Administrative Assistant

University of Missouri-Columbia; Columbia Township (MO); On-site; USD 34,000 - 41,000; Full time

Job summary

University of Missouri-Columbia's MURR is seeking an Administrative Assistant to support the Associate Director of Research and Education, acting as a strategic liaison between stakeholders and the Research and Education program.

The role requires strong organization, discretion, and communication, with regular onsite work, calendar and meeting coordination, and verified experience in executive support.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• At least 3 years of relevant administrative experience.
• Strong organizational, communication, and problem-solving skills.

Responsibilities

• Prepare materials and reports for Senior Leadership.
• Edit documents for the Associate Director of Research and Education.
• Maintain Senior Leadership calendars and prioritize urgent matters.
• Plan onsite visits and coordinate meeting logistics.
• Manage calendars with external agencies and schedule meetings.
• Analyze correspondence and route tasks appropriately.
• Provide general administrative support including filing and document distribution.
• Maintain confidentiality and exercise good judgement.
• Foster relationships with stakeholders and collaborate with support staff.
• Available for regular onsite work.

Skills

Administrative support

Stakeholder liaison

Multi-tasking

Discretion/confidentiality

Education

Bachelor's degree or equivalent

3+ years related experience

Tools

Microsoft Office Suite

Job description

Job Description

The University of Missouri Research Reactor (MURR) is seeking an experienced Administrative Assistant for MURR's Associate Director of Research and Education. This assistant will act as a strategic liaison between stakeholders and the Research and Education program and will provide exceptional administrative support.

Hiring Department

MRR Central Svcs

Job Description

The University of Missouri Research Reactor (MURR) is seeking an experienced Administrative Assistant for MURR's Associate Director of Research and Education. This assistant will act as a strategic liaison between stakeholders and the Research and Education program and will provide exceptional administrative support.

Successful candidates will demonstrate the ability to multi-task, superb organizational abilities, strong attention to detail, discretion and confidentiality, and a positive, proactive, solutions-oriented mindset. They must be reliable individuals with exceptional communication, customer service, and organizational skills and demonstrate the following durable skills: leadership, character, collaboration, creativity, critical thinking, mindfulness, growth mindset, and fortitude. Additionally, customer service, confidentiality, integrity, and a commitment to university values must be present in their activities.

This role performs office and administrative support with an emphasis on planning, logistics and organization/coordination.

Key Responsibilities

• Conduct comprehensive research, compile data, and prepare materials and reports for review by Senior Leadership.
• Prepare and edit research and education documents and materials for review and approval by the Associate Director of Research and Education.
• Keep Senior Leadership informed about urgent matters, ensuring their schedules are up-to-date, organized, and free of conflict.
• Coordinate, plan, and schedule onsite visits.
• Coordinate and extensively manage calendars for the Associate Director of Research and Education, scheduling meetings with external agencies and overseeing all meeting logistics.
• Analyze incoming correspondence, prioritize tasks, and redirect to relevant personnel as necessary.
• Provide other administrative support as necessary such as routing paperwork, organizing and maintaining physical and digital filing systems, and ensuring timely distribution of documents to appropriate personnel.
• Apply discretion and good judgement by making independent decisions and maintaining confidentiality.
• Foster positive working relationships and liaise with internal and external stakeholders, collaborating effectively with other support staff.
• Must be available for regular and consistent onsite work.

Shift

Monday - Friday, 8:00am - 5:00pm

Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

• Experience providing administrative support for high-level leaders.
• Advanced knowledge in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication skills.

Anticipated Hiring Range

Salary Range: $25.00 - $30.00 per hour

Grade: GGS 008

University Title: Office Support Associate

Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Sponsorship Information

Employment visa sponsorship is not available for this position.

Other Information

A life-saving operation in the middle of America - University of Missouri Research Reactor (MURR) - needs you to help guide its future. MURR is expanding its critical cancer-fighting and medical isotope production.

MURR's reactor is the highest-power university research reactor in the United States, operating at 10 megawatts, 6.5 days a week and 52 weeks a year. The MURR facility enables research across many disciplines - from investigating ancient cultures and how plants respond to their environment, to analyzing industrial materials and developing radiopharmaceuticals that have lifesaving clinical applications. The MURR facility is a reliable resource for researchers, scientists, engineers, and students across the country.

Be a part of the future of fighting cancer and saving lives.

Be a part of MURR.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

Community Information

Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours’ drive from St. Louis and Kansas City, Columbia is Boone County’s largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be!

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.