Administrative Assistant

Property-Management-Associates; Culver City (CA); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical, Dental, Vision, and Life Insu

401(k) with Company Match

Critical Illness, Accident, and Hosp.

Generous Paid Time Off

Early Friday Release

Opportunity to gain valuable PMA経験

Job summary

Property Management Associates in Culver City, California, seeks an organized Administrative Assistant to support the Residential Department and COO. You will handle multiple projects, maintain spreadsheets, manage the COO’s calendar, and ensure data accuracy in a fast-paced environment.

This role includes front-office support at properties across Los Angeles and Orange County, updating ads, coordinating training, and communicating with property managers, vendors, and residents.

Qualifications

• Proficient in Microsoft Office, Excel, and Outlook.
• Strong written and verbal communication.
• Ability to navigate the internet and learn new online systems.
• Excellent attention to detail and accuracy.
• Highly organized with strong time-management skills.
• Self-starter who can work independently and take initiative.
• Able to prioritize multiple tasks and meet deadlines.
• Punctual, dependable, and professional.
• Comfortable interacting with a wide range of people including residents, vendors, managers, and corporate staff.
• Yardi and residential property management experience is a plus.

Responsibilities

• Provide administrative support to the Residential Department and Chief Operating Officer on a variety of projects, assignments, and day-to-day needs.
• Maintain and update spreadsheets and databases for both corporate and residential properties, ensuring information is accurate, current, and organized.
• Manage the COO's calendar and assist with scheduling, coordination, and follow-up.
• Research and stay informed on changes to city ordinances and other information affecting residential operations.
• Manage and update online property advertising, including RentCafe and other advertising platforms, ensuring listings are accurate, complete, and up to date.
• Communicate professionally and effectively with property managers, corporate staff, vendors, residents, and property owners.
• Set up utility accounts and perform utility audits, requiring strong attention to detail and accuracy.
• Provide front-office administrative support at designated residential properties throughout Los Angeles and Orange County as needed.
• Coordinate residential department training schedules and assist with keeping training initiatives organized and on track.
• Take on special projects and assignments while maintaining competing priorities and deadlines.

Skills

Organized

Dependable

Resourceful

Initiative

Time management

Prioritization

Punctual

Professional communication

Tools

Microsoft Office

Excel

Outlook

Yardi

Job description

We are seeking a highly organized, motivated, and detail-oriented Administrative Assistant to support our Residential Department and Chief Operating Officer (COO).

This is an excellent opportunity for someone who enjoys a fast-paced, hands-on environment, takes pride in staying organized, and is comfortable managing multiple priorities and deadlines. You will work closely with our corporate team and residential property staff while occasionally providing front-office support at properties throughout Los Angeles and Orange County.

With a portfolio of thousands of residential units, our company provides a stable environment with opportunities to learn, grow, and build a long-term career in the property management industry.

Compensation: $24.00-$26.00 per hour

What You'll Do

• Provide administrative support to the Residential Department and Chief Operating Officer on a variety of projects, assignments, and day-to-day needs.
• Maintain and update spreadsheets and databases for both corporate and residential properties, ensuring information is accurate, current, and organized.
• Manage the COO's calendar and assist with scheduling, coordination, and follow-up.
• Research and stay informed on changes to city ordinances and other information affecting residential operations.
• Manage and update online property advertising, including RentCafe and other advertising platforms, ensuring listings are accurate, complete, and up to date.
• Communicate professionally and effectively with property managers, corporate staff, vendors, residents, and property owners.
• Set up utility accounts and perform utility audits, requiring strong attention to detail and accuracy.
• Provide front-office administrative support at designated residential properties throughout Los Angeles and Orange County as needed.
• Coordinate residential department training schedules and assist with keeping training initiatives organized and on track.
• Take on special projects and assignments while maintaining competing priorities and deadlines.

What We're Looking For

The right candidate is someone who is organized, dependable, resourceful, and takes initiative. You don't need to be told every step of the way—you are comfortable figuring things out, following through, and making sure the details don't fall through the cracks.

Qualifications

• Intermediate to advanced proficiency with Microsoft Office, Excel, and Outlook
• Strong written and verbal communication skills
• Comfortable navigating the internet and learning new online systems
• Excellent attention to detail and accuracy
• Highly organized with strong time-management skills
• Self-starter who can work independently and take initiative
• Able to prioritize multiple tasks and meet demanding deadlines
• Punctual, dependable, and professional
• Comfortable interacting with a wide range of people, including residents, vendors, property managers, owners, and corporate personnel
• Yardi and residential property management experience is a plus

Why Join Us?

We believe in providing our employees with a stable workplace, opportunities to grow, and a comprehensive benefits package.

Full-time employees are eligible for:

• Medical, Dental, Vision, and Life Insurance with employer contribution
• 401(k) with Company Match (eligibility requirements apply)
• Critical Illness, Accident, and Hospital Indemnity Plans
• Generous Paid Time Off
• Early Friday Release – Start Your Weekend Early!
• Opportunity to gain valuable experience in a large residential property management organization

We celebrate diversity and are committed to creating an inclusive environment for all employees. Take your career in property management to another level

About Property Management Associates

Property Management Associates (PMA) is a full service Property Management Company located near Los Angeles, California. PMA has been in business for over 30 years. We specialize in commercial and residential property management, apartments for rent in Los Angeles and greater LA County, and commercial real estate for lease. This, combined with our professional property management services, makes PMA one of the largest property management companies in Southern California. Property Management Associates encourages an entrepreneurial spirit and believes in investing in our staff. We are also a family oriented company with great opportunities to grow!

Property Management Associates encourages an entrepreneurial spirit and believes in investing in our staff.

PMA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by PMA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that PMA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

Pay Range

$24 - $26 USD