Administrative Assistant

Quarterra Group; Charlotte (NC); On-site; USD 46,356 - 49,662; Full time

Benefits offered by this job

Medical Coverage

Dental Coverage

Vision Coverage

401k Retirement Plan

Paid Time Off

Life Insurance

Long-term Disability Insurance

Job summary

An established industry player is seeking an Administrative Assistant to provide comprehensive corporate support. This role involves managing day-to-day tasks, assisting executives with their schedules, and ensuring smooth office operations. You'll be the backbone of the office, coordinating meetings, handling correspondence, and maintaining organization. This position offers a competitive hourly wage and a robust benefits package, including medical, dental, and 401k plans. If you're detail-oriented and thrive in a dynamic environment, this is an exciting opportunity to contribute to a growing company committed to diversity and inclusion.

Qualifications

• Experience in administrative support in a corporate office environment.
• Must be detail-oriented with excellent organizational skills.

Responsibilities

• Provide corporate and office support while managing day-to-day administrative tasks.
• Assist key executives in prioritizing emails, calls, and travel arrangements.

Skills

Organizational Skills

Communication Skills

Microsoft Office Suite

Detail-oriented

Interpersonal Skills

Education

High School Diploma or GED

Tools

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Microsoft Teams

Job description

Posted Tuesday, March 18, 2025 at 5:00 AM

Our Company:

Quarterra Group, Inc., a wholly-owned subsidiary of Lennar Corporation (NYSE:LEN and LEN.B) is a multi-strategy, real estate focused, alternative asset management company comprised of two rapidly growing verticals: Multifamily and Single-Family Rental. Launched in 2011, Quarterra Multifamily, previously known as LMC, is among the nation’s most active developers, builders, and managers and has been on the National Multi-Housing Council’s (NMHC) annual Top 50 list for eight consecutive years. Quarterra Single-Family Rental launched in 2020 to provide individuals, couples, and families who prefer to rent over home ownership the opportunity to live in exceptional neighborhoods with great amenities. For additional information, please visit Quarterra.com.

Summary of Position:

The Administrative Assistant will be responsible for providing corporate and office support while managing day-to-day administrative tasks. The Administrative Assistant will assist key executives in prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements.

Principal Duties and Responsibilities:

• Ensure the execution of projects by observing overall goals and maintaining systems and processes.
• Assist in setting up new vendors in the accounts payable system.
• Provide administrative support in tracking and coding legal matters and related invoices.
• Assist in the administration of collecting and processing checks received by mail.
• Prepare business letters, memorandums, and other correspondence using Microsoft Office.
• Prepare and process timely expense reports for two to three executives.
• Answer and screen phone calls and take detailed messages.
• Greet visitors and set up and clean up for business meetings.
• Coordinate meetings, appointments, and business travel arrangements.
• Proactive management of calendars, schedules, and appointments, prioritizing current tasks and anticipating future needs.
• Develop efficient processes for office management, including supply ordering and maintaining office organization.
• Ensure the office space is tidy, well organized, and well-kept at all times.
• Assign, collect, and track building access cards.
• Operate and troubleshoot standard office equipment.
• Manage meeting materials and mailings.
• Order food and gifts as requested.
• Assist with special projects and cross train as necessary.

General Overview of Compensation & Benefits:

• We reasonably expect the base compensation offered for this position to range from $33.65 - $36.05 per hour, subject to adjustment based on business-related factors such as employee qualifications, geographic pay differentials (e.g., cost of labor/living, etc.), and operational considerations.
• This position will be eligible for company benefits in accordance with Company policy. We offer a competitive total rewards package including medical, dental and vision coverage along with a broad range of supplemental benefits including 401k Retirement Plan, prepaid legal assistance, and more. We also offer paid time off for vacation, sickness, holiday, and bereavement. We are pleased to be able to provide 100% company paid life insurance and long-term disability insurance. This information is intended to be a general overview and may be modified by the Company due to business-related factors.

Education and Experience Requirements:

• High School Diploma or GED required.
• Must have experience with administrative support in a corporate office environment.
• Professional appearance and demeanor.
• Advanced Microsoft applications experience (Outlook, Excel, PowerPoint, Word, Teams).
• Detail-oriented with the ability to manage multiple tasks with competing deadlines.
• Excellent organizational, interpersonal, quantitative, writing and communication skills.
• Professional demeanor in greeting visitors and representing the company.

Additional Requirements:

• Must be a notary public, or willing to obtain notary certification. If not already a notary, the company will sponsor the individual in becoming a notary.

Physical Requirements:

This is primarily a sedentary office position which requires the Administrative Assistant to have the ability to operate computer equipment, speak, hear, bend, stoop, reach, lift, and move and carry up to 25 lbs. Finger dexterity is necessary.

This description outlines the basic responsibilities and requirements for the position noted. This is not a comprehensive listing of all job duties of the associate. Duties, responsibilities, and activities may change at any time with or without notice.

Quarterra Group is an Equal Opportunity Employer that prides itself on diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, pregnancy or related condition, protected status, or any other status prohibited by applicable national, federal, state or local law. Quarterra Group believes diversity and inclusion among our Associates is critical to our success and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.