Administrative Assistant

Composites One; Fort Worth (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Annual bonus

Profit sharing

Job summary

Composites One in Fort Worth, TX seeks an Administrative Assistant to support the distribution center's daily operations, including correspondence, invoices, and customer order-entry activities.

Requirements include 2–3 years of admin experience, strong MS Office skills, and the ability to learn MXP and SAP databases. A high school diploma or GED is required.

Qualifications

• 2–3 years of administrative experience
• Familiar with customer service concepts and processes
• Proficient in MS Office (Excel, Word, Outlook)
• Able to learn internal databases and software (MXP, SAP)
• High School Diploma, GED, or equivalent

Responsibilities

• Prepare and respond to written correspondence, reports, invoices, and documents
• File transactions and maintain storage rotation
• Provide accurate order entry and issue resolution for customers
• Assist with billing issues as needed
• Communicate special requests or order changes to internal and external customers
• Answer calls, take messages, and route to the right person
• Greet visitors and manage sign-in and reception activity
• Coordinate mailing, shipments, and department labeling
• Maintain office supplies and equipment
• Perform confidential administrative tasks as assigned

Skills

Customer service experience

Strong organizational skills

Education

High school diploma or GED

Tools

MS Office (Excel, Word, Outlook)

MXP

SAP

Job description

As an Administrative Assistant, you will be responsible for performing a variety of administrative functions to support the operational needs of the distribution center.

Key Responsibilities

• Composes, prepares, and ensures a timely response with written correspondence, reports, databases, daily invoices, and other documents
• Files completed transaction documentation; maintains quarterly storage rotation
• Assists as a customer contact and delivers Stellar Service through accurate order entry, problem resolution, and organizational support
• May assist in the resolution of billing issues
• Immediately communicates all special requests, modifications to orders, backorders, shipping delays, or cancelled orders to appropriate internal and external customers
• Takes messages when necessary; retrieves messages and distributes accordingly from general voice mailbox
• Attends to visitors, both face-to-face and on the phone, in a timely and professional manner, ensures accuracy of guest sign-in log; announces guests to appropriate associates; aware of all reception activity
• Coordinates all mail, shipments, and distribution, ensuring accurate labeling and department coding
• Maintains office supplies and equipment
• Performs complex and confidential administrative functions, as assigned

Expected Skills And Qualifications

• A minimum of 2 - 3 years of administrative experience
• Must be familiar with standard concepts, practices, and procedures related to customer service
• Advanced proficiency using MS Office to effectively execute work tasks, including Excel, Word, and Outlook
• Ability to learn internal database and software systems (i.e. MXP, SAP)
• High School Diploma, GED, or equivalent

Pre-Employment Requirement

Employment offers are contingent upon successful completion of a drug screen and background check. This requirement is especially critical for safety-sensitive roles.

Discover a Fulfilling Career

At Composites One, our Team Members are the cornerstone of our success. Each role is essential in helping we provide exceptional service to our Customers. We cultivate a culture of empowerment and opportunity, fostering both personal and professional growth.

We believe in driving success and appreciating achievement. Our Team Members are eligible for annual bonuses and profit sharing because when the company thrives, we all benefit. Join us and be part of a Team where your hard work and dedication are valued, and together, we achieve great things.

Respect, Teamwork, and Communication are Woven into our Core Values

Our guiding principle of Respect, Teamwork, and Communication embodies the spirit of our Core Values. We uphold these principles every day as we strive to make a positive impact for our Customers, our Team, and the world around us.

Benefits

Explore our comprehensive health, retirement, wellness, and professional growth programs in detail here.

Commitment To Diversity, Equity, And Inclusion

At Composites One, all qualified applicants are considered for employment without regard to race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, veteran status, disability, or other protected classification as defined by applicable law and regulation.

ADA Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process. To request accommodation please contact the ADA Coordinator by email at [e-mail].