Administrative Assistant

Team Kline

Cedar Rapids (IA)

On-site

USD 35,000 - 50,000

Full time

14 days+

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Benefits offered by this job

Comprehensive medical, dental, and vision insurance

401k with company match

Generous paid time off

Training and growth opportunities

Fun company outings

Job summary

A growing service provider in Cedar Rapids seeks an Administrative Assistant. This full-time entry-level position involves assisting with invoicing, managing office operations, and providing exceptional customer service. The ideal candidate will demonstrate strong organizational skills and effective communication. Team Kline values employee ownership, offering comprehensive benefits including medical, dental, and an employee stock ownership plan. If you're detail-oriented and ready to advance your career, they would love to meet you.

Qualifications

Must have reliable transportation.
Proficient in standard office software and multi-line phone systems.
Strong verbal and written communication skills, with a focus on customer service.
Ability to lift up to 25 pounds and perform tasks that involve mobility around the office.

Responsibilities

Greet visitors and provide a positive first impression.
Answer and direct incoming phone calls.
Perform clerical tasks, including filing and organizing office supplies.
Help onboard new hires and maintain their orientation materials.
Assist with invoicing and day-to-day office operations.

Skills

Organizational skills

Attention to detail

Effective communication

Customer service

Tools

Standard office software

Multi-line phone systems

Job description

Job Title: Administrative Assistant
Reports to: Branch Manager
Direct Reports: None

Join Team Kline – Where You’re Not Just an Employee, You’re an Owner!
When you join Team Kline you become an employee owner, sharing in our success as we continue to grow. Since wiring our first home in 2004, we’ve grown to over 400 team members across five locations: Des Moines, Waterloo, Cedar Rapids, Omaha, and Kansas City. We’ve expanded our services to include HVAC, electrical, plumbing and more!

Benefits

Benefits Galore: Comprehensive medical, dental, vision, life insurance, and short-term disability plans. Team Kline covers long term disability 100%.
Financial Security: 401k with a company match, plus our amazing Employee Stock Ownership Plan (ESOP) because here, you own a piece of the company.
Paid Time Off: Generous paid holidays, and up to five weeks of paid time off.
Training & Growth: Accredited on-site apprenticeship partnered with Hawkeye Community College for Electrical and HVAC, and ABC of Iowa for plumbing apprenticeships. Career advancement and career development opportunities as well as continuing education.
Fun Perks: Company outings, opportunities to win cash prizes, and a team environment like no other.

If you're ready to take the next step in your career with a company that values YOU and your contributions, then we can’t wait to meet you!

Job Summary

We are currently looking for a skilled Admin Assistant to join our team and assist with invoicing, maintaining accurate records, and supporting day-to-day office operations. In this role, you’ll play a key part in ensuring our invoicing process runs smoothly and accurately. This position requires strong organizational skills, attention to detail, and effective communication. If you’re detail-oriented, passionate about the industry, and ready to take your career to the next level, we want to hear from you!

Key Responsibilities

Greet visitors and provide a positive first impression.
Answer and direct incoming phone calls, ensuring effective communication.
Manage the voicemail system and relay messages to appropriate team members.
Sort and distribute daily mail and other correspondence.
Perform clerical tasks, including filing, faxing, and organizing office supplies.
Assist with office organization and light housekeeping tasks.
Support event planning and coordination for team initiatives.
Monitor inventory levels and order office supplies as needed.
Assist with scheduling and coordinating maintenance for office equipment.
Help onboard new hires and maintain their orientation materials.
Assist with invoicing.

Minimum Requirements

Must have reliable transportation.
Proficient in standard office software and multi-line phone systems.
Strong verbal and written communication skills, with a focus on customer service.
Ability to lift up to 25 pounds and perform tasks that involve mobility around the office.

Physical Requirements & Work Environment

Prolonged periods of sitting at a desk and working on a computer.
Frequent use of a telephone and computer to communicate with customers.
Occasional lifting of office supplies, files, and equipment up to 25 pounds.
Ability to move freely around the office to access files, office equipment, and interact with team members.
Regularly required to talk or hear, and occasionally required to stand, walk, and reach with hands and arms.

Seniority level