Administrative Assistant

Florence County SC; Florence (SC); On-site; USD 32,000 - 47,000; Full time

Benefits offered by this job

South Carolina Retirement System

Annual Leave

Sick Leave

Paid Holidays

Health Insurance

Dental Insurance

Vision Insurance

Long-Term Disability

Life Insurance

Health Savings Account

Health Flexible Spending Account

Dependent Flexible Spending Account

Onsite Employee Health Clinic

Onsite Employee Workout Facility

Tuition Reimbursement Program

South Carolina Deferred Compensation

Job summary

The Administrative Assistant provides a variety of clerical and administrative duties to ensure efficient county office operations. The role requires proactivity, organization, attention to detail, and clear communication, assisting the Clerk to Council, department management, co-workers, and the public as required.

Essential tasks include greeting visitors, handling calls, scheduling meetings, processing invoices, maintaining calendars, and updating county documents/website.

Qualifications

• Requires a vocational/technical diploma in secretarial science or related field.
• Proficient in Word, Excel, PowerPoint and similar programs.
• Operates a variety of office equipment.

Responsibilities

• Greet people at the window.
• Answer and direct incoming phone calls.
• Process notary applications.
• Schedule meetings and maintain calendars.
• Order office supplies.
• Retrieve and distribute mail.
• Scan documents.
• Print and assemble County Council documents.
• Process invoices for payment.
• File and pull documents.
• Assist with processing FOIA requests.
• Record meetings as needed.
• Assist with maintaining accurate information on website.

Skills

Proactive

Organized

Attention to detail

Communication skills

Education

Vocational/technical diploma in secretarial science or related field

3–5 years administrative experience

Tools

Word

Excel

PowerPoint

Job description

Job Description

The Administrative Assistant performs a variety of administrative and clerical duties to ensure effective and efficient office operations. Will need to be proactive, organized, have strong attention to detail, and demonstrate clear communication. Provides assistance to Clerk to Council, department management, co-workers, and the general public as required.

Job Description

The Administrative Assistant performs a variety of administrative and clerical duties to ensure effective and efficient office operations. Will need to be proactive, organized, have strong attention to detail, and demonstrate clear communication. Provides assistance to Clerk to Council, department management, co-workers, and the general public as required.

Essential Functions

• Greet people at the window.
• Answer and direct incoming phone calls.
• Process notary applications.
• Schedule meetings and maintain calendars.
• Order office supplies.
• Retrieve and distribute mail.
• Scan documents.
• Print and assemble County Council documents.
• Process invoices for payment.
• File and pull documents.
• Assist with processing FOIA requests.
• Record meetings as needed.
• Assist with maintaining accurate information on website.

Non-Essential Functions

• Performs all other related duties as required.

Education and Work Experience

• Requires a vocational/technical diploma in secretarial science, administrative management or related field supplemented by three to five years of administrative experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.
• Proficient in Word, Excel, PowerPoint and or similar programs.
• Operates a variety of office equipment.

Physical Requirements

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Frequently required to perform basic physical activities and communicate effectively to carry out essential job duties.
• Must be able to reach, bend, stoop, carry, move and lift 10 lb. objects regularly.
• Correctable vision sufficient to read monitors, labels, and drive safely.

Vision

Florence County strives to be an exceptional place to live, work, and visit by enhancing the quality of life for our employees and those who call the County home, by encouraging innovation and economic opportunities, and by fostering trust and integrity in the County.

Mission

Florence County will provide high-quality public services, plan for the needs of our citizens, and promote a safe, healthy, and thriving community for all.

Benefits

• South Carolina Retirement System
• Annual Leave
• Sick Leave
• Paid Holidays
• Health Insurance
• Dental Insurance
• Vision Insurance
• Long-Term Disability
• Life Insurance
• Health Savings Account
• Health Flexible Spending Account
• Dependent Flexible Spending Account
• Onsite Employee Health Clinic
• Onsite Employee Workout Facility
• Tuition Reimbursement Program
• South Carolina Deferred Compensation Program
• Employee Assistance Program (EAP)
• Supplemental Insurance Options
• Discounted rates at local fitness facilities