Administrative Assistant

Commonwealth of VA Careers; Fredericksburg (VA); On-site; USD 25,000 - 29,000; Full time

Job summary

The University of Mary Washington is seeking an Administrative Assistant to provide administrative support for the Office of Advancement and Alumni Engagement on the Main Campus in Fredericksburg. The role requires excellent communication, confidentiality, and proficiency with Microsoft Office 365.

Prior nonprofit or service-oriented experience is preferred; an Associate's degree is recommended. A criminal history background check and employment verification will be conducted as part of the

Qualifications

• Professional manner, excellent communication and interpersonal skills, and can work with diverse populations and constituents.
• Ability to handle highly confidential information discreetly and courteously.
• General knowledge of office operations, practices, and procedures.
• Exceptional attention to detail.
• Proficient in following specific, detailed instructions both in written and verbal form, including protocols.
• Capable of multitasking and effective in prioritizing a variety of tasks and assignments.
• Highly proficient in Microsoft Office 365 and Teams.

Responsibilities

• Provide administrative support for the activities of the Office of Advancement and Alumni Engagement.
• Support office operations and communications, coordinating tasks and scheduling as needed.

Skills

Professional communication

Confidential information handling

Office operations knowledge

Attention to detail

Follow instructions

Multitasking & prioritization

MS Office 365 & Teams

Education

Associate's degree

Tools

Banner

Salesforce

Office 365/Teams

Adobe InDesign

iModules

Job description

Title: Administrative Assistant

VP Area: Advancement & Alumni Relations - UMW

Department: Advancement Services

Campus Location: Main Campus

Advertised Range: $18.09 - $21.00/hour

(A final salary offer will be determined by the selected candidate's qualifications, and is not is not negotiable beyond what is advertised.)

Job Summary/Basic Functions

The University of Mary Washington has an exciting opportunity to join our team as an Administrative Assistant. This position provides administrative support for the activities of the Office of Advancement and Alumni Engagement.

Required KSAs/Competencies/Qualifications

• Professional manner, excellent communication and interpersonal skills, and can work with diverse populations and constituents.
• Ability to handle highly confidential information discreetly and courteously.
• General knowledge of office operations, practices, and procedures.
• Exceptional attention to detail.
• Proficient in following specific, detailed instructions both in written and verbal form, including protocols.
• Capable of multitasking and effective in prioritizing a variety of tasks and assignments.
• Highly proficient in Microsoft Office (Outlook, Word, Excel), Adobe, and the Internet.

Required Experience:

• Previous administrative or receptionist experience, or relevant experience working in a service-oriented field with transferable skills.
• Experience managing multiple tasks and projects, meeting deadlines, and adapting to changing priorities and needs.

Required Education:

N/A

Required Licensure:

N/A

Additional Considerations:

KSAs:

• Team player who possesses excellent customer service skills.
• Excellent grammatical, spelling, and overall editorial skills.
• Exceptional independent judgment and problem‑solving skills.
• Proficiency with Microsoft Office 365 and Teams.
• Knowledge of the University structure, programs, and how to navigate the University website.
  

EDUCATION:

• Associate's degreefrom an accredited college/university in a related field.
• College or administrative coursework.
  

Experience:

• Prior experience working for a non‑profit organization, preferably in higher education.
• Experience using Banner, Salesforce, Office 365/Teams, Adobe InDesign, and/or iModules.
  

Excluding currentUMW employees, selected candidate(s) must successfully pass a criminal history background check. Employment verification will be conducted to include current/previous supervisory employment reference checks.

Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions. For more information, please visit http://ethics.dls.virginia.gov/.

The University of Mary Washington adheres to the principle of equal opportunity. The University does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, parental status (including pregnancy), national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non‑merit based factors in recruiting, admitting, enrolling students or hiring and promoting faculty and staff members. Complaints of discrimination should be directed to the EEO officer of the University.

UMW Values Veterans: UMW is a proud member of the Commonwealth of Virginia Values Veterans (V3) Program, authorized under the Code of Virginia (§2.2-2001.2). We are committed to recruiting, hiring, and retaining qualified Veterans and their spouses. Veterans who are hired into state positions may be eligible for additional leave accruals based on their total years of service in the military, National Guard or Reserve. For more information please visit: https://www.dhrm.virginia.gov/employeebenefits

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process (AHP). To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly Certificate of Disability or COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service‑Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note:Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.