Administrative Assistant

JLM Strategic Talent Partners; Chandler (AZ); On-site; USD 40,000 - 50,000; Full time

Job summary

A senior living community in Chandler, Arizona seeks an Activities Assistant to enhance resident life through diverse and engaging programs. This role involves developing activities, managing volunteers, and ensuring compliance with quality standards. The ideal candidate will have a relevant degree and experience in recreation management, alongside strong leadership and communication skills. The position requires flexibility in scheduling and offers an opportunity to make a significant impact in the lives of residents.

Qualifications

• 3-5 years of experience in a relevant field preferred.
• 2+ years supervisory experience including hiring and performance management.
• Strong communication and presentation skills.

Responsibilities

• Develop and deliver engaging resident centered activities.
• Supervise staff and volunteers for activities.
• Maintain compliance with regulations and quality standards.

Skills

Leadership

Communication

Team Management

Event Planning

Volunteer Coordination

Financial Management

Education

College degree in Recreation or related field

Certified Activity Professional

Tools

Microsoft Office

Job description

JOB OVERVIEW

The Activities Assistant is responsible for assisting with the day-to-day delivery of resident centered activities and programs for the Sunrise Senior Living Community while meeting and/or exceeding Sunrise quality standards. The Activities Assistant will assist in the development and leading of the community’s engaging resident centered activities and volunteer programs and services for the community.

RESPONSIBILITIES & QUALIFICATIONS

Essential Duties

As a part of the Sunrise team, supporting our Mission, Principles of Service and Core Values is a fundamental part of this job. Our foundational belief is the sacred value of human life. The unique responsibilities for this role include but are not limited to the essential functions listed as follows:

Activities Program

• Provide overall leadership and maintain a balanced resident centered activity program for the whole Sunrise community according to the Activity Program Guidelines and Programming Guide(s).
• Plan and evaluate Spiritual, Educational, Intellectual, Cognitive, Social, Wellness, and Recreational activities.
• Lead and motivate team members and volunteers for social events and various activities.
• Recruit entertainers and schedule special events.
• Coordinate outings and manage outing schedules with drivers.
• Ensure compliance with Federal, State/Province and Local regulations and Sunrise guidelines.
• Develop and distribute monthly calendars and newsletters.
• Develop daily displays for activities and maintain resident communication centers.

Volunteer & Community Focus

• Build and maintain a volunteer base from local businesses and schools.
• Manage volunteer orientation and training.
• Implement a volunteer recognition program.
• Encourage family and community participation in activities.

Financial Management

• Prepare and manage the activity budget.
• Process and submit monthly expenses and financial data in a timely manner.
• Coordinate with other teams to achieve cost efficiencies.

Quality Assurance and Regulatory Compliance

• Ensure compliance with all regulations and Sunrise standards.
• Strive for excellent service as measured by internal audits (QSR).
• Collaborate on Risk Management programs and policies.

Resident Focus

• Review the Daily Log for updates on resident well-being.
• Conduct resident interviews and design individualized activity plans.
• Schedule and lead monthly Resident Council meetings.

Training, Leadership, and Team Member Development

• Recruit, train, coach, and manage performance of team members.
• Ensure team compliance with training and development programs.
• Lead staffing and payroll reviews to maintain operational and budgetary goals.
• Conduct performance appraisals and team meetings.

Core Competencies

• Adaptability
• Building Customer Loyalty
• Building Strategic Working Relationships
• Building a Successful Team
• Building Trust
• Coaching for Success
• Communication
• Decision Making
• Driving for Results
• Facilitating Change
• Leading through Vision and Values
• Managing Conflict
• Planning and Organizing
• Presentation and Training Delivery
• Quality Orientation
• Stress Tolerance
• Technical / Professional Knowledge

Experience and Qualifications

• College degree in Recreation, Therapeutic Recreation, Education, Gerontology, Social Work or related field; or equivalent experience.
• Certified Activity Professional with 3-5 years of experience preferred.
• 2+ years supervisory experience including hiring, coaching, and performance management.
• Strong written and verbal communication and presentation skills.
• Proficient in Microsoft Office and Sunrise systems.
• Ability to work evenings, weekends, and a flexible schedule as needed.
• Valid driver’s license may be required if operating a Sunrise vehicle.