Administrative Assistant

Tuba Group, Inc.; Des Moines (IA); On-site; USD 42,000 - 63,000; Full time

Job summary

United States Marshals Service seeks an Accounting Clerk to support fiscal operations and maintain accurate records for the agency. The role emphasizes adherence to federal guidelines, precise data entry, and timely reporting to aid audits and budget decisions.

Candidates should have strong attention to detail, 2+ years in accounting, and proficiency in Excel and accounting software. This on-site position requires collaboration with multiple departments to ensure financial integrity.

Qualifications

• High school diploma or equivalent to begin; associate degree preferred.
• 2+ years of accounting or bookkeeping experience, government setting preferred.
• Proficiency in basic accounting principles and Excel; familiarity with accounting software.

Responsibilities

• Process and verify invoices, purchase orders, and payment requests per guidelines.
• Maintain and update accounting records with accuracy and completeness.
• Reconcile accounts and resolve discrepancies with internal teams and vendors.
• Prepare financial reports and documentation to support audits and budgets.
• Assist in monthly, quarterly, and annual financial statements and reporting.
• Support system implementations and maintenance of accounting procedures.
• Respond to inquiries on financial transactions and assist accounting staff as needed.
• Ensure compliance with laws, regulations, and agency policies on financial management.

Skills

Attention to detail

Organizational skills

Communication

Education

High school diploma or equivalent

Associate degree in accounting/finance

Bachelor’s degree in accounting/finance (preferred)

Tools

Excel

Accounting software

Job description

The USMS Accounting Clerk plays a critical role in supporting the financial operations of the United States Marshals Service by accurately processing and maintaining accounting records. This position ensures that all financial transactions are recorded in compliance with federal regulations and agency policies, contributing to the integrity and transparency of the agency's financial management. The Accounting Clerk will collaborate closely with various departments to reconcile accounts, prepare reports, and assist with audits, thereby facilitating efficient budget management and resource allocation. Attention to detail and adherence to deadlines are essential, as the role directly impacts the accuracy of financial data used for decision-making. Ultimately, the Accounting Clerk helps maintain the fiscal responsibility and accountability of the USMS, supporting its mission through sound financial practices.

Minimum Qualifications:

• High school diploma or equivalent; associate degree in accounting, finance, or related field preferred.
• At least 2 years of experience in accounting or bookkeeping, preferably within a government or law enforcement environment.
• Proficiency in basic accounting principles and practices.
• Familiarity with accounting software and Microsoft Office Suite, especially Excel.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.

Preferred Qualifications:

• Bachelor’s degree in accounting, finance, or a related discipline.
• Experience working with federal financial management systems or government accounting standards.
• Knowledge of the United States Marshals Service operations and federal procurement processes.
• Advanced skills in spreadsheet analysis and financial reporting tools.

Responsibilities:

• Process and verify invoices, purchase orders, and payment requests in accordance with federal guidelines.
• Maintain and update accounting records, ensuring accuracy and completeness of financial data.
• Reconcile accounts and resolve discrepancies by communicating with internal departments and external vendors.
• Prepare financial reports and documentation to support audits and budget reviews.
• Assist in the preparation of monthly, quarterly, and annual financial statements and reports.
• Support the implementation and maintenance of accounting systems and procedures.
• Respond to inquiries regarding financial transactions and provide support to other accounting staff as needed.
• Ensure compliance with all applicable laws, regulations, and agency policies related to financial management.

Skills:

The Accounting Clerk utilizes strong organizational and analytical skills daily to ensure financial data is accurately recorded and reconciled. Proficiency with accounting software and Microsoft Excel enables efficient processing of transactions and preparation of detailed reports. Effective communication skills are essential for coordinating with internal teams and external vendors to resolve discrepancies and clarify financial information. Attention to detail ensures compliance with federal regulations and agency policies, minimizing errors and supporting audit readiness. Additionally, problem-solving skills help the clerk address and resolve accounting issues promptly, contributing to the overall financial health of the USMS.