Administrative Assistant

Acadia Healthcare; Canonsburg (Washington County); On-site; USD 36,000 - 48,000; Full time

Job summary

Southwood Psychiatric Hospital in Canonsburg, PA, is seeking an Administrative Assistant to support the Family Based team at the Canonsburg offices, providing essential administrative support to facility management. This role requires handling confidential materials, coordinating calendars and meetings, creating spreadsheets and presentations, and ensuring timely communication by phone and email.

High school diploma required; associate’s degree preferred; candidates must be 21+ for

Qualifications

• High school diploma or equivalent required.
• Associate's degree preferred.

Responsibilities

• Support managers and employees through organization and communication.
• Attend meetings and take accurate minutes.
• Maintain calendars and schedule staff meetings.
• Prepare presentations, reports and documents as needed.
• Handle confidential and time-sensitive material.

Skills

Administrative support

Calendar management

Notes / minutes

Data entry & reporting

Email & phone communication

Confidential materials handling

Education

High school diploma or equivalent

Associate's degree

Job description

Southwood Hospital offers comprehensive programming for children and adolescents struggling with mental health disorders and any co-occurring disorders. Understanding that the emotional, behavioral, and cognitive concerns that plague children and adolescents often affect their loved ones as well, Southwood Psychiatric Hospital is proud to offer intensive, home-based crisis stabilization services through its Family Based Mental Health Services program. We are looking to fill an opportunity for a Administrative Assistant to support the Family Based team at the Canonsburg offices.

This facility is not located on public transportation. Candidates must be 21 years of age to work in patient facing roles.

Purpose Statement

Provide administrative support to facility management to ensure efficient operation of the facility.

Essential Functions

• Support managers and employees through a variety of tasks related to organization and communication.


• Responsible for confidential and time sensitive material.


• Familiar with a variety of the field's concepts, practices and procedures.


• Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.


• Attend meetings and take accurate minutes.


• May responsible for accurate and timely physician credentialing.


• May direct and lead the work of others.


• May manage and coordinate administrative programs and office activities.


• Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.


• Answer telephones and take messages or transfer calls.


• May cover the reception desk when required.


• Calendar management, schedule appointments, update calendars and arrange staff meetings

Other Functions

• Perform other functions and tasks as assigned.

Education/Experience/Skill Requirements

• High school diploma or equivalent required.


• Associate's degree preferred.

Licenses/Designations/Certifications

• Not Applicable

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal and local laws.