Administrative Assistant

Fussball Club Cincinnati LLC ("FC Cincinnati"); Cincinnati (OH); On-site; USD 2,066,000 - 3,031,000; Part time

Benefits offered by this job

FCC welcome gifts

Tour of TQL Stadium and MHTC

Community volunteer opportunities

Discount off team store merchandise

Job shadow opportunities

Paid hourly and/or college credit

Job summary

FC Cincinnati is seeking an Associate Administrator to support the SVP of Facilities and Stadium staff. This part-time role requires 20-25 hours per week in the office, with possible evening, weekend, or holiday events at FCC home games.

You will handle mail, calendars, meeting notes, contracts, invoices, and purchasing. Collaboration with cross-functional teams is essential, and a high level of confidentiality is required.

Qualifications

• Customer service oriented with strong communication.
• Excellent written and verbal communication.
• High attention to detail and ability to multi-task.

Responsibilities

• Provide daily administrative support for the SVP of Facilities’ office duties including mail, calendar, and meeting agendas/notes.
• Assist with copying, filing, recording, and distribution of materials including contracts and invoices.
• Organize and maintain office supply inventory; serve as purchasing lead for the department.
• Oversee planning and execution of departmental staff events with other staff assistance.
• Coordinate with Finance and Accounting for expense reports, invoice approvals, and budget tracking.

Skills

Customer service

Communication skills

Attention to detail

Cross-functional collaboration

Time management

Punctuality

Tools

Microsoft Office

Zoom

Teams

Job description

Reports to: SVP of Facilities, Stadium General Manager

Job Summary

FC Cincinnati is seeking an Associate Administrator who is highly motivated, detail-oriented, and eager to learn business operations within an MLS Club and Stadium. This is a part-time position where the candidate for this role must be able to work an average of 20-25 hours per week in the office. There could be times when it is necessary to work external events and FCC home games that may fall on evenings, weekends, and holidays. This person will have the primary responsibility of assisting the SVP of Facilities and the Stadium staff with all administrative tasks and projects as required and requested.

What You’ll Do:

• Provide daily administrative support for the SVP of Facilities’ office duties which could include incoming and outgoing mail, calendar bookings, and meeting agendas and notes
• Assist with copying, filing, recording, and distribution of materials including contracts and invoices
• Organize and maintain office supply inventory as well as serve as the purchasing lead for the department
• Oversee the planning and execution of departmental staff events with other department staff assisting when needed
• Coordinate between the SVP and the Finance and Accounting team for expense reports, invoice approvals, invoice requests, and other budget tracking items
• Position requires routine face-to-face personal interaction with other club personnel; therefore, job responsibilities must be physically performed in the club offices and not in a virtual manner
• Perform various other tasks assigned by the SVP of Facilities

What You’ll Need:

• Willingness to complete responsibilities while providing superior customer service internally and externally
• Effective verbal, written, and interpersonal communication skills
• Excellent attention to detail and ability to work efficiently
• Proven ability to collaborate effectively with cross-functional teams to achieve job objectives
• Needs to be consistently prompt, punctual, and dependable
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Zoom, Teams

What You’ll Bring:

• Ability to maintain a high level of confidentiality and professional demeanor
• Strong organizational and time management skills with ability to prioritize and multi-task in a high-energy environment
• Ability to work independently as a self-starter

Why You’ll Love FCC:

• FCC welcome gifts
• Resume and profile reviews
• Tour of TQL Stadium and MHTC
• Community volunteer opportunities
• Discount off team store merchandise
• Job shadow opportunities
• Paid hourly and/or college credit opportunities

About FCC

Founded in 2015, FC Cincinnati is a Major League Soccer team based in Cincinnati, Ohio. After achieving significant growth and success in the United Soccer League, the team joined MLS in 2019. FCC won the 2023 Supporters’ Shield – the annual award given to the team with the most points in the regular season – and clinched a spot in the 2023 MLS Playoffs for the second straight year. With a diverse ownership group with strong ties to Cincinnati, the club strives to unite the community both on and off the pitch through FCC Foundation, and its dedication to improving the lives of children through soccer and those in the West End Community. FC Cincinnati are committed to ongoing growth and recognizing the vital importance of company culture.The club’s DNA code, created by the staff for the staff, is actively implemented every day. FCC have been recognized locally and nationally as one of Sports Business Journal’s Best Places to Work in Sports 2023, named to the Honor List as one of “75 Great Sports Companies to Call Home.”; on the Business Courier’s Fast 55 as one of Greater Cincinnati’s fastest growing private companies; and named to The Enquirer’s Top Workplaces 2024.

FC Cincinnati is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.