Access Services Associate II

CentraState Healthcare System; Freehold Township (NJ); On-site; USD 25,000 - 40,000; Full time

Benefits offered by this job

Tuition Reimbursement

401(a) Retirement Plan with employer

403(b) Retirement Plan with employer

Job summary

CentraState Medical Center in Freehold, New Jersey is seeking an Access Services Associate II for the Radiology Department. The role focuses on scheduling and registration, ensuring accuracy and compliance with departmental protocols.

You will document communications, verify registrations, and coordinate pre-certifications with insurance providers. The position requires strong customer service, knowledge of medical terminology, and attention to detail, with day shifts from 9A-5P, Monday through

Qualifications

• High school diploma or equivalent required, or minimum 5 years' experience in healthcare related clerical position in lieu of diploma.
• Previous hospital experience in scheduling, registration or billing preferred.
• Knowledge of medical terminology.

Responsibilities

• Registers, schedules and verifies each account in hospital registration system following all departmental procedures to ensure compliance with state and federal regulations.
• Clearly documents in computer system all communication with patients, family members, insurance companies and physicians. Documents any exceptions to standard procedure.
• Follows federal and state standards and complies with all regulations including accurate completion the MSP form and DOBI consent.
• Accurately utilizes Imaging system by scanning all paperwork into correct document and folder during registration, scheduling and verification process.
• Completes quality checks and reviews each registration and verification for correct information. Seeks assistance and plans corrective action.
• Contacts insurance companies after hours and on weekends via phone or web site to ensure proper pre-certification of surgeries/procedures.
• Obtains and determines the coordination of benefits and accurately inputs into the computer software system following industry standards and departmental procedure.
• Handles all faxes in a timely manner, taking any necessary action, including filing and pre registering.

Skills

Strong customer service skills

Knowledge of medical terminology

Education

High school diploma or equivalent

Job description

tuition assistance, tuition reimbursement, 403(b), retirement plan

CentraState Healthcare System, headquartered in Freehold, New Jersey, is a leading nonprofit healthcare provider dedicated to serving the community. Its comprehensive network includes CentraState Medical Center, a community-focused hospital, along with an ambulatory campus, two senior living facilities, three free-standing community health pavilions, and a charitable foundation. As the third-largest employer in Monmouth County, CentraState has earned repeated recognition as a Great Place to Work-Certified company, reinforcing its reputation as an exceptional workplace.

CentraState Medical Center is currently hiring an Access Services Associate for its Radiology Department. In this essential role, the associate ensures timely and accurate scheduling and registration in accordance with departmental protocols.

Access Services Associate II

ID: 2026-17118

Position Type: Regular Full-Time

Location

CentraState Medical Center

Shift

Day

Work Schedule

9A-5P

Overview

CentraState Healthcare System, headquartered in Freehold, New Jersey, is a leading nonprofit healthcare provider dedicated to serving the community. Its comprehensive network includes CentraState Medical Center, a community-focused hospital, along with an ambulatory campus, two senior living facilities, three free-standing community health pavilions, and a charitable foundation. As the third-largest employer in Monmouth County, CentraState has earned repeated recognition as a Great Place to Work-Certified company, reinforcing its reputation as an exceptional workplace.

