Administrative Assistant

Intertek; Cincinnati (OH); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) with company match

Paid time off (PTO)

Tuition reimbursement

Job summary

Intertek is seeking an Administrative Assistant to join the Cincinnati, OH team. The role focuses on completing administrative tasks, scheduling/disptaching field staff, and supporting the Professional Services Industries group in the A/E/C sector.

You will use Microsoft Office daily, handle client calls, prepare invoices, and assist with procedures while maintaining accuracy in a fast-paced office environment. A 1-year admin experience and a HS diploma are preferred.

Qualifications

• High School Diploma or GED equivalent.
• 1 year experience as an administrative assistant.
• Experience is Microsoft Word and Excel.
• Ability to type quickly and accurately.
• Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames.
• Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities.
• Ability to analyze and solve problems.

Responsibilities

• Answer and direct client calls to appropriate staff.
• Research a wide variety of information requests to determine next steps.
• May assist with developing, updating, and/or reviewing local operating procedures and/or work instructions.
• Understand and use effective research methodologies to identify and qualify potential clients.
• Monitor and maintain information on research made and possible leads and communicates to Operations Management.
• Prepare invoices, follow up with clients and conduct accounts receivable.

Skills

Strong typing

Organizational skills

Independent work

Problem solving

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

MS Outlook

Job description

Administrative Assistant - Cincinnati, OH

Intertek, a leading provider of quality and safety solutions to many of the world’s top-recognized brands and companies, is actively seeking an Administrative Assistantto join our Professional Services Industries, Inc. (Intertek-PSI) team inCincinnati, OH. This is a fantastic opportunity to grow a versatile career in the architectural, engineering, and construction (A/E/C) industry.

Professional Service Industries, Inc. (Intertek-PSI) is a leading US based provider of construction assurance, testing and inspection in civil and commercial construction. Our broad service offering includes construction materials testing, geotechnical services, environmental engineering, industrial hygiene, and specialty testing.

What are we looking for?

The Administrative Assistantis responsible for completing administrative tasks by utilizing Microsoft Office software, performing various general office duties and scheduling / dispatching field staff.

Salary & Benefits Information

In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more.

What you’ll do:

• Answer and direct client calls to appropriate staff
• Research a wide variety of information requests to determine next steps
• May assist with developing, updating, and/or reviewing local operating procedures and/or work instructions
• Understand and use effective research methodologies to identify and qualify potential clients
• Monitor and maintain information on research made and possible leads and communicates to Operations Management
• Prepare invoices, follow up with clients and conduct accounts receivable

This position outline is a general guideline and does not represent all encompassing details. The position assumes that the incumbent has both the mental and physical requirements to carry out the above defined duties.

Minimum Requirements & Qualifications:

• High School Diploma or GED equivalent
• 1 year experience as an administrative assistant
• Experience is Microsoft Word and Excel
• Ability to type quickly and accurately
• Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames
• Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
• Ability to analyze and solve problems

Preferred Requirements & Qualifications:

• Experience as an administrative assistant in the Construction Materials Testing Industry, Construction industry or Concrete industry

Intertek: Total Quality. Assured.

Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers’ expectations, while engaging with our employees to be 10X in their performance and professional growth.

Intertek is a drug-free workplace. For certain safety-sensitive roles, a pre-employment drug screen will be required. Based on local law and legislation, marijuana may be included in that screening.

We Value Diversity

Intertek’s network of phenomenal peopleare our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email [e-mail] or call 1-877-694-8543 (option #5) to speak with a member of the HR Department.