Administrative Assistant

Brown & Brown; Charleston (SC); On-site; USD 38,000 - 44,000; Full time

Job summary

Brown & Brown in Charleston, SC is seeking an organized, proactive Administrative Assistant to support a busy, collaborative office. You will be the welcoming first point of contact and partner with the Profit Center Leader and Personal Lines Leader to coordinate correspondence, meetings, travel, and day-to-day administrative tasks.

In this role you will handle reception, calendar updates, expense tracking, and coordination of events and vendor requests, while maintaining a professional front

Qualifications

• Excellent organizational and time management skills.
• Ability to multitask.
• Proficient in Office365 applications.
• Ability to work effectively with minimal supervision.

Responsibilities

• Assist Profit Center Leader and support office operations.
• Greet customers and manage complex phone systems.
• Arrange travel, calendar updates, mail, and calls.
• Support sales meetings and team events.
• Serve as point of contact among managers, teammates, and external partners.
• Coordinate building maintenance and vendor service requests.
• Track and submit business expenses for leaders.
• Plan events.
• Sort mail and digitize via front-end scanning.
• Distribute faxes and prepare outgoing mail.
• Assist remote teammates with printing and mailing.
• Maintain reception area neatly and professionally.

Skills

Org & Time Mgmt

Multitasking

Office365

Independent Work

Tools

MS Office (Office 365)

Job description

Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers.

We’re looking for an organized, proactive, and personable Administrative Assistant who enjoys being at the center of supporting a busy and collaborative office. In this role, you’ll serve as a welcoming first point of contact while partnering closely with the Profit Center Leader and Personal Lines Leader to coordinate correspondence, onsite events and meetings, schedules, and other day-to-day administrative needs.

How You Will Contribute

• Assistant to Profit Center Leader and support office operations.
• Reception duties such as greeting customers and other guests upon arrival to the office and managing complex phone systems.
• Assist with travel arrangements, appointments, calendar updates, incoming mail, phone calls, etc.
• Work closely with the sales team, assist with preparation of monthly sales meeting presentation, and leader and team meeting.
• Act as the point of contact among managers, teammates, and other external partners.
• Coordinate building maintenance requests, vendor service requests, and manage office supply orders.
• Track and submit business expenses incurred by the PCL & TL’s.
• Event Planning.
• Track & Decorate for Birthdays & Anniversaries
• Sort and distribute mail. Front-end scanning to digital filing system and creating the corresponding tasks. Redeliver returned mail.
• Distribute incoming faxes; send faxes as requested.
• Prepare general outgoing mail. Assist remote teammates with printing and preparing correspondence for mailing.
• Maintain Reception area in an organized and professional manner.

Skills And Experiences To Be Successful

• Excellent organizational and time management skills
• Ability to multitask
• Proficient in Office365 applications
• Ability to work effectively with minimal supervision

We go beyond standard benefits, focusing on the total well-being of our teammates, including:

• Health Benefits: Medical/Rx, Dental, Vision, Life Insurance, Disability Insurance
• Financial Benefits: ESPP; 401k; Student Loan Assistance; Tuition Reimbursement
• Mental Health & Wellness: Free Mental Health & Enhanced Advocacy Services
• Beyond Benefits: Paid Time Off, Holidays, Preferred Partner Discounts and more.

Not reflective of all benefits. Enrollment waiting periods or eligibility criteria may apply to certain benefits. Benefit details and offerings may vary for subsidiary entities or in specific geographic locations.

Brown & Brown does not accept unsolicited resumes from external recruiters, recruitment vendors or employment agencies ("Recruiting Vendors"). Recruiting Vendors must have a valid written agreement and received prior written authorization from an authorized Brown & Brown representative before submitting candidates for any publicly posted role. Any unsolicited resumes submitted to Brown & Brown or its employees become the property of Brown & Brown, and no fees will be paid for such submissions. Additional information regarding this policy can be found on our careers page.

The Power To Be Yourself

As an Equal Opportunity Employer, we are committed to fostering an inclusive environment comprised of people from all backgrounds, with a variety of experiences and perspectives, guided by our Diversity, Inclusion & Belonging (DIB) motto, “The Power to Be Yourself”.