Administrative Assistant

Insight FS; Brandon (WI); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Fully Funded Pension

401(k) Employer Match

HSA Employer Contributions

Life Insurance

Disability Insurance

Identity Protection

Job summary

Insight FS in Madison, WI, is seeking an administrative assistant to provide customer service and marketing support. You will compile invoices, manage receivables, and help maintain inventory records while assisting managers with marketing activities.

The role requires an associate’s degree in business or agriculture and at least 2 years of office experience, with opportunities to cross-train and travel as needed.

Qualifications

• Associate’s Degree in business or agriculture related field or equivalent.
• 2+ years of office related work experience.
• Demonstrates business knowledge, collaboration, communication, customer focus, decision making and skill development.

Responsibilities

• Compiles data and prepares accurate invoices for all service work and products sold in a timely manner to ensure accurate receivables.
• Reconciles inventory variances.
• Provides quality customer service to walk-in customers and on the phone.
• Assists in maintaining accurate inventory and inventory position (booking) records for all products.
• Processes payments and prepares daily deposit and balances deposit to daily sales report.
• Supports all Managers/Salespeople with marketing activities.
• May be cross-trained and substitute for other administrative positions.

Skills

Customer focus

Collaboration

Communication

Decision making

Skill development

Education

Associate’s Degree in business or agriculture

Job description

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Company: Insight FS

City: Brandon

State: WI

InsightFS is headquartered in Jefferson, Wisconsinwith 23 branches across the state and upper peninsula of Michigan. Insight FS has 430+ employees (including seasonal workers) and approximately 50,000 customers. The cooperative does business in agronomy, agri-finance, precision agriculture, nutrient management, energy, feed, grain, and turf. InsightFS is part of the GROWMARK System, an agricultural cooperative serving more than 100,000 customers across North America and Ontario, Canada.

PURPOSE AND SUMMARY STATEMENT

Responsible for providing customer service and marketing assistance to increase customer satisfaction and maintain the reputation and profitability of the organization.

ESSENTIAL JOB FUNCTIONS

Compiles data and prepares accurate invoices for all service work and products sold in a timely manner to ensure accurate receivables.

Reconciles inventory variances.

Provides quality customer service to walk‑in customers and on the phone.

Assists in maintaining accurate inventory and inventory position (booking) records for all products.

Processes payments and prepares daily deposit and balances deposit to daily sales report.

Supports all Managers/Salespeople with marketing activities.

OTHER JOB FUNCTIONS

May be required to cross‑train and substitute for other administrative positions.

Follows GROWMARK’s Code of Conduct and Corporate Compliance Program, Environmental Health and Safety, OSHA and DOT policies and procedures, as they apply.

Performs all other duties as assigned.

REQUIREMENTS

Normally requires an Associate’s Degree in a business or agriculture related field or the equivalent thereof, and 2 years or more of office related work experience.

Demonstrates essential abilities including business knowledge, collaboration, communication, customer focus, decision making and skill development.

Must have and maintain a valid driver’s license and satisfactory driving record.

May be required to work extended hours during busy season.

May be required to travel independently and overnight.

Ability and willingness to participate in required training that may include education on GROWMARK’s policies and procedures and additional training as it relates to the requirements of the position.

We are an equal opportunity/Disabled/Protected Veteran Employer. All individuals, regardless of demographic or other background, are encouraged to apply. Further, as a federal, state, and local contractor, we comply with government regulations and executive orders as applicable, including affirmative action responsibilities for qualified individuals with disability and protected veterans.

Employment is contingent on, among other things, receipt of an acceptable and job‑related background check, drug test, motor vehicle report, and/or reference check, as applicable and permissible by law.

SECURING YOUR FUTURE, ONE BENEFIT AT A TIME.

Our benefits packages aredesigned to support every aspect of our employees’ well‑being—from health plans to life insurance, robust retirement plans, and more.We provide benefits that meet their needs today while also ensuring a secure future.

Offerings may include, but are not limited to:

UNITED STATES:

• Fully Funded Pension*
• 401(k) & Employer Match
• HSA & Employer Contributions
• Life Insurance
• Disability
• Identity Protection

*The pension plan is subject to individual company participation. Those who do not participate in the pension plan enjoy a higher 401(k) employer match.

**Some benefits are subject to the hiring company.

CANADA:

• RRSP
• Life Insurance
• Disability

*Benefit eligibility may be dependent on employment type

Nearest Major Market: Madison
Job Segment: Secretary, Scientific, Administrative Assistant, Branding, Administrative, Engineering, Marketing