Administrative Assistant

K&W Electric, Inc.; Emmetsburg (IA); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Medical Insurance

Paid Time Off

Paid Holidays

Birthday Holiday

Employee Stock Ownership Plan

401k with Company Match

Company Sponsored Social Events

Job summary

K&W Electric, Inc. in Emmetsburg, IA is seeking an Administrative Assistant to support customers, vendors and staff while maintaining a positive image of the company.

The role collaborates with administrative and accounting staff and adapts to changing workflows to enhance productivity. The position involves invoicing, order processing, work order entry, scheduling, permit applications, and coordinating travel and meetings.

Qualifications

• General knowledge of computers and office equipment.
• Meticulous approach to work; identify and correct errors promptly.
• Capable of managing multiple tasks, setting priorities, and meeting deadlines.
• Proactive and self-motivated; seek ways to contribute and improve processes.
• Positive, enthusiastic demeanor to foster a collaborative work environment.

Responsibilities

• Print and log customer invoices and input data into invoices following approval; mail to customers.
• Prepare, process, and mail sales tickets.
• Enter and process new work orders and change orders.
• Type up panel schedules for various jobs.
• Apply for electrical permits and schedule inspections.

Skills

Computer skills

Multitasking

Attention to detail

Proactive attitude

Team-oriented

Job description

If you love hands-on learning and are interested in a career that you can grow with, then let's work together.

The Position:

We are currently hiring an Administrative Assistant for our Emmetsburg location.

In this role, candidates must be able to build and maintain relationships with customers, vendors, and employees while maintaining a positive image of oneself and the Company. Candidates must work closely with administrative and accounting staff and adapt to changing work environments, maximizing efforts toward productivity. Candidates must also be able to understand and apply information and data from various resources to meet appropriate objectives.

The Administrative Assistant role will include, but is not limited to:

• Print and log customer invoices; input information into correlating invoices following approval process; mail to customers
• Prepare, process, and mail sales tickets
• Enter and process new work orders and change orders
• Type up panel schedules for various jobs
• Apply for electrical permits and schedule electrical inspections
• Call in necessary locates for job sites
• Deposit checks remotely
• Collect and distribute employee timesheets for review; send to payroll for processing
• Conduct new hire orientations and schedule screenings as necessary
• Coordinate hotel reservations for traveling employees
• Greet walk ins; answer phone calls and direct as needed
• Order and maintain office supplies

Our Mission:

Providing connections between our communities through electrical installations.

Our Vision:

To supply solutions that support growth within our company and our communities and be recognized as a leading electrical contractor in Iowa.

About Us:

K&W Electric, Inc. is an employee-owned company whose focus is to provide electrical installations that reflect our company’s values of safety, professionalism, and quality. Our company is committed to proving itself through our integrity and customer service.

Why Should You Apply?

• Competitive Pay
• Medical Insurance
• Paid Time Off
• Paid Holidays
• Birthday Holiday
• Employee Stock Ownership Plan
• 401k with Company Match
• Company Sponsored Social Events

Schedule:

• Monday through Friday
• Hours may vary to ensure office coverage between 7:00am-4:30pm

Requirements:

• General knowledge of computers and office equipment
• Must possess a meticulous approach to work, with the ability to identify and correct errors and discrepancies promptly.
• Capable of managing multiple tasks, setting priorities, and meeting deadlines effectively.
• Exhibit a proactive and self-motivated attitude towards work, consistently seeking opportunities to contribute and improve processes.
• Maintain a positive and enthusiastic demeanor, fostering a collaborative and supportive work environment.

Salary is based on qualifications: knowledge and previous experience. $18.00-$24.00/hour

K&W Electric, Inc. is an Equal Opportunity Employer