Administrative Assistant

Staffmark Group; Deerfield (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

Staffmark Group is seeking an Administrative Assistant to support a Private Wealth Management office. The role requires at least two years of corporate administrative experience and proficiency with Word, Excel, PowerPoint and Outlook.

It is a 12-month contract and work is onsite within a prestigious global financial services setting. The ideal candidate will handle calendars, travel arrangements, expense processing, confidential correspondence, and documentation management while maintaining a

Qualifications

• Bachelor's degree preferred.
• Minimum of 2 years of administrative support experience in a corporate environment.
• Proficiency in Word, Excel, PowerPoint and Outlook required.
• Strong written and verbal communication skills; ability to multi-task in a fast-paced environment.

Responsibilities

• Managing travel & expenses, including making travel arrangements and processing expenses for team members.
• Preparation and handling of time-sensitive quarterly client tax payments.
• Providing general administrative services to teams, such as maintaining calendars and schedules, and answering phones.
• Document scanning, management and archiving across multiple systems.
• Preparation, review and editing of confidential correspondence.

Skills

Communication skills

Team collaboration

Time management

Professional demeanor

Education

Bachelor's degree preferred

Tools

Word

Excel

PowerPoint

Outlook

Job description

Staffmark Group is currently looking for a bright, energetic and friendly Administrative Assistant to support a busy and highly successful Private Wealth Management office within one of the most prestigious global financial services firms. The ideal candidate should possess at least two years of administrative support experience from a corporate environment.

Administrative Assistant position is a 12 month contract working onsite at our client are responsible for general office support, including but not limited to:

• Managing travel & expenses, including making travel arrangements and processing expenses for team members
• Preparation and handling of time-sensitive quarterly client tax payments
• Providing general administrative services to teams, such as maintaining calendars and schedules, and answering phones
• Document scanning, management and archiving across multiple systems
• Preparation, review and editing of confidential correspondence

Qualifications

• Proficiency in Word, Excel, PowerPoint and Outlook required
• Bachelor's degree preferred
• A minimum of 2 years of work experience in a professional corporate environment
• New graduates who have a desire to be in the financial services industry are also encouraged to apply
• Strong written and verbal communication skills
• Enjoys working in a team environment
• Ability to multi-task and work in a fast-paced environment
• Business professional environment and attire
• Possess critical thinking skills and good judgment
• Displays personal pride in work, always striving to do his/her best
• Chooses to always operate with integrity and transparency