Purchasing & Administration Specialist

Batchelor & Kimball; Whitsett (NC); On-site; USD 42,000 - 65,000; Full time

Job summary

Batchelor & Kimball seeks an administrative support team member to assist purchasing, HR/payroll, and reception. This role requires strict confidentiality, attention to detail, and the ability to handle non-routine tasks.

Responsibilities include issuing POs/Work orders, maintaining data integrity for hires and inventory, and supporting front desk duties. Strong experience with purchasing systems and advanced Excel/PowerPoint skills are preferred.

Qualifications

• Excellent teamwork communication skills.
• Strong experience using purchasing systems to create complex requisitions.
• Advanced Excel and PowerPoint skills.
• MS Office Suite (Word/Outlook) basic knowledge required.
• Experience with SAP or similar systems preferred.
• Outstanding communication skills (phone, email, in person).
• Well-developed organizational and presentation skills.
• Ability to perform numerical/financial analysis.
• Must balance workload and meet department objectives.

Responsibilities

• Under minimal supervision, performs a variety of administrative duties, balancing multiple tasks.
• Enter and issue purchase orders and work orders based on production schedules and inventory levels.
• Support day-to-day transactions such as new hire processing and employee data changes, ensuring data integrity.
• Serve as a backup for new employee orientations and front desk duties (phones/reception).
• Maintain confidential hiring documents and manage data entry for PO dates/quantities.
• Support analyze and audit BOMs tied to production for data accuracy.
• Monitor inventory levels and coordinate inbound/outbound shipping with vendors.

Skills

Teamwork

Advanced Excel

PowerPoint

MS Office

Education

High School Diploma

Bachelor's degree (preferred)

Tools

SAP

Microsoft Office

Job description

Headquartered in Conyers, Georgia, Batchelor & Kimball takes pride in partnering with our clients to deliver excellent results from engineering and construction to operations and maintenance. We offer design/build and turnkey construction services, including teaming with selected subcontractors for electrical and general construction. If you are looking to grow your career and thrive in a team environment,

There's not a lot of BS here, and not a lot of turnover. Good people work at Batchelor & Kimball. We're good at our jobs, and good to each other. We have high expectations because the work is challenging, but we know the most valuable thing about the work is the people who do it. If this sounds like a good fit for you, we'd like to meet you!

We are seeking an administrative support team member to provide support to various departments to include, purchasing, human resources/ payroll and reception. This person must be able to maintain strict confidentiality, possess strong attention to detail skills and have desire to do non routine tasks.

Job Responsibilities/Accountabilities:

• Under minimal supervision, performs a variety of both complex and routine administrative duties that may include balancing multiple tasks simultaneously
• Entering and Issuing purchase orders and work orders based on production schedule and inventory levels
• Ensure positive employee relations and build the B&K culture based on our values
• Responsible to support day-to-day transactions such as processing new hires and employee data changes, ensuring the accuracy and integrity of information entered in the system
• Serve as a backup for new employee orientations
• Support front desk responsibilities answering the phones and greeting visitors.
• Ability to prepare and work with hiring documents with the ability to maintain strict confidentiality
• Data entry to ensure PO dates and quantities are always updated based on inventory receipts
• Support analyze and audit BOMs tied to production to ensure accuracy of data
• Monitor inventory levels at Company Facilities
• Support purchasing and help to coordinate and track inbound/outbound
• Communicate with Vendors and outside sources to accomplish tasks/goals

Supervisory / Budgetary /External Communication Responsibility

• This is in individual contributing role. Will be responsible for communicating with internal and external customers

Knowledge, skill and ability requirements (minimum competencies required for job performance)

• Excellent teamwork communication skills
• Strong, demonstrated skill and extensive experience using established purchasing Systems and to create complex requisitions
• Advanced Excel and PowerPoint skill set utilization
• MS Office Suite (Word and Outlook) basic knowledge required
• User experience in SAP or other prominent business systems preferred
• Outstanding communication skills (phone, e-mail, video conference, and in person) required
• Well-developed organizational and presentation skills
• Requires ability to perform numerical, statistical, and/or financial analysis
• Must use initiative and judgment to balance workload and meet objectives of the departments supported

Prior work experience and educational requirements

• Requires a HS diploma with bachelor's degree preferred
• Three (3) years of procurement administration experience
• Multiple years' experience working in an office environment

Physical Demands

The physical demands are those associated with working in a typical office environment and miscellaneous filed travel.

NOTE: This job description is not intended to be all-inclusive. The duties described may be changed or reassigned at the discretion of management, and the employee may be required to perform duties that are not listed in the job description.

NOTE: This job description is not intended to be all-inclusive. The duties described may be changed or reassigned at the discretion of management, and the employee may be required to perform duties that are not listed in the job description.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Equal Opportunity Employer/Veterans/Disabled.