Administrative Assistant

Insight Global; Conshohocken (Montgomery County); On-site; Full time

Job summary

A leading company in the Philadelphia area is seeking an Administrative Office Manager. The role requires over 4 years of experience in office management and administrative support. Responsibilities include managing office operations, coordinating with vendors, and providing HR support. Ideal candidates are organized, proactive, and have excellent communication skills. This full-time position offers a competitive hourly wage and benefits.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401k with Employer Matching

Paid Sick Leave

Paid Time Off

Qualifications

• Minimum of an Associate degree with over 4 years of relevant experience.
• Proactive, responsible, and effective in fast-paced environments.

Responsibilities

• Assist with administrative and clerical tasks.
• Manage office operations and coordinate with vendors.
• Provide HR support, including onboarding new employees.

Skills

Communication

Organization

Problem Solving

Education

Associate Degree

Bachelor's Degree

Tools

Microsoft Office

HRIS

CRM

Job description

Join the team of one of the fastest growing companies in the Philadelphia, PA area! A client of Insight Global is seeking a dedicated Administrative Office Manager with over 4 years of experience in administrative or office management support. The ideal candidate must be capable of managing the following responsibilities:

1. Assist with administrative and clerical tasks, including handling incoming calls, correspondence, mail distribution, and data entry support.
2. Manage office operations by implementing office systems, planning layouts, and procuring equipment. Oversee equipment operation and troubleshoot issues with vendors and IT.
3. Support management with office-related matters, including planning for future office relocations.
4. Coordinate with vendors such as IT providers and property management on office-related issues.
5. Manage office supply orders and inventory.
6. Track vendor information and contract renewals.
7. Assist with travel arrangements and coordination for staff and management.
8. Provide HR support, including onboarding new employees and scheduling interviews.
9. Support ongoing workflow efficiency through various operational and administrative tasks.

Knowledge, Skills & Abilities:

1. Minimum of an Associate degree with over 4 years of relevant experience; Bachelor’s degree is a plus.
2. Proactive, responsible, solutions-oriented, and effective in fast-paced environments.
3. Highly organized, energetic, punctual, and detail-oriented.
4. Positive attitude with strong work ethic and excellent communication skills.
5. Ability to work independently and collaboratively across all organizational levels.
6. Capable of managing high-volume, urgent tasks with high-quality results.
7. Proficient in Microsoft Office; HRIS and CRM experience (HubSpot) are advantageous.

Compensation & Benefits:

$20-25/hr, with benefits including medical, dental, vision insurance, HSA, FSA, DCFSA, 401k with employer matching, paid sick leave, and other paid time off.

Additional Details:

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative
• Industry: Staffing and Recruiting