Administrative Assistant

ABM Industries Inc.; Dallas (TX); On-site; Full time

Job summary

ABM Industries Inc. seeks a detail-oriented Administrative Assistant to support faculty, staff, and students in their Dallas office. Responsibilities include managing schedules, organizing meetings, handling correspondence, and assisting with student enrollment. The ideal candidate will possess strong organizational and communication skills along with proficiency in Microsoft Office Suite.

Benefits

401(k) with company match

Comprehensive benefits package

Professional development opportunities

Qualifications

• Proven experience as an administrative assistant or similar role.
• Ability to work independently and as part of a team.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Provide administrative support to faculty and staff.
• Serve as the first point of contact for students and faculty.
• Maintain and update office records and filing systems.

Skills

Communication

Multitasking

Organization

Problem-Solving

Attention to Detail

Education

High school diploma or equivalent

Associate’s or bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

We are seeking a detail-oriented and organized Administrative Assistant to join our college’s administrative team. The ideal candidate will be responsible for providing administrative support to faculty, staff, and students, ensuring efficient office operations, and contributing to a positive and productive work environment. This role requires strong communication skills, the ability to multitask, and a proactive approach to problem-solving.

Pay: $22.00/hr

The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on the applicant’s experience, skills, abilities, geographic location, and alignment with market data.

401(k) – You become eligible to make personal contributions beginning the first of the month following 30 days of employment. You become eligible for the ABM match beginning the first of the month following six months of employment. ABM matches your pre-tax and/or Roth contributions, dollar for dollar, for the first 3%. For the next 2%, ABM contributes $0.50 for each dollar you contribute. Your contributions and match are immediately vested.

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM

• Provide administrative support to faculty and staff, including scheduling appointments, managing calendars, and organizing meetings.
• Serve as the first point of contact for students, faculty, and visitors, providing assistance and directing them to the appropriate resources.
• Handle incoming phone calls, emails, and correspondence, responding promptly and professionally.
• Maintain and update office records, databases, and filing systems.
• Assist in the preparation and distribution of reports, presentations, and other documents.
• Coordinate and organize college events, meetings, and activities.
• Order and maintain office supplies, ensuring all necessary materials are available.
• Process invoices, expense reports, and purchase orders.
• Assist with student enrollment, registration, and academic records management.
• Support the coordination and administration of college programs and initiatives.
• Perform other administrative duties as assigned by supervisors.

Qualifications:

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving abilities.
• Familiarity with office equipment (e.g., printers, copiers, fax machines).
• Discretion and confidentiality in handling sensitive information.

Preferred Skills:

• Experience working in an academic environment.
• Knowledge of student information systems and academic records management.
• Familiarity with event planning and coordination.
• Office-based with standard working hours; occasional evening or weekend work may be required for special events.
• Interaction with students, faculty, staff, and visitors on a regular basis.

Compensation:

• Competitive salary based on experience.
• Comprehensive benefits package including health insurance, retirement plans, and paid time off.
• Professional development and career growth opportunities.

About the company

ABM Industries Inc. is a facility management provider in the United States. Founded in 1909 by Morris Rosenberg in San Francisco, California, as a window washing business. ABM provides facility services in areas such as electrical and lighting, energy, facility engineering, HVAC and mechanical, janitorial services, landscape and grounds, parking and transportation. ABM's services also include energy efficiency and sustainability such as building improvements, electric vehicle charging stations, and renewable energy solutions.

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