Responsibilities

• Registers, schedules and verifies each account in hospital registration system following all departmental procedures to ensure compliance with state and federal regulations.
• Clearly documents in computer system all communication with patients, family members, insurance companies and physicians. Documents any exceptions to standard procedure.
• Follows federal and state standards and complies with all regulations including accurate completion the MSP form and DOBI consent.
• Accurately utilizes Imaging system by scanning all paperwork into correct document and folder during registration, scheduling and verification process.
• Completes quality checks and reviews each registration and verification for correct information. Seeks assistance and plans corrective action.
• Accurately completes registration of accounts while maintaining flow of accurate paperwork. Always strives towards department goal of pre-registrations 3 weeks in advance.
• Contacts insurance companies after hours and on weekends via phone or web site to ensure proper pre-certification of surgeries/procedures.
• Functions as a strong advocate to facilitate patient movement.
• Obtains and determines the coordination of benefits and accurately inputs into the computer software system following industry standards and departmental procedure.
• Completes departmental quality checks to ensure each booking is completed appropriately. Makes necessary corrections and escalates if necessary.
• Is responsible for texting/documenting anything unusual about the registration that may have an impact for the Verification or Billing departments.
• Accurately enters all diagnosis codes into the registration system. Obtains patient signatures on ABN forms for those charts with missing codes. Follows up with physician offices to obtain missing codes as needed.
• Periodically checks messages on the Outpatient Pre-registration line and follows up with patients as needed.
• Handles all faxes in a timely manner, taking any necessary action, including filing and pre registering.
• Provides personalized service to physicians for specific diagnostic procedures.
• Investigates and responds to patient billing inquiries, provides accurate and timely information for patients/family members and clearly documents correspondence in the billing system.
• Will train to float throughout the service line Non-invasive services, Cath lab and Manalapan when needed Hours are Monday-Friday 9-5 No weekends

Qualifications

• High school diploma or equivalent required, or minimum 5 years' experience in healthcare related clerical position in lieu of diploma.
• Previous hospital experience in scheduling, registration or billing preferred.
• Knowledge of medical terminology.
• Strong customer service skills.

About Us

CentraState Healthcare System, in partnership with Atlantic Health System, is a fully accredited, not-for-profit, community-based health system dedicated to providing comprehensive health services in central New Jersey. Beyond offering a wide range of advanced diagnostic and treatment options, CentraState is committed to being a valuable health partner, focusing on disease prevention, promoting healthy behaviors, and helping individuals of all ages live well.

Located in Freehold, CentraState includes a 284-bed acute-care hospital, a dynamic health and wellness campus, two award-winning senior living communities, a charitable foundation, and convenient satellite health pavilions. These pavilions offer primary care, specialty physician practices, and access to outpatient services such as lab work and physical therapy.

CentraState is proud to be among the less than two percent of hospitals nationwide to earn Magnet designation for nursing excellence five times. Additionally, it has been recognized as a Great Place to Work-Certified Company by Great Place to Work for four consecutive years.

Joining CentraState means becoming part of a pioneering healthcare facility committed to high-quality, patient-focused care. We invite you to make a difference in our community and advance your career with us. We support our employees with work/life balance initiatives, tuition assistance, career advancement opportunities, and more.

Discover why our employees love their jobs and being part of the CentraState family!

What We Offer

• Medical, Dental, Vision, Prescription Coverage (30 hours per week or above for full-time and part-time team members)
• Life & AD&DD Insurance
• Long-Term Disability (with options to supplement)
• 403(b) Retirement Plan with employer match
• 401(a) Retirement Plan with employer contribution
• PTO
• Tuition Reimbursement
• Well-Being Rewards
• Employee Assistance Program (EAP)
• Fertility Coverage, Healthy Pregnancy Program
• Flexible Spending & Commuter Accounts
• Pet, Home & Auto, Identity Theft and Legal Insurance
• Growth Opportunity and Workforce Development Initiatives
• Continuing Education / Onsite Training
• A warm, welcoming company culture based upon mutual respect and a collaborative goal of providing excellent patient care
• Concierge Services with Work & Family Benefits
• Magnet recognized healthcare facility

Compensation Range: $18.00 - $28.80 per hour

The compensation above reflects the established range from CentraState Healthcare System (CSHS) for this position at the time the job was posted. CSHS considers many factors to determine compensation, including education, experience, skills, licenses, certification, and training. As such, team member compensation may fall outside this range.

Additionally, the compensation range reflects base salary and does not include extra shift rates or incentives tied to quality, productivity, etc., as applicable.

The benefits outlined also reflect CSHS' policy at the time of posting. Benefits as are made available to other similarly situated team members of CSHS, although participation is at all times in accordance with and subject to the eligibility and other provisions of such plans and programs. CSHS may modify its benefits plans or programs at any time.

CSHS is proud to comply with all pay equity and pay transparency laws.