Administrative Assistant

Nicholson Construction; Canonsburg (Washington County); On-site; USD 38,000 - 48,000; Full time

Job summary

Nicholson Construction is seeking an Administrative Assistant to provide clerical and safety department support from its Canonsburg, PA location. The role includes receptionist backup, document handling, meeting coordination, and processing expenses.

Responsibilities cover coding, purchase orders, shipping preparations, and vendor/supplies research. Requires 2–5 years of admin experience, MS Office proficiency, and ability to lift up to 40 pounds.

Qualifications

• High School Diploma or GED required; Associate’s degree preferred.
• First Aid/CPR certification.
• Minimum 2–5 years of administrative support experience.
• Construction or manufacturing industry experience preferred.
• Basic PC skills; MS Office, Word and Excel proficiency; ability to learn new software.
• Telephone protocol and professional office etiquette.
• Located in Canonsburg, PA; lifting up to 40 pounds may be required.
• Operates in a professional office environment.

Responsibilities

• Provides support to department manager, including receptionist backup and clerical work.
• Supports field employees in daily interactions.
• Set up and coordinate meetings and conferences.
• Maintains filing system and backs up invoices and correspondence.
• Provide coding, delivery tickets, create/manage purchase orders.
• Process expenses for staff.
• Supports ISNETWORLD and Avetta.
• Prepares shipments for UPS and Fed Ex packages.
• Research, price, and purchase supplies.

Skills

Communication

Telephone etiquette

Clerical skills

Education

High School diploma or GED

Associate’s degree preferred

Tools

MS Office

Word

Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Canonsburg, PA, US

3 days ago Requisition ID: 1072

Since 1955, Nicholson Construction Company has been setting the industry standard for performance and technical innovation in geotechnical construction. We have built our reputation by performing the highest quality work and providing the most innovative solutions on the widest range of demanding and high-profile projects. Nicholson is part of a global network of unparalleled geotechnical resources and expertise, specializing in deep foundations, earth retention, and ground treatment.

Summary:

• Safety Administrative Assistant to perform various clerical tasks related to the safety and other departments.

Responsibilities:

• Provides support to department manager. Duties include receptionist backup and clerical work.
• Supports field employees in daily interactions.
• Set up and coordinate meetings and conferences.
• Maintains extensive filing system to ensure back up of all invoices and correspondence.
• Provide coding, delivery tickets, create/manage purchase orders.
• Process expenses for staff
• Supports ISNETWORLD and Avetta
• Prepares shipments for UPS and Fed Ex packages
• Research, price, and purchase supplies

Requirements:

• High School Diploma or GED required; Associate’s degree preferred
• First Aid/CPR
• Minimum 2-5 years of experience in an administrative support role
• Construction or manufacturing industry experience preferred
• Basic PC skills, knowledge in MS office, Word, and Excel programs required
• Ability to learn and utilize new software.
• Telephone protocol
• Located in Canonsburg, PA
• Lift, carry, pull and push at least 40 pounds
• Open filing cabinets and bend or stand as necessary
• Operate in a professional office environment
• Routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Mental Requirements:

• Converse effectively using both verbal and written communication.
• Make decisions and assume accountability
• Demonstrate ability to manage stress and emotions as related to the workplace
• Identify and resolve conflict
• Assess safety and riskMedical
• Vision
• Short Term Disability
• Long Term Disability
• Accidental Death and Dismemberment
• Life Insurance
• 401(k) matching
• Safe Harbor Retirement Plan
• Employee Assistance Program
• Paid Vacation
• Maternal and Paternal Leave
• Sick days

Nicholson Construction participates in E-Verify

In an effort to foster a diverse workforce Nicholson Construction encourages applications from minorities, veterans, women and individuals with disabilities. EOE AA M/F/Vet/Disability