Administrative Assistant

Goldbelt, Inc.; Fairfield (CA); On-site; USD 74,390,000 - 79,901,000; Full time

Job summary

Nisga'a Tek in California seeks an Administrative Assistant to support the Air Mobility Command Flying Squadron. You will help manage data requests, prepare reports, and coordinate initial training for air crew, ensuring smooth administrative operations.

The role requires strong MS Office skills, attention to detail, and the ability to work under pressure, with an interim Secret clearance and relevant scheduling experience.

Qualifications

• Proficiency with scheduling software and MS Office.
• Strong written and verbal communication skills.
• Excellent attention to detail in a high-pressure setting.

Responsibilities

• Assist flight commanders in providing data for administrative programs.
• Prepare, maintain, and disposition of administrative reports and correspondence.
• Serve as point of contact for newly assigned air crew and coordinate training.
• Schedule pre-departure training with deploying personnel and supervision.
• Provide deployment data to enable scheduling with MAJCOM/installation offices.
• Submit requirements lists for aircrew deployment travel and equipment.
• Assist with deployment mobility, logistics, security, training, medical, and dental requirements.

Skills

Scheduling software

MS Office

Verbal & written communication

Attention to detail

Education

Associate or bachelor’s degree

Tools

MilPDS

Job description

Overview

Global in service but local in approach, Nisga'a Tek is committed to high-quality service to those who defend us. Nisga'a Tek ensures mission assurance and execution for customers and warfighters. Providing intelligence, IT, cyber security, training, logistics, administrative, acquisition, and background investigation services.

Summary:

The Administrative Assistant will provide support to the Air Mobility Command (AMC) Flying Squadron.

Responsibilities

Essential Job Functions

• Assist flight commanders in providing data as requested by the Commander’s Support Staff in support of administrative programs. Programs include, but are not limited to, task management, fitness program, safety program, security program, supply program, and manning, using applications such as Military Personnel Data System (MilPDS).
• Assist flight commanders in the preparation, maintenance, and disposition of administrative reports and other correspondence.
• Act as the point of contact for all newly assigned air crew; orient them regarding the basic functions of the organization, introduce them to key personnel, and schedule their initial training/orientation requirements.
• Coordinate with UDM to schedule required pre-departure training with the deploying personnel and their supervision.
• Provide deployment data/information that enables the UDM to schedule/coordinate with wing, base and higher headquarters offices on deployment issues and maintain mobility/training folders/documentation IAW DoD Foreign Clearance Guide, AFI 10-403, AFI 33-332, and guidance associated with Geographic Combatant Command/Major Command (MAJCOM)/Installation supplements, and locally developed guidance.
• Prepare and submit a list of requirements for purchase in support of aircrew deployment to the UDM and resource advisor.
• Provide aircrew pre-deployment/post-deployment mobility, logistics, security, ancillary training, medical, and dental requirements to the UDM.
• Assist flight commanders with data collection for deployment reporting in the Defense Readiness Reporting System (DRRS) and the Air Expeditionary Force Reporting Tool (ART) including Unit Type Code posturing and individual status updates and provide commander and UDM.

Qualifications

Necessary Skills and Knowledge

• Proficiency in scheduling software and systems with strong MS Office skills.
• Excellent verbal and written communication skills to interact effectively with crew members and internal teams.
• Strong attention to detail and ability to multitask in a dynamic, high-pressure environment.

Minimum Qualifications

• Minimum 1 -2 years of related experience.
• Must have at an interim Secret clearance.

Preferred Qualifications

• Associate or bachelor’s degree

Pay and Benefits

The salary for this position is $26.40 per hour.