Administrative Assistant

Allina Health; Coon Rapids (MN); On-site; USD 23,000 - 31,000; Part time

Benefits offered by this job

Medical/Dental

PTO/Time Away

Retirement Savings Plans

Life Insurance

Short-term/Long-term Disability

Tuition Reimbursement

Job summary

Allina Health is seeking a part-time administrative support professional for 0.5 FTE (20 hours per two-week pay period) in Coon Rapids, MN. The role covers clerical duties, scheduling, calendar management and data administration for the Mercy Heart Diagnostic Support unit.

Responsibilities include managing databases, preparing reports, and assisting with patient scheduling and reception. Requires 2–5 years in admin support and strong Microsoft Office skills; education includes HS diploma or GED,

Qualifications

• 18+ years of age with education and/or experience to meet required competencies listed in the job description.
• 2 to 5 years in administrative support or secretarial experience
• 2 to 5 years in Microsoft Office functions and computer technology

Responsibilities

• Performs clerical tasks and scheduling duties for the department.
• Maintains client records, databases and Excel spreadsheets; generates reports.
• May schedule patient visits and perform receptionist/check-in functions.
• May coordinate meetings, travel arrangements and other department projects.

Skills

Administrative support

Scheduling

Education

High school diploma or GED

Associate's degree

Electronic Medical Record experience

Tools

Microsoft Office

Job description

Location Address:

4050 Coon Rapids Blvd NWCoon Rapids, MN 55433-2522

Date Posted:

August 13, 2026

Department:

38015310 Mercy Heart Diagnostic Support

Shift:

Day (United States of America)

Shift Length:

8 hour shift

Hours Per Week:

20

Union Contract:

Non-Union-NCT

Weekend Rotation:

None

Job Summary:

Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career.

Key Position Details:

• 0.5 FTE (40 hours per two-week pay period)
• 8-hour Day shifts
• No weekends

Job Description:

Performs department support through management of clerical duties, administrative tasks, scheduling, calendar management, and other department tasks. Maintains data bases and generate reports. May perform client scheduling and receptionist duties.

Principle Responsibilities:

• Performs clerical tasks.
  • Completes tasks such as typing, preparation of documents, mailing.
  • Answers phones and makes client/business associate calls.
  • Maintains client records.
  • Performs billing tasks and compiles data.
  • Maintains databases and Excel spreadsheets.
  • Generates reports.
• Provides department support.
  • May schedule patient / client visits.
  • May perform receptionist and check-in function.
  • May order supplies.
  • May coordinate meetings, conferences, presentations, travel arrangements.
  • May have responsibility for assigned projects.
  • May manage employee and leader schedules and calendars.
  • May write correspondence to internal customers, or to clients or business associates.
  • May manage provider schedules, expenses and/or education tracking.
  • May manage department timecards.
  • May manage department website.
• Other duties as assigned.

Required Qualifications:

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description
• 2 to 5 years in administrative support or secretarial experience
• 2 to 5 years in Microsoft Office functions and computer technology

Preferred Qualifications:

• High school diploma or GED
• Associate's or Vocational degree in related field
• 2 to 5 years in electronic medical record experience

Physical Demands:

• Light Work:
• Lifting weight up to 20 lbs. occasionally, up to 10 lbs. frequently

Pay Range:

Pay Range: $22.04 to $30.01 per hour. The pay described reflects the base hiring pay range. Your starting rate would depend on a variety of factors including, but not limited to, your experience, education, and the union agreement (if applicable). Shift, weekend and/or other differentials may be available to increase your pay rate for certain shifts or work.

Benefit Summary:

Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That's why we devote extraordinary resources to help you grow and thrive - not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well-being - mind, body, spirit and community - of you and your family members.

Allina Health is all in on your well-being. Because well-being means something different to everyone, our award-winning program provides you with the resources you need to help you navigate your personal journey. This includes well-being dollars, dedicated well-being navigators, and many programs, activities, articles, videos, personal coaching and tools to support you on your journey.

We are focused on creating an inclusive workplace so everyone can see themselves as part of our care team. Our care teams are as diverse as the communities we serve and proud to be contributing to the mission of a leading health care organization. Our pioneering approach to well-being helps every member of our care team feel a deep sense of connection and joy in their work.

Benefits include:

• Medical/Dental
• PTO/Time Away
• Retirement Savings Plans
• Life Insurance
• Short-term/Long-term Disability
• Voluntary Benefits (vision, legal, critical illness)
• Tuition Reimbursement or Continuing Medical Education as applicable
• Student Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness Program
• Allina Health is a 501(c)(3) eligible employer

*Benefit eligibility/offerings are determined by FTE and if you are represented by a union.