Administrative Assistant

Signode; Bridgeview (IL); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Health

Dental

Vision

401k

Paid time off

Life insurance

Wellness perks

Job summary

Signode is seeking an Administrative Assistant to support Operations at our Bridgeview, IL facility. You will coordinate compliance, safety and administrative tasks, assisting the Operations Manager with daily activities and documentation.

The role focuses on organizing meetings, maintaining records, and driving efficient administrative processes while supporting safety and environmental programs. On-site, full-time position with comprehensive benefits.

Qualifications

• Requires high school diploma or GED.
• Proficiency in Microsoft Excel and Word; experience with Microsoft Office suite.

Responsibilities

• Coordinate and manage administrative functions to support Operations.
• Schedule and organize meetings, prepare local reports, and maintain records.
• Ensure compliance tracking for safety, environmental, and regulatory requirements.

Skills

Strong organizational skills

Excellent communication

Ability to manage multiple priorities

Detail oriented

Learning on the fly

Education

High School diploma or GED

Tools

Microsoft Excel

Microsoft Word

Microsoft Office

Job description

With over $2B in revenue, 80+ manufacturing facilities across 6 continents and over 9,000 employees worldwide, Signode is a leading manufacturer of a broad spectrum of transit packaging consumables, tools, software, and equipment that optimize end-of-line packaging operations and protect products in transit. Signode brings this extensive product portfolio together under hundreds of trusted brands to offer complete transit packaging solutions to its customers.
We produce strap, stretch and protective packaging. We also manufacture packaging tools and equipment used to apply the bulk packaging materials. These commercial packaging products are used to pack, bundle, unitize, protect, and secure goods during warehousing and transit. Our company is a pioneer in the industrial packaging sector with a long history of customer-focused innovations in materials, processes and automation technology that have revolutionized the sector.
Headquartered in Tampa, Florida, we are proud to be the Transit Packaging Division of Crown Holdings, Inc. We are excited to go to market as Signode and to share the portfolio of products, services and capabilities that make us the world’s premier end-of-line packaging company.

Job Description

Benefits

Signode offers a comprehensive benefits package to full-time employees, which includes

• health
• dental
• vision
• 401k
• paid time off
• life insurance
• wellness perks
• and more

Benefits begin the month following the hire date.

Salary

The hourly wage for this position is $28.00 and varies based on specific responsibilities and geographic location. Starting hourly rate within this range will be determined based on the candidate's experience, qualifications, and/or skillset.

Summary

The Administrative Assistant plays a critical role in supporting Operations by coordinating and managing key compliance, safety, and administrative functions that contribute to the overall success of the facility. This position assists the Operations Manager with daily activities related to employee safety and regulatory compliance, helping ensure a safe and efficient work environment.

Key responsibilities include coordinating annual hearing tests, lead testing, and fit testing programs, including scheduling, communication with service providers, maintaining employee records, and updating compliance tracking lists. The Administrative Assistant is also responsible for maintaining records related to water reclamation, IEPA requirements, waste management activities, and waste manifests to support environmental compliance efforts.

Additionally, the role administers weekly and monthly safety programs, tracks participation and completion, and helps drive the organization's safety culture through effective communication and recordkeeping. By ensuring timely compliance with safety, environmental, and regulatory requirements, the Administrative Assistant enables operational leaders to focus on production, employee development, and continuous improvement initiatives.

Essential Functions

• Schedule: Monday - Friday 7:00AM - 3:00PM or 6:30AM - 2:30PM
• Open front lobby door at 7:00AM.
• Handle a variety of communications through email, phone, MS Teams, and face to face accurately and delivered timely.
• Organize and schedule meetings and appointments.
• Assist in the preparation and generation of local reports.
• Carry out administrative duties such as filing, typing, copying, mail, etc.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; and verifying receipt of supplies. Order supplies as needed.
• Provide general support to visitors.
• Handle multiple projects.
• Handle sensitive information in a confidential manner.
• Look for and implement ways to improve administrative processes to continuously make them more efficient and effective.
• Familiar with a variety of the field's concepts, practices, and procedures.
• Responsible for the planning and coordination of onsite plant events.
• Any other duties assigned by Plant Manager.

Qualifications

Education

High School diploma or GED.

Experience

• Proficiency in Microsoft Excel and Word
• General Microsoft Office experience
• Strong organizational and communication skills
• Ability to manage multiple priorities and maintain accurate records
• Previous administrative or operations support experience (preferred)
• Experience supporting safety, compliance, or manufacturing-related programs (preferred)

Functional Success Drivers

• Approachability
• Communication (Oral & Written)
• Detail Oriented
• Learning on the fly
• Quality
• Adpatability
• Organization/Planning

Additional Information

All your information will be kept confidential according to EEO guidelines.

The Company does not sponsor for employment-based visas for this position now or in the future.

Reasonable Accommodation Statement

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities.

Signode is committed to providing equal opportunities to all qualified applicants, including providing reasonable accommodations during our recruiting process. If you need any assistance or accommodation in applying for this position, please contact us at [e-mail].

Signode participates in E-Verify and will provide the Department of Homeland Security your Form I-9 information to confirm your authorization to work in the United States.

Signode Industrial Group, LLC is an Equal Opportunity / Aff… employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.