Administrative Assistant

CentraState Healthcare System, Inc.; Freehold (NJ); On-site; USD 25,000 - 39,000; Full time

Job summary

CentraState Medical Center in Freehold, NJ is seeking an Administrative Assistant to provide registration, data entry and clerical support to the Mental Health Department and physicians.

The role requires an Associate's degree (or two years of college), at least two years of clinical experience in a mental health or healthcare setting, and solid computer/word processing skills. Strong organization and communication are essential for success.

Qualifications

• Associate's degree or two years of college required.
• Minimum of two years of clinical experience in a mental health or healthcare organization required.
• Computer experience required, including word processing.
• Ability to use standard office machines including copiers, multi-line phones and facsimile machine.
• Strong professional, organizational, and interpersonal skills to effectively relate with all members of the healthcare team.

Responsibilities

• Follows Standard Precautions.
• Obtains and records complete and accurate information.
• Answers phones politely and according to telephone etiquette scripting. Coordinates texts/calls to physicians, families, interdisciplinary departments and other health care agencies.
• Accurately prepares reports, memos and enters data into computer system.
• Maintains accurate statistics following departmental procedures.
• Accurately completes statistical reports as required and submits in a timely manner.
• Processes insurance and medical records requests for mental health services clients.
• Processes inpatient and consultation billing for department psychiatrist.
• Types reports, correspondence and consultations for mental health department.
• Maintains inventory of office supplies by remaining aware of the level of supplies as they are depleted and replenishes as appropriate.
• Registers clients for YEAS program.
• Types and distributes on-call schedules for Emergency Psychiatric Services.
• Provides secretarial support to the Department of Psychiatry meetings and County Mental Health System Review Committee meetings.

Skills

Communication skills

Organizational skills

Interpersonal skills

Telephone etiquette

Education

Associate's degree or two years of college

Tools

Word processing

Job description

Overview

Behavioral Health: If you’re looking to begin or further your career in the challenging, yet rewarding area of behavioral health, this humanistic, highly patient centered unit is for you. This full-service psychiatric unit has nineteen beds, with twelve of the beds dedicated to involuntary admissions and seven beds dedicated to short term care patients. The unit cares for adults eighteen and over experiencing a variety of psychiatric issues, including schizophrenia, bipolar disorder, patients with suicidal and homicidal ideation, and patients experiencing acute psychiatric crisis. Experience a unit that will be challenging yet fulfilling in a supportive and teamwork centered setting.

Overview

Behavioral Health: If you’re looking to begin or further your career in the challenging, yet rewarding area of behavioral health, this humanistic, highly patient centered unit is for you. This full-service psychiatric unit has nineteen beds, with twelve of the beds dedicated to involuntary admissions and seven beds dedicated to short term care patients. The unit cares for adults eighteen and over experiencing a variety of psychiatric issues, including schizophrenia, bipolar disorder, patients with suicidal and homicidal ideation, and patients experiencing acute psychiatric crisis. Experience a unit that will be challenging yet fulfilling in a supportive and teamwork centered setting.

CentraState Medical Center has an employment opportunity available for an Administrative Assistant. The Administrative Assistant provides registration, data entry and clerical services to the Mental Health Department and physicians.

Responsibilities

• Follows Standard Precautions.
• Obtains and records complete and accurate information.
• Answers phones politely and according to telephone etiquette scripting. Coordinates texts/calls to physicians, families, interdisciplinary departments and other health care agencies.
• Accurately prepares reports, memos and enters data into computer system.
• Maintains accurate statistics following departmental procedures.
• Accurately completes statistical reports as required and submits in a timely manner.
• Processes insurance and medical records requests for mental health services clients.
• Processes inpatient and consultation billing for department psychiatrist.
• Types reports, correspondence and consultations for mental health department.
• Maintains inventory of office supplies by remaining aware of the level of supplies as they are depleted and replenishes as appropriate.
• Registers clients for YEAS program.
• Types and distributes on-call schedules for Emergency Psychiatric Services.
• Provides secretarial support to the Department of Psychiatry meetings and County Mental Health System Review Committee meetings.

Qualifications

• Associate's degree or completion of two years of college required.
• A minimum of two years of clinical experience in a mental health or healthcare organization required.
• Computer experience required, including word processing.
• The ability to use standard office machines including copiers, multi-line phones and facsimile machine.
• Strong professional, organizational, and interpersonal skills to effectively relate with all members of the healthcare team.

About Us

CentraState Healthcare System, in partnership with Atlantic Health System, is a fully accredited, not-for-profit, community-based health system dedicated to providing comprehensive health services in central New Jersey. Beyond offering a wide range of advanced diagnostic and treatment options, CentraState is committed to being a valuable health partner, focusing on disease prevention, promoting healthy behaviors, and helping individuals of all ages live well.

Located in Freehold, CentraState includes a 284-bed acute-care hospital, a dynamic health and wellness campus, two award-winning senior living communities, a charitable foundation, and convenient satellite health pavilions. These pavilions offer primary care, specialty physician practices, and access to outpatient services such as lab work and physical therapy.

CentraState is proud to be among the less than two percent of hospitals nationwide to earn Magnet® designation for nursing excellence five times. Additionally, it has been recognized as a Great Place to Work-Certified™ Company by Great Place to Work® for four consecutive years.

Joining CentraState means becoming part of a pioneering healthcare facility committed to high-quality, patient-focused care. We invite you to make a difference in our community and advance your career with us. We support our employees with work/life balance initiatives, tuition assistance, career advancement opportunities, and more.

Discover why our employees love their jobs and being part of the CentraState family!

CentraState Health System offers a competitive and comprehensive Total Rewards package that supports the health, financial security, and well-being of all team members.

What We Offer:

• Medical, Dental, Vision, Prescription Coverage (30 hours per week or above for full-time and part-time team members)
• Life & AD&D Insurance
• Long-Term Disability (with options to supplement)
• 403(b) Retirement Plan with employer match
• 401(a) Retirement Plan with employer contribution
• PTO
• Tuition Reimbursement
• Well-Being Rewards
• Employee Assistance Program (EAP)
• Fertility Coverage, Healthy Pregnancy Program
• Flexible Spending & Commuter Accounts
• Pet, Home & Auto, Identity Theft and Legal Insurance
• Growth Opportunity and Workforce Development Initiatives
• Continuing Education / Onsite Training
• A warm, welcoming company culture based upon mutual respect and a collaborative goal of providing excellent patient care
• Concierge Services with Work & Family Benefits
• Magnet recognized healthcare facility

Compensation Range: $18.00 - $28.80 per hour

The compensation above reflects the established range from CentraState Healthcare System (CSHS) for this position at the time the job was posted. CSHS considers many factors to determine compensation, including education, experience, skills, licenses, certification, and training. As such, team member compensation may fall outside this range.

Additionally, the compensation range reflects base salary and does not include extra shift rates or incentives tied to quality, productivity, etc., as applicable.

The benefits outlined also reflect CSHS’ policy at the time of posting. Benefits as are made available to other similarly situated team members of CSHS, although participation is at all times in accordance with and subject to the eligibility and other provisions of such plans and programs. CSHS may modify its benefits plans or programs at any time.

CSHS is proud to comply with all pay equity and pay transparency laws.