Administrative Assistant

EMCOR Group, Inc.; Columbus (OH); Hybrid; USD 35,000 - 45,000; Full time

Job summary

DeBra-Kuempel, a Columbus-based contractor, seeks an Administrative Assistant to provide comprehensive admin and billing support to a Project Manager. You will communicate with customers and internal teams, manage documents, and help keep projects on schedule.

The role requires strong multitasking, punctuality, and the ability to work independently in a fast-paced office environment. Experience in construction or mechanical contracting is a plus.

Qualifications

• 3+ years of administrative support experience.
• Accounting experience preferred (2+ years).
• Knowledge of AIA forms, certified payroll, prevailing wage, and state/federal forms preferred.
• Experience in a mechanical contracting firm is a plus.
• Proficiency in MS Office suite and the ability to learn other software.

Responsibilities

• Support Project Manager with administrative tasks and customer communications.
• Prepare submittals for Procore, handle invoicing, and coordinate internal communications.
• Produce and maintain letters, invoices, spreadsheets, and reports.

Skills

Communication

Interpersonal skills

Microsoft Office

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

About Us

We are a mechanical, electrical, and plumbing (MEP); building automation; and industrial piping contractor. Our team offers a variety of MEP and process piping services, including design-build engineering for new construction and renovation, installation and specialty construction, maintenance, and air balancing, start-up, and energy efficiency services.

Job Summary

DeBra-Kuempel is seeking to fill an Administrative Assistant position. This position will be responsible for providing strong administrative support and billing support to a Project Manager, as well as efficiently communicating with and supporting the needs of our customers. The right person will have a strong ability to multi-task, organize, be punctual and dependable, and perform independently as needed.

Essential Duties & Responsibilities

• Work with Project Manager(s) and other team members to provide quality and timely service, correspondence, and other needs to our customers and corporate office, as required.
• PreparingSubmittals for upload into Procore, invoicing, and effectual communication within the organization to the proper team members involved.
• Provide quality administrative support, including producing and maintaining all letters, invoicing, spreadsheets, reports and other support as needed.
• Performing effectively and confidently, occasionally without supervision.
• Other duties as assigned

Qualifications

• High school diploma or equivalent.
• Minimum 3 years of administrative support experience.
• Minimum 2 years accounting experience preferred.
• Knowledge/experience within a mechanical contracting firm preferred
• Knowledge of AIA forms, certified payroll, prevailing wage, State and Federal forms preferred.
• Excellent proficiency in Word, Excel, PowerPoint, and other Microsoft Office software applications.
• The ability and willingness to learn other software applications as required.
• Strong communication and interpersonal skills, and able to interact with all levels of the organization with a positive, engaging, proactive and team-based style.
• Excellent written and verbal communication skills, team player attitude and professional appearance are a must.

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Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear, move within the office to retrieve files, and meet with employees in their offices or conference room.

The employee must be able to work at a computer (reading and keying) for extended periods of time. This role may require communicating verbally and in writing one on one, in small groups, as well as presenting to larger groups of employees. Employees may be required to travel for job related business.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The employee may expect to work in typical office environment.

Benefits

DeBra-Kuempel offers a competitive benefits package to non-union employees, including health benefits, paid time off, 401(k), tuition reimbursement, an employee assistance program, company discounts, and more. Employees covered by a collective bargaining agreement will receive benefits as negotiated within their specific CBA and may be eligible to participate in our voluntary supplemental union benefits program.

Equal Opportunity Employer

As a leading provider of mechanicaland electrical construction, facilities services, and energy infrastructure,we offer employess a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and sucess. Equal Oppurtunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affluent Action Policy.