Administrative Assistant

Mérieux NutriSciences; Crete (IL); On-site; USD 22,000 - 25,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

401(k) plan

Job summary

MERIEUX NUTRISCIENCES in Crete, IL, is seeking an Administrative Assistant to support the Crete Analytical Laboratory. The role focuses on administrative tasks, filing, answering phones, and coordinating meetings and travel.

You will handle client inquiries, preparing documents, and assist the team with quality processes. The position offers full-time hours and a benefits package, with a US-only work environment.

Qualifications

• Experience in an office environment is a plus.
• Thorough knowledge of word processing to produce documents for the facility.
• Spreadsheet software is necessary to enter data and retrieve information.
• General level of accounting to maintain client accounts and process invoices.
• General written communication skills for proofreading and letter writing tasks.
• General knowledge of office machines such as photocopiers and fax.
• Basic knowledge of food science and laboratory practices would be helpful.
• Time management and planning skills are helpful to accomplish tasks.
• Client relations skills are necessary for extensive communications with clients.
• Supervision of other support staff may be required.

Responsibilities

• Provide administrative support to assigned functions within the lab.
• Produce written correspondence utilizing spreadsheets and data.
• Receive, screen, and direct incoming telephone calls and visitors for assigned personnel and serve as a resource for client and company inquiries.
• Fulfill requests for information from clients and internal customers via timely and appropriate means.
• Maintain and update manual filing and storage systems to ensure timely document retrieval.
• Take minutes of meetings and distribute results as needed.
• Make necessary meeting and travel arrangements for company personnel.
• Assist other administrative support staff during breaks and vacation.
• Support corporate quality and continuous improvement process.
• Identify departures from the quality system and document observations per the complaint system.
• Perform other related duties as needed.

Skills

Office experience

Word processing

Spreadsheet skills

Basic accounting

Written communication

Office equipment

Food science knowledge

Time management

Client relations

Supervisory skills

Tools

MS Word

MS Excel

Job description

Administrative Assistant

Crete Analytical Laboratory

Regular (US Only)

MERIEUX NUTRISCIENCES

As a trusted partner, our Public Health mission is to make food systems safer, healthier and more sustainable. Throughout our global network in 32 countries, we offer to our customers a wide range of testing and innovative solutions dedicated to preventing health risks related to food, environment and consumer goods. External growth has been a key pillar of our history with more than 40 acquisitions completed in the last 10 years.

If you want to contribute to an inspiring long-term purpose, to be part of a fast growing company on a high-value market with significant build-up opportunities, and to grow in an entrepreneurial and warm environment, join us!

YOUR DAY TO DAY LIFE

We are looking for a Administrative Assistant in 3600 Eagle Nest Dr, North Building, Crete, IL 60417 USA. Your mission will be to:

Position Summary

The incumbent is responsible for performing administrative support for assigned functions, including filing, processing reports, receiving visitors and answering phones.)

Essential Functions and Responsibilities

• Provide administrative support to assigned functions within the lab.
• Produce written correspondence utilizing a combination of spreadsheets and other data.
• Receive, screen, and direct incoming telephone calls and visitors for assigned personnel and serve as a resource for client and company inquiries.
• Fulfill requests for information from clients and internal customers via timely and appropriate means.
• Maintain and update manual filing and storage systems to ensure timely document retrieval.
• Take minutes of meetings and distribute results as needed.
• Make necessary meeting and travel arrangements for company personnel.
• Assist other administrative support staff during breaks and vacation.
• Support corporate quality and continuous improvement process.
• This position has the responsibilities and authority to identify departures from the quality system or test procedures and document such observations in accordance with the prescribed complaint system.
• Perform other related duties as needed.

YOUR PROFILE

Qualifications Required

• Profile: Experience in an office environment is a plus.
• This position requires thorough knowledge of word processing to produce documents for the facility.
• A thorough knowledge of spreadsheet software is necessary to enter data and information retrieval.
• A general level of accounting is necessary to maintain client accounts and to process invoices and other paperwork.
• General written communication skills are needed for proofreading and letter writing tasks.
• General knowledge of office machines such as photocopiers and fax are needed for regular usage and aiding other personnel.
• A basic knowledge of food science and laboratory practices would be helpful to address questions and produce accurate reports.
• Time management and planning skills are helpful to accomplish tasks within set time constraints.
• Client relation skills are necessary for extensive communications with clients
• This position may require the supervision and direction of other support staff.

Communication

• Internal Interlocutors: Regular contact with company personnel is necessary to coordinate switchboard relief, visitors and other administrative functions.
• External Interlocutors: The incumbent may have daily contact with clients and vendors to provide and obtain information from them regarding their product.

Physical Demands and Work Environment

• The incumbent works in an environment with proper lighting and temperature controls. Occasional lifting of heavy boxes of paper, packages to be mailed, and equipment supplies weighing up to 30 pounds is necessary to perform related responsibilities. Physical dexterity is necessary to effectively manipulate a keyboard. The incumbent can expect extended time spent in a sitting position.

Compensation Range: $16.00 - $18.00 hourly USD

Full Time Eligible Benefits Overview

• Comprehensive medical, dental, and vision insurance plans.
• Generous paid time off (PTO) package to support work-life balance following state and local ordinances.
• Optional 401(k) plan with employer matching contributions.

The information above provides a general overview and may vary based on specific job responsibilities, location, or other factors. Details will be clarified during the hiring process.

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WHY JOIN US?

• Because you would contribute to an inspiring Public Health purpose, supported by long-term and visionary shareholders.
• Because you would have an impact on our strategic pillars that build on 60 years of experience and expertise.
• Because you would be part of a community of an enthusiastic and skilled group of people who love co-building together and serving a purpose bigger than them.
• Because you would be welcome as you are, in a diverse and open-minded environment that is rich in our singularities and differences.
• Because you would grow in an international group of more than 10,000 fantastic team members, with plenty of opportunities to learn and share.