Administrative Assistant

The Haskell Company; Charlotte (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

The Haskell Company in Charlotte, NC is seeking an organized administrative professional to support daily operations and cross-team collaboration. You will manage calendars, prepare reports, and coordinate meetings and travel logistics to keep projects on track.

A high school diploma is required, with some college or business certification preferred. Proficiency in Microsoft Office and strong written and verbal communication are essential for confidential, accurate support across departments.

Qualifications

• Good organizational skills; attention to detail.
• Keep confidential information.
• Communicate effectively verbally and in print.
• Provide, as well as carry out, detailed verbal and written instructions independently.
• Collaborate with others to accomplish organizational goals; identify and resolve problems.
• Use logical or rational thinking to solve problems; make decisions based on personal judgment.
• Perform mathematical calculations (fractions, decimals, percentages, statistical) as needed.
• Demonstrate competency in Microsoft Word, including PowerPoint; Prolog if applicable.
• Ability to understand and execute the company vision and values of Team, Excellence, Service and Trust

Responsibilities

• Prioritizes daily tasks and manages workflow to ensure deadlines are met; provides consistent coordination and follow - through on assignments.
• Prepares, edits, and formats documents, reports, and spreadsheets using current business software and collaboration tools.
• Serves as a point of contact for internal and external stakeholders; responds to routine inquiries and routes requests appropriately.
• Schedules meetings, manages calendars, and coordinates logistics as directed by the supervisor.
• Supports team meetings and events by coordinating schedules, preparing agendas and materials, and arranging necessary resources.
• Maintains digital and physical files, office supplies, and department equipment.
• Develops presentations and visual materials using current presentation software and collaboration platforms.
• Drafts and responds to correspondence independently; tracks and follows up on delegated tasks and action items.
• Conducts research, compiles data, and prepares summary reports to support decision - making.
• Handles sensitive and confidential information with discretion and professionalism.
• Prepares and processes expense reports.
• Coordinates travel arrangements, including itineraries and related documentation.
• Manages meeting logistics, including conference room scheduling, virtual meeting setup, and technology support.
• Assists with timekeeping and administrative reporting processes.

Skills

Organization

Attention to detail

Microsoft Office

Communication

Time management

Problem solving

Data handling

Education

High school diploma

Some college or business certification

Tools

Microsoft Office

Job description

At Haskell, you're not just joining a company-you're joining a nationally recognized Top Workplace where diverse perspectives and inclusive thinking drive stronger outcomes. Whether you're starting out, growing your expertise, or leading the way, you'll find a culture grounded in trust, driven by excellence, and built to support your goals. Here, you'll have the opportunity, flexibility, and sense of belonging to grow your career your way-while making a real impact.

Job Responsibilities

• Prioritizes daily tasks and manages workflow to ensure deadlines are met; provides consistent coordination and follow - through on assignments.
• Prepares, edits, and formats documents, reports, and spreadsheets using current business software and collaboration tools.
• Serves as a point of contact for internal and external stakeholders; responds to routine inquiries and routes requests appropriately.
• Schedules meetings, manages calendars, and coordinates logistics as directed by the supervisor.
• Supports team meetings and events by coordinating schedules, preparing agendas and materials, and arranging necessary resources.
• Maintains digital and physical files, office supplies, and department equipment.
• Develops presentations and visual materials using current presentation software and collaboration platforms.
• Drafts and responds to correspondence independently; tracks and follows up on delegated tasks and action items.
• Conducts research, compiles data, and prepares summary reports to support decision - making.
• Handles sensitive and confidential information with discretion and professionalism.
• Prepares and processes expense reports.
• Coordinates travel arrangements, including itineraries and related documentation.
• Manages meeting logistics, including conference room scheduling, virtual meeting setup, and technology support.
• Assists with timekeeping and administrative reporting processes.

Education/Experience

• High school diploma required; some college or applicable business certification preferred.

Specific Knowledge, Skills, License, Certifications Etc.

• Good organizational skills; attention to detail.
• Keep confidential information.
• Good in Microsoft Office (Excel, Word, PowerPoint)
• Communicate effectively verbally and in print.
• Provide, as well as carry out, detailed verbal and written instructions independently.
• Collaborate with others to accomplish organizational goals; identify and resolve problems.
• Use logical or rational thinking to solve problems; make decisions based on personal judgment.
• Perform mathematical calculations (fractions, decimals, percentages, statistical) as needed.
• Demonstrate competency in Microsoft Word, including PowerPoint; Prolog if applicable.
• Ability to understand and execute the company vision and values of Team, Excellence, Service and Trust

Environmental Factors and/or Physical Requirements

While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk and hear.

Haskell will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008. The job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.

Haskell is an Equal Opportunity Employer (Females/Minorities/Protected Veterans/Individuals with Disabilities) and Drug-Free Workplace.