Administrative Assistant

FirstEnergy; Frederick (MD); On-site; USD 40,000 - 55,000; Full time

Job summary

FirstEnergy's Potomac Edison in Frederick seeks an Administrative Assistant who will handle clerical tasks, data processing, file maintenance, and travel scheduling within the Service Center.

The role emphasizes strong Microsoft Office skills, customer service, teamwork, and the ability to work independently in a fast-paced environment while complying with safety and company procedures.

Qualifications

• Must have high school diploma or GED and 4-7 years of related work experience.
• Must pass the EEI Support and Administrative Selection System (SASS) test.
• Proficient in Word, Excel and PowerPoint.
• Demonstrates strong verbal and written communication and teamwork.

Responsibilities

• Perform clerical, administrative and basic duties including data processing and file maintenance.
• Assist with mail distribution, invoice processing and general administrative support.
• Maintain appointment calendars, meeting scheduling and travel arrangements.
• Provide sound customer service and maintain relationships across the organization.
• Ensure safety and follow established procedures in a fast-paced environment.

Skills

Teamwork

Independent worker

Fast-paced environment

Customer service

Verbal & written communication

Organizational skills

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

FirstEnergy

About the Opportunity

This is an open position with Potomac Edison, a subsidiary of FirstEnergy Corp [PE].

The Admin Assistant position will work out of the Frederick Service Center.

Responsibilities

• Employees are proficient in basic skills and occasionally require assistance in advanced functionality; understand business units' technical and/or business processes; possess intermediate administrative skills.
• Performs various clerical, administrative and basic general duties including but not limited to data processing, record and file creation and maintenance, mail distribution, telephone reception, invoice processing and administrative support for department.
• Demonstrates a solid commitment to all aspects of safety.
• Produces a variety of correspondence, reports and presentations using the appropriate office equipment and software.
• Demonstrates sound internal and/or external customer service.
• Meets customer needs by providing sound service and responsiveness.
• Increases understanding of customer expectations and improves job skills.
• Builds relationships and credibility across organization.
• Follows up with customers when appropriate.
• Uses effective communication skills with good judgment.
• Supports the department's administrative needs which may include maintaining of appointment calendars, meeting scheduling, and travel arrangements.

Qualifications

• Must have high school diploma or GED. Possess 4-7 years of related work experience.
• Must pass the Company's EEI Support and Administrative Selection System (SASS) test.
• Must be proficient in Microsoft Word, Excel and PowerPoint.
• Must demonstrate a questioning attitude to learn, produce results, and develop relationships.
• Must have ability to follow established element practices, procedures, and instructions, and produce basic administrative work products in a thorough, timely and accurate manner.
• Must have sound verbal and written communication skills.
• Must have ability to work effectively in a team environment.
• Must be able to work independently.
• Must have the ability to work in a fast-paced environment.
• Must have excellent customer service skills (friendly, courteous, helpful).
• Must have the ability to deliver quality, accurate work within established deadlines.
• Must be able to handle confidential information.
• Must demonstrate strong organizational skills and the ability to prioritize workload.

EEI Testing

We administer selection tests for a variety of positions. The required tests have been developed by the Edison Electric Institute (EEI), a trade association of investor-owned electric utility companies. We strongly encourage potential employees to review all information, including the sample test brochures, and to use the available practice tests before taking the actual tests. Click this link to access the practice tests. You will be prompted for a name and password. Use firstenergy for both.

Practice tests provide sample questions and detailed discussions of the correct answers. It's important to take the practice test as you would the actual one, with similar intensity and concentration. You must have Adobe Acrobat Reader on your computer.

Note: EEI website does not allow access to actual tests. Testing is held at various locations throughout our service territory based on where the job is located.

Benefits, Compensation & Workforce Diversity

• Competitive pay plus incentive compensation, a company-sponsored pension plan, 401(k) savings plan with matching employer contribution, a choice of medical, prescription drug, dental, vision, and life insurance programs, as well as skills development training with tuition reimbursement.
• FirstEnergy proudly supports workforce diversity. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with a disability.
• No recruiters or agencies without a previously signed contract. Unable to sponsor or transfer H-1B visas at this time.
• Please visit our website at www.firstenergycorp.com to learn more about all of our employee rewards programs.

Safety

Safety is a core value for FirstEnergy and is essential to all of our business activities. We ensure employees have the tools, information, and processes to perform their duties in a manner that assures safety for themselves, their co-workers, our customers and the public. Our goals are to provide a safe work environment, to maintain an accident-free, injury-free workplace, and to promote and maintain public safety. To meet these goals, we dedicate ourselves to achieving world-class safety standards.