Administrative Assistant

Niagara Frontier Transportation Authority; Buffalo (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

The Niagara Frontier Transportation Authority is seeking an administrative specialist to support the Grants and Development Department and assist Consumer and Government Affairs as needed. Under supervision of department management, you will manage word processing, spreadsheets, grant preparation, and meeting logistics.

The role requires strong organization, proofreading, and multitasking abilities, with duties including correspondence, filing, travel arrangements, and liaison work between

Qualifications

• Associate’s degree and two years of skilled administrative work with modern word processing and spreadsheet systems.
• Must pass typing test at 40 words per minute and complete skills tests in Microsoft Excel, Word, and PowerPoint.

Responsibilities

• Performs advanced word processing and integrated spreadsheet functions.
• Supports management and administration of grants and departmental projects.

Skills

Word processing

Spreadsheet

Administrative support

Proofreading

Meeting coordination

Education

Associate degree

Tools

Excel

Word

PowerPoint

Job description

Hours: Full Time, Monday - Friday 8:00 am - 4:00 pm

Union Status:

Union Status: ILA Local 2028

WORK OBJECTIVE:

Performs administrative and support functions for the Grants and Development Department and assists the Consumer and Government Affairs Department as needed under the supervision of Department management.

WORK OBJECTIVE:

Performs administrative and support functions for the Grants and Development Department and assists the Consumer and Government Affairs Department as needed under the supervision of Department management.

ESSENTIAL FUNCTIONS:

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such duties are a logical assignment to the position.

• Performs advanced word processing and integrated spreadsheet functions.
• Performs administrative tasks for management and administration of grants and departmental projects.
• Supports department staff in the preparation of grant applications and management.
• Assists with board resolutions for grant applications, contracts, and awards.
• Drafts routine correspondence.
• Proofread reports.
• Maintains office files, reports and records.
• Makes travel and lodging arrangements.
• Assists in the arrangement of meetings.
• Performs administrative duties, screens telephone calls and office visitors.
• Attends and takes notes at meetings.
• Serves as liaison between the Department and other departments.
• Maintains accurate contact lists.
• Manages multi-piece mailings.
• Performs other duties and tasks as assigned.

ESSENTIAL FUNCTIONS:

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such duties are a logical assignment to the position.

• Performs advanced word processing and integrated spreadsheet functions.
• Performs administrative tasks for management and administration of grants and departmental projects.
• Supports department staff in the preparation of grant applications and management.
• Assists with board resolutions for grant applications, contracts, and awards.
• Drafts routine correspondence.
• Proofread reports.
• Maintains office files, reports and records.
• Makes travel and lodging arrangements.
• Assists in the arrangement of meetings.
• Performs administrative duties, screens telephone calls and office visitors.
• Attends and takes notes at meetings.
• Serves as liaison between the Department and other departments.
• Maintains accurate contact lists.
• Manages multi-piece mailings.
• Performs other duties and tasks as assigned.

KNOWLEDGE, SKILLS and ABILITIES:

Knowledge of administrative office procedures; proper grammatical usage, spelling and punctuation; filing and departmental office procedures. Ability to proofread reports; to prioritize and prepare data in a timely and efficient manner; to seek out information as needed; to meet deadlines; to operate within time constraints; to operate routine office equipment; and to perform numerous tasks simultaneously.

KNOWLEDGE, SKILLS and ABILITIES:

Knowledge of administrative office procedures; proper grammatical usage, spelling and punctuation; filing and departmental office procedures. Ability to proofread reports; to prioritize and prepare data in a timely and efficient manner; to seek out information as needed; to meet deadlines; to operate within time constraints; to operate routine office equipment; and to perform numerous tasks simultaneously.

PHYSICAL REQUIREMENTS:

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).

PHYSICAL REQUIREMENTS:

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).

ENVIRONMENTAL REQUIREMENTS:

Work is performed in usual office conditions with rare exposure to disagreeable environmental factors.

ENVIRONMENTAL REQUIREMENTS:

Work is performed in usual office conditions with rare exposure to disagreeable environmental factors.

MINIMUM QUALIFICATIONS:

An Associate’s degree and two (2) years of experience performing skilled administrative and varied office support work utilizing modern word processing equipment and spreadsheet systems, or an equivalent combination of education, training and experience. Must pass initial typing test with 40 words per minute and qualifying skills test in Microsoft Excel, Word, and PowerPoint.

MINIMUM QUALIFICATIONS:

An Associate’s degree and two (2) years of experience performing skilled administrative and varied office support work utilizing modern word processing equipment and spreadsheet systems, or an equivalent combination of education, training and experience. Must pass initial typing test with 40 words per minute and qualifying skills test in Microsoft Excel, Word, and PowerPoint.

OTHER:

The Niagara Frontier Transportation Authority is an Equal Opportunity Employer All people with disabilities are encouraged to apply.