Administrative Assistant

SmartRecruiters, Inc.; Columbus (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

Turner & Townsend in Columbus, OH is seeking an Administrative Assistant to provide essential support to office leadership and teams, enabling efficient operations. You will schedule meetings, take minutes, prepare and distribute documents, process invoices, manage travel and expenses, and help maintain file controls and vendor relations.

The ideal candidate is organized, proactive, discreet with confidential information, and capable of multi-tasking in a fast-paced environment while delivering

Qualifications

• 5+ years of experience in an administrative support role.
• Experience supporting senior management.
• Bachelor’s Degree or equivalent preferred.
• Proficient with Microsoft Office and Google Workspace.
• Excellent organizational skills and attention to detail.

Responsibilities

• Support meetings by booking rooms, preparing documents, and distributing action items.
• Take minutes and follow up on action items.
• Coordinate agendas and distribute documents.
• Process invoices and purchase orders.
• Manage office operations and supplies; assist with travel and expense reports.
• Provide IT and facilities team support.

Skills

Communication skills

MS Office

Google Workspace

Organizational skills

Education

Bachelor’s Degree or equivalent experience

Tools

Microsoft Office

Google Workspace

Job description

Turner & Townsend is a global professional services company with over22,000 peoplein more than 60 countries.

Working with our clients across real estate, infrastructure,energyand natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects andprogrammesas we turn challenge into opportunity and complexity into success.

Our capabilities includeprogramme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estateservicesand investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premierprogramme, project and cost management offering in markets around the world.

Job Description

Turner & Townsend are hiring a motivated and personable Administrative Assistant to provide incredible support to our office leadership while having the opportunity to create an impact for yourself and our team in one of our fastest growing offices nationwide.

The ideal candidate will be reliable, self-motivated, creative, proactive, a quick learner, highly organized and able to work on their own initiative with minimum supervision. Familiarity working in a dynamic and demanding environment is necessary. Furthermore, excellent communication, coordination skills and ability to deal confidentially with information are important.

Job Description:

Support with meetings (book boardroom rooms, prepare and distribute documents, action items) for various internal meetings.

Take minutes/action items in meetings.

Follow up with Management/Team on developing Agendas and distributing/preparing documents.

Raising invoices and purchase orders.

Supporting with document control – Quality Assurance & Quality Control.

Analyze and organize office operations and procedures such as, personnel, information management, filing systems, requisition of supplies, and other clerical services.

Maximize office productivity through proficient use of appropriate software applications. Coordinate travel and complete expense reports.

Maintain contact with customers and outside vendors.

Provides new hires with welcome package, tour of the facility, keys, and introduction to all team members.

Maintains office equipment and ensures all products are in working order.

Order and maintain supplies.

Plan and organize Happy Hours, Team Building events, Summer and Holiday parties.

Coordinate Lunch and Learns, Birthday/Anniversary lunches.

Coordinate and arrange office meetings, prepare agendas, reserve, and prepare facilities. Provide support to IT Team.

Provide support to Facilities Team.

Provide accounting support with monthly invoicing.

Manage schedules, calendars, and appointments.

Handle mail and shipping.

Qualifications

Excellent written and verbal communication skills.

Experience in business administrative settings and meetings with Senior Management present. Well-mannered and professional and Team Player.

Minimum 5 years of experience in an administrative support role.

A minimum of three years of experience in a related position supporting team of professionals is

required. Accounting background is a plus.

Proficient with Microsoft Office and Google Workspace software.

Construction experience is advantageous.

Bachelor’s Degree or equivalent experience is preferred.

Excellent organizational skills and attention to detail.

Proactive behavior, showing initiative and being action oriented.

Ability to multi-task, prioritize and work efficiently.

Ability to work independently, self-starter, energetic.

Ability to perform at high levels in a fast paced, ever-changing work environment. Must be able to shift gears easily and feel comfortable wearing multiple hats.

Additional Information

*On-site presence and requirements may change depending on our client's needs*

Turner & Townsend is an Aff

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property ofTurner & Townsend and arenot subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team,to submit candidates for review.

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