Administrative Assistant

EMCOR Group; Casper (WY); Hybrid; USD 25,000 - 39,000; Part time

Benefits offered by this job

Health

Dental

Vision

401(k)

Roth 401(k)

Short-Term Disability

Long-Term Disability

Teledoc

Employee Assistance Program

College Coaching

HSA or FSA

Dependent Care

PTO

Sick Pay (Coming in 2027)

Job summary

EMCOR Group in Casper, WY seeks an organized Field Ticket & Operations Support professional to oversee daily field ticket review and payroll timekeeping processes. You will ensure accuracy, timely documentation, and compliance across field staff and payroll teams in a part-time role with potential full-time growth.

Initial training is part-time, expanding to 40 hours per week with a firm start date of 1/4/27.

Qualifications

• Administrative, payroll, timekeeping, project support, or field operations experience preferred.
• Strong attention to detail with the ability to identify missing, incomplete, or incorrect information.
• Ability to maintain confidential employee, payroll, and customer information.

Responsibilities

• Oversee Daily Field Ticket (DFT) review and approval processes.
• Ensure field tickets are accurate, complete, and coded correctly.
• Ensure customer documentation requirements are met.
• Work with field employees to resolve missing or incorrect documentation.
• Monitor employee hours and time-entry compliance.
• Review and maintain hour-trackers.
• Follow up on missing time sheets and field tickets.
• Assist with payroll processing and deadline compliance.
• Ensure payroll documentation is accurate and complete.

Skills

Administrative experience

Payroll experience

Timekeeping

Field operations experience

Attention to detail

Microsoft Excel

Microsoft Outlook

Microsoft Teams

ERP systems familiarity

Tools

Microsoft Excel

Outlook

Teams

ERP systems

Job description

About Us

We are an automation and electrical integrator providing services to the oil and gas, industrial, and related industries. Our expertise covers virtually all facets of electrical contracting for the upstream oil and gas industries, including specialty expertise in new well sites and production facility electrification.

Job Summary

Field Ticket & Operations Support

• Oversee Daily Field Ticket (DFT) review and approval processes.
• Ensure field tickets are accurate, complete, and coded correctly.
• Ensure customer documentation requirements are met.
• Work with field employees to resolve missing or incorrect documentation.

Payroll & Timekeeping

• Monitor employee hours and time-entry compliance.
• Review and maintain hour-trackers.
• Follow up on missing time sheets and field tickets.
• Assist with payroll processing and deadline compliance.
• Ensure payroll documentation is accurate and complete.

Training will start as part-time with the possibility of full-time, forty (40) hours. Full-time, forty (40) hours, will go into effect on 1/4/27.

#native

Essential Duties & Responsibilities

DFT and Payroll Timekeeping

Qualifications

• Administrative, payroll, timekeeping, project support, or field operations experience preferred.
• Strong attention to detail with the ability to identify missing, incomplete, or incorrect information.
• Strong organizational and time-management skills with the ability to manage multiple deadlines.
• Proficient with Microsoft Excel, Outlook, Teams, and other Microsoft Office applications.Comfortable working with electronic timekeeping, field-ticketing, payroll, or ERP systems.Ability to accurately enter, review, and maintain employee hours, job information, cost codes, and supporting documentation.
• Ability to maintain confidential employee, payroll, and customer information.
• Strong written and verbal communication skills.
• Ability to professionally follow up with employees and supervisors regarding missing documentation or corrections.
• Ability to work independently while coordinating closely with project managers, field personnel, payroll, accounting, and administrative staff.

#native

Physical Demands

Sitting at a desk for 8 hours a day.

Work Environment

Office / Remote

Benefits

• Health
• Dental
• Vision
• Basic Life & Supplemental Life
• 401(k) & Roth 401(k)
• Short-Term and Long-Term Disability
• Teledoc
• Employee Assistance Program
• College Coaching
• HSA or FSA
• Dependent Care
• PTO (Paid Time Off)
• Sick Pay (Coming in 2027)

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Aff...

Geographic Disclosure

Will need to train for one week in Casper, WY.