Administrative Assistant

Lmg, Llc; Florida; On-site; USD 17,000 - 24,000; Full time

Job summary

LMG in Orlando, FL is seeking an organized administrative professional to support proposals, invoicing, and office operations. You will build formal proposals from Account Executive quotes, update client records in Salesforce, and ensure every billable hour is accurately tracked.

This full-time role requires 2–3 years of experience, strong attention to detail, and the ability to coordinate with account executives and technicians to keep projects on track.

Qualifications

• Must have a high school diploma or equivalent.
• 2–3 years of administrative experience.
• Accuracy on every task, on time and within policy.
• A reliable system for organizing your time and meeting deadlines.
• Clear, concise communication and responsiveness.
• Flexibility to adapt when conditions change.
• Desire to understand policies, procedures, goals, and purpose.

Responsibilities

• Build formal proposals from AE quotes using our equipment catalog and client database.
• Create, track, revise proposals and send to clients after approval.
• Keep Salesforce current with every update and revision.
• Build show report packages and maintain Basecamp projects with show names, dates, and details.
• Generate and send deposit invoices, record payments, and assist with credit card payments.

Skills

Administrative experience

Attention to detail

Time management

Communication skills

Education

High school diploma or equivalent

Tools

Salesforce

Basecamp

Job description

Location: Orlando, FL |Full Time| Pay Range: $15/HR (Based on experience and qualifications)

Why This Role Matters

Our clients trust us with corporate events, conventions, and live productions where timing is everything. You make sure proposals go out right, show details reach our technicians, and every billable hour gets invoiced.

When the details are clean, the show runs smoother and the business gets paid. That's the work behind the work, and it's yours.

About LMG

LMG is a full-service event technology provider delivering video, audio, lighting, and LED solutions for corporate events, conventions, and live productions. Founded in 1984, LMG has grown from a one-room video rental office into a trusted partner for Fortune 500 companies across the nation and worldwide, organized across three divisions: Show Technology, Systems Innovation, and Touring. As part of the ETP family of brands, we go Beyond Technology by providing innovative solutions you can trust.

What You'll Do

• Build formal proposals for prospective clients from Account Executive quotes, using our equipment catalog and client database so every detail lands in the right place.
• Create, track, and revise proposals, and send them to clients once approved.
• Keep Salesforce current with every update and revision along the way.

Keep Account Executives organized

• Manage their daily priorities: to-do lists, billings, deposits, pile walks, show synopses, calendars, and travel.
• Answer client inquiries, gather the details, and hand off clear requirements to the Account Executive for follow-up.

Set every show up for success

• Build show report packages and maintain Basecamp projects with the names, dates, and show details our technicians need.
• Keep everyone on the production informed about show status, pre-production, and related issues as directed.
• Generate and send deposit invoices, record payments received, and submit reports to accounting for invoicing. You may also process credit card payments.
• Review show reports to confirm hours, rates, and billing status. Follow up with technicians to finish time sheets, and make sure all supporting documentation is attached before they go to the Account Executive for accounting.
• Track pending billable data so every billable show is cleared and approved before it goes out for invoicing.

Be the first face and voice of the office

• Greet visitors, let the right people know they've arrived, and give guests directions.
• Answer incoming calls, route them to the right person, and pass along messages.
• Schedule the conference room calendar, track the employee log, share who's available, and page employees when needed.

Keep the office running

• Put administrative systems, procedures, and policies into practice, and monitor administrative projects.
• Prepare mass mailings and type routine correspondence, lists, and reports. Help other administrative staff with overflow work.
• Keep supplies stocked by checking inventory, anticipating needs, placing and expediting orders, and confirming deliveries.

What You Bring

• A high school diploma or equivalent.
• 2-3 years of administrative experience.
• Accuracy on every task, no matter the size or dollar amount. Your work is correct, on time, and within company policy.
• A reliable system for organizing your time and meeting deadlines with few or no errors.
• Clear, concise communication. You listen for what people actually mean and welcome feedback.
• Flexibility to adjust how you think and work when conditions change.
• A desire to understand our policies, procedures, goals, and purpose.

Why You'll Love It Here

• You're close to the show. Your work connects real clients, real productions, and the technicians who bring them to life.
• Values you can see. We work by Passion, Relationships, Teamwork, Professionalism, and Continuous Improvement.
• A track record you can count on. We've been in business since 1984 and are trusted by Fortune 500 clients, with the backing of the ETP family of brands.

Medical, dental, vision, life and disability insurance, flexible spending account, 401(k) with company contribution, paid time off, and company holidays

Equal Opportunity Employer

Entertainment Technology Partners and its family of brands are proud to be an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. We are committed to providing reasonable accommodations to qualified individuals with disabilities and to disabled veterans throughout the application and hiring process. If you need an accommodation to apply, let us know and we will work with you.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.