Administrative Assistant

Mérieux NutriSciences - North America; Crete (IL); In loco; USD 22.000 - 25.000; Tempo pieno

Vantaggi offerti da questo lavoro

Comprehensive medical, dental, and vis

Paid time off (PTO)

401(k) plan with employer matching

Descrizione del lavoro

Mérieux NutriSciences - North America seeks an Administrative Assistant to support lab functions, handle documents, calls, and visitor management at the Crete, IL site. You will prepare correspondence, manage filing, and assist with meetings and travel arrangements.

The role emphasizes accuracy in reporting, invoicing, and client inquiries, with a focus on quality systems and continuous improvement. A suitable candidate should have office experience and strong organizational skills.

Competenze

• Experience in an office environment is a plus.
• Proficient word processing to produce facility documents.
• Spreadsheet software to enter data and retrieve information.
• Basic accounting to process invoices and client accounts.
• Strong written communication for proofreading and letters.
• Familiarity with office machines (photocopiers, fax).
• Basic knowledge of food science and lab practices helpful.
• Time management and planning to meet deadlines.
• Good client relations for extensive client communications.
• Possible supervision of other support staff.

Mansioni

• Provide administrative support to assigned functions within the lab.
• Produce written correspondence using spreadsheets and data.
• Manage calls and visitors for assigned personnel and assist inquiries.
• Fulfill information requests from clients and internal customers.
• Maintain filing and storage systems for timely retrieval.
• Take and distribute meeting minutes as needed.
• Arrange meetings and travel for company personnel.
• Assist other admin staff during breaks and vacations.
• Support corporate quality and continuous improvement processes.
• Identify departures from the quality system and document observations.

Conoscenze

Office experience

Word processing

Spreadsheet software

Accounting basics

Proofreading

Communication

Time management

Client relations

Strumenti

Microsoft Word

Microsoft Excel

Descrizione del lavoro

As a trusted partner, our Public Health mission is to make food systems safer, healthier and more sustainable. Throughout our global network in 32 countries, we offer to our customers a wide range of testing and innovative solutions dedicated to preventing health risks related to food, environment and consumer goods. External growth has been a key pillar of our history with more than 40 acquisitions completed in the last 10 years.
If you want to contribute to an inspiring long-term purpose, to be part of a fast growing company on a high-value market with significant build-up opportunities, and to grow in an entrepreneurial and warm environment, join us!

YOUR DAY TO DAY LIFE

We are looking for a Administrative Assistant in 3600 Eagle Nest Dr, North Building, Crete, IL 60417 USA. Your mission will be to:

Position Summary

The incumbent is responsible for performing administrative support for assigned functions, including filing, processing reports, receiving visitors and answering phones.)

Essential Functions and Responsibilities

• Provide administrative support to assigned functions within the lab.
• Produce written correspondence utilizing a combination of spreadsheets and other data.
• Receive, screen, and direct incoming telephone calls and visitors for assigned personnel and serve as a resource for client and company inquiries.
• Fulfill requests for information from clients and internal customers via timely and appropriate means.
• Maintain and update manual filing and storage systems to ensure timely document retrieval.
• Take minutes of meetings and distribute results as needed.
• Make necessary meeting and travel arrangements for company personnel.
• Assist other administrative support staff during breaks and vacation.
• Support corporate quality and continuous improvement process.
• This position has the responsibilities and authority to identify departures from the quality system or test procedures and document such observations in accordance with the prescribed complaint system.
• Perform other related duties as needed.

YOUR PROFILE

Qualifications Required

• Profile: Experience in an office environment is a plus.
• This position requires thorough knowledge of word processing to produce documents for the facility.
• A thorough knowledge of spreadsheet software is necessary to enter data and information retrieval.
• A general level of accounting is necessary to maintain client accounts and to process invoices and other paperwork.
• General written communication skills are needed for proofreading and letter writing tasks.
• General knowledge of office machines such as photocopiers and fax are needed for regular usage and aiding other personnel.
• A basic knowledge of food science and laboratory practices would be helpful to address questions and produce accurate reports.
• Time management and planning skills are helpful to accomplish tasks within set time constraints.
• Client relation skills are necessary for extensive communications with clients
• This position may require the supervision and direction of other support staff.

Communication

• Internal Interlocutors: Regular contact with company personnel is necessary to coordinate switchboard relief, visitors and other administrative functions.
• External Interlocutors: The incumbent may have daily contact with clients and vendors to provide and obtain information from them regarding their product.

Physical Demands and Work Environment

• The incumbent works in an environment with proper lighting and temperature controls.
• Occasional lifting of heavy boxes of paper, packages to be mailed, and equipment supplies weighing up to 30 pounds is necessary to perform related responsibilities.
• Physical dexterity is necessary to effectively manipulate a keyboard.
• The incumbent can expect extended time spent in a sitting position.

Compensation Range: $16.00 - $18.00 hourly USD

Full Time Eligible Benefits Overview:

• Comprehensive medical, dental, and vision insurance plans.
• Generous paid time off (PTO) package to support work-life balance following state and local ordinances.
• Optional 401(k) plan with employer matching contributions.

The information above provides a general overview and may vary based on specific job responsibilities, location, or other factors. Details will be clarified during the hiring process.

WHY JOIN US?

• Because you would contribute to an inspiring Public Health purpose, supported by long-term and visionary shareholders.
• Because you would have an impact on our strategic pillars that build on 60 years of experience and expertise.
• Because you would be part of a community of anenthusiastic and skilled group of people who love co-building together and serving a purpose bigger than them.
• Because you would be welcome as you are, in a diverse and open-minded environment that is rich in our singularities and differences.
• Because you would grow in an international group of more than 10,000 fantastic team members, with plenty of opportunities to learn and share.

Ready for the journey?