Administrative Assistant

Workstream; Cupertino (CA); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Employee discounts

On-site staff meal

Medical insurance

401k match

Birthday gift

Job summary

Haidilao, a renowned international hotpot brand, is seeking an Administrative Assistant to support restaurant operations and logistics. The role involves recruiting support, payroll tasks, onboarding, employee file maintenance, and coordination with managers to ensure smooth daily operations.

Ideal candidates will have an HR or finance background, 1+ year HR experience, and strong communication skills in English; Mandarin and Spanish are a plus.

Qualifications

• Bachelor's degree in Finance or HR-related field preferred.
• HR experience preferred.
• Fluent in English; Mandarin and Spanish preferred.

Responsibilities

• Count daily sales and perform accounting duties.
• Lead recruitment, employment changes, vacations, and resignations.
• Onboard new employees and verify documentation.

Skills

HR knowledge

Independent worker

Attention to detail

Interpersonal communication

Teamwork

Education

Bachelor's degree

Tools

ADP

Job description

Benefits:

• Provides employees discounts to dine at all 1500+ Haidilao Hot Pot locations globally
• Provides on-site staff meal
• Provides medical insurance to qualified full-time employees
• Provides 401k match to qualified employees
• Provides Birthday gift and celebration

The Administrative Assistant will perform administrative tasks and services to support effective and efficient operations of the restaurant and other logistic departments as assigned.

Education / Qualifications:

• Bachelor’s Degree in Finance or HR related field (preferred)
• Previous HR experience is preferred
• Fluent in English / Preferred languages: Mandarin and Spanish

Required Skills/Abilities:

• Majored in HR and be familiar with the local HR laws and is ordinary regulations. (Preferred)
• Majored in Finance or have finance experience. (Preferred)
• More than 1 years of HR work experience, restaurants work experience is preferred
• Ability to work independently in a fast-paced, dynamic environment with varied projects, deadlines and priorities
• Advanced problem solving/judgment skills, and high level of attention to detail and accuracy
• Hardworking, professional dedication, strong interpersonal communication skills, and strong teamwork spirit

Duties/Responsibilities:

• Count daily sales and performs other accounting duties.
• Responsible for leading the procedures of recruiting, employment, changes, vacation, and resignation.
• Performs the onboarding process for new employees and verifies employee documentation
• Conduct new hire orientation including review of the Employee handbook and completing new hire documentation
• Updates and maintains employee personnel files and records
• Conduct payroll processing on ADP, attend to payroll related problem, and report back to the HR department.
• Distribute and pass on company files and other HR notification to employees
• Maintain database records and compiles reports from database as needed
• Takes proactive approaches when dealing with employee concerns
• Partner with front house manager and back house manager to support the operation
• Performs other duties as assigned

Founded in 1994, Haidilao has become an internationally renowned hotpot brand and catering giant with over 20 years' development.
By the end of June 30, 2020, Haidilao had opened 935 chain restaurants in China, Singapore, the U.S., South Korea, Japan, Canada, the United Kingdom, Malaysia, Vietnam, Indonesia, and Australia.
Over the years, Haidilao has withstood the challenges of the market as well as customers, and has successfully forged a quality hot pot brand that has earned a reputation for itself. Haidilao combines kinds of characteristics of hot pot in many places of China. As a large-scale chain catering enterprise with operations all over the world, Haidilao adheres to integrity in business. It gives the highest priority to continuously improving the quality and safety of its food products, providing more thoughtful services to its customers while delivering healthier, safer and more nutritious food.