Administrative Assistant

Thrivent Financial; East Grand Forks (MN); On-site; USD 25,000 - 28,000; Part time

Job summary

Thrivent Financial in East Grand Forks, MN seeks a part-time Administrative Assistant to support Ellen Honek. The role includes answering phones, greeting members, handling mail, ordering supplies, and using Thrivent systems to support client relations.

It requires 16 hours per week in-office, with a pay range of $18.00–$20.00 per hour. Strong Word/Excel/PowerPoint skills, multitasking ability, and discretion with confidential information are essential.

Qualifications

• Previous administrative/secretarial experience desired.
• Strong technical computer aptitude and knowledge of business tools (Word/Excel/PowerPoint).
• Ability to multitask and maintain quality under interruptions.
• Ability to protect sensitive/confidential information.

Responsibilities

• Answer incoming calls for Ellen Honek and respond to information requests.
• Perform routine admin duties: supplies, mail, and routine correspondence.
• Prepare or coordinate routine reports and projects; support programs as needed.
• Schedule meetings with clients/members and update contact records.
• Assist Advisors with meeting prep and follow-up; track practice expenses.
• Provide back-up support and participate in business planning; manage misc tasks.

Skills

Administrative experience

Microsoft Word

Excel

PowerPoint

Multitasking

Confidentiality

Tools

Microsoft Word

Excel

PowerPoint

Job description

## Administrative AssistantApply: MN - East Grand Forks: Part time: Posted Yesterday: REQ-48497**Summary**This position provides administrative support to Ellen Honek. This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the daily operations of the practice, including, but not limited to: answering the phones, meeting/greeting members, handling/distributing postal mail and practice email, ordering supplies, utilizing Thrivent Financial computer systems and programs in support of client relations, and other administrative tasks as assigned. The Administrative Assistant reports to and is employed by Ellen Honek. This is a part-time, in-office position requiring 16 hours per week. Compensation ranges from $18.00 to $20.00 per hour, depending on qualifications and experience.**Job Description****Position Roles/Responsibilities/Accountabilities*** Handles incoming telephone calls to Ellen Honek and responds to requests for information* Performs routine administrative duties such as maintaining office supplies and processing mail* Prepares or coordinates the preparation of routine correspondence, reports, and special projects typically of a routine nature* Supports projects, administration of various programs, and processing functions as needed* Drive client/member facing activity in the practice by scheduling meetings with client/members on behalf of the practice’s Financial Advisors* Update the contact management system with client/member contact and preference information* Assist Financial Advisors in the preparation and follow up for the client/member meetings* Tracks practice expenses and oversees the practice bill paying* Provides back-up support on tasks that do not require any type of licensing or registration for other staff members, as needed* Participates in the business planning process* Completes other miscellaneous tasks as assigned **Position Qualifications*** Previous administrative/secretarial experience desired* Strong technical computer aptitude and knowledge of business tools (e.g., Microsoft Word, Excel, PowerPoint) or ability to learn* Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions* Ability to maintain integrity of sensitive/confidential information* Basic understanding of our products and services, and Thrivent Financial **Competencies*** Planning/Organizing* Customer Focus* Communication* Interpersonal Skills* Teamwork and Collaboration* Adaptability/Flexibility **External/Internal Dependencies*** Must be able to work with all roles of the practice* Must be able to represent the organization in work with external clients* Must be able to cultivate and maintain relationships with outside organizations As part of Ellen Honek's recruiting/hiring/contracting process, a verification of a candidate's background will be made to complete the hiring/contracting process. In addition, fingerprints will be taken for submission to the Federal Bureau of Investigation for review against nationwide fingerprint records. *Determine the need for future access to Wealthscape. All persons with access to Wealthscape are deemed Access Persons and are subject to Compliance with the firm’s Code of Ethics which requires all outside brokerage accounts to be maintained at one of the firms designated by TIMI.*