Administrative Assistant

Books A Million; Birmingham (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Books A Million in Birmingham, AL is seeking an energized merchandising support specialist to assist Buyers and Assistant Buyers under the VP of Merchandising. This full-time role focuses on data accuracy, vendor interaction as directed, and timely data tracking to achieve team goals.

Candidates should have a high school diploma or GED and retail experience is preferred. Strong MS Word/Excel skills and clear written communication are valued for success in this position.

Qualifications

• High School graduate or equivalent GED required.
• Prior experience in a retail environment preferred.

Responsibilities

• Maintain file maintenance system and ensure accuracy by updating data, entering new items, and deleting discontinued product to ensure accurate records are maintained.
• Provide administrative support is required to ensure efficient operation of the team.
• Answer inquiries to ensure customer requirements are met.
• Must be able to sit at a computer or desk for extended periods of time.
• Must be able to use hands/arms to operate keyboard, telephone and for repetitive motion activities.
• Must be able to lift objects up to 25 lbs. with or without assistance.
• Must be able to communicate using speech, sight, and sound with or without assistive device.
• Must be able to stand, walk, stoop or crouch while performing daily activities of the job.

Skills

Clear communication

Prioritization

MS Word & Excel

Education

HS diploma / GED

Tools

MS Word

Excel

Job description

US:AL:Birmingham | Corporate | ACTIVE FULL TIME

Posted 7 days ago | Apply before December 21, 2026

Description

Under the direction of the Vice President of Merchandising, provide general support to the Buyers, Assistant Buyers and other members of the Merchandising team. Support the Buyers and Assistant Buyers to meet or exceed set goals, work with vendors as directed and track data in a timely and accurate manner.

Roles and Responsibilities

• Maintain file maintenance system and ensure accuracy by updating data, entering new items, and deleting discontinued product to ensure accurate records are maintained.
• Provide administrative support is required to ensure efficient operation of the team.
• Answer inquiries to ensure customer requirements are met.
• Must be able to sit at a computer or desk for extended periods of time.
• Must be able to use hands/arms to operate keyboard, telephone and for repetitive motion activities.
• Must be able to lift objects up to 25 lbs. with or without assistance.
• Must be able to communicate using speech, sight, and sound with or without assistive device.
• Must be able to stand, walk, stoop or crouch while performing daily activities of the job.

Qualifications and Education Requirements

• High School graduate or equivalent GED required.
• Prior experience in a retail environment preferred.

Roles and Responsibilities

• Maintain file maintenance system and ensure accuracy by updating data, entering new items, and deleting discontinued product to ensure accurate records are maintained.
• Provide