Administrative Assistant

Colorado-Early-Colleges-1; Fort Collins (CO); On-site; USD 42,000 - 52,000; Full time

Job summary

Colorado Early Colleges seeks an Administrative Assistant to support the Head of School and Academic Dean by managing calendars, coordinating meetings and travel, and handling confidential information with professionalism. The role involves project coordination, proactive communication with stakeholders, and assisting with school communications to families and staff.

The position requires an associate or bachelors degree (preferred) and college coursework in business, word processing, and

Qualifications

• Associate or bachelor8 degree preferred.
• College-level coursework in business, word processing, and office procedures preferred.

Responsibilities

• Upholds Colorado Early Colleges beliefs and informs HOS/Academic Dean of commitments and responsibilities.
• Maintains appointment schedules for HOS/Academic Dean and organizes meetings, travel, and conferences.
• Acts as project manager for special projects at the request of the HOS/Academic Dean.
• Communicates proactively with stakeholders and handles multiple priorities under deadlines.
• Attends meetings, plans department events, and distributes school information to students, parents/guardians, and staff.

Skills

Word processing

Education

Associate or Bachelor8 degree preferred

College-level coursework in business, word processing, and office procedures preferred

Job description

Anticipated start date is September 28, 2026.Position PurposeThe Administrative Assistant works under the supervision of the Head of School (HOS)/Academic Dean and is responsible for assisting with a wide variety of complex and confidential administrative tasks.Job DutiesUpholds CECs beliefs found on the CEC website.Ensures that the HOS/Academic Dean are well informed of commitments, responsibilities, and other matters that require attention. Prioritizes conflicting needs and handles matters proactively and with timely professional communication with all relevant stakeholders. Organizes and prioritizes large volumes of information and calls.Maintains appointment schedules for both HOS/Academic Dean, and organizes complex activities such as meetings, travel, telecommunications, and conferences.Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the HOS/Academic Dean. Uses initiative and judgement to anticipate potential challenges and provide solutions.Able to work under demanding deadlines and has the capability to multi-task in an active environment.Professionally welcomes a diverse group of important external callers and visitors, as well as internal staff at all levels of the organization.Writes, edits, collates, and distributes school information to students, parents/guardians, and staff.Assists in planning and scheduling department events and activities, and maintaining calendar of department eventsAttends related meetings as requested by the HOS/Academic Dean.Participates in professional development as requested by the HOS/Academic Dean.Other duties as assigned.QualificationsAssociate or bachelors degree preferred.College level course work in business, word processing, and office procedures preferred.Conditions of EmploymentAll offers of employment are conditional upon a successful background check and references.As required by the Immigration Reform and Control Act (IRCA), the selected applicant must verify, within 72 hours of employment, his/her legal right to be employed in the United States.Colorado Early Colleges is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard disability, race, creed, color, sex, sexual orientation, gender identity, gender expression, national origin, marital status, religion, ancestry, or need for special education services.*Please note that we may begin reviewing applications and make hiring decisions prior to the application deadline. Interested candidates are encouraged to apply as soon as possible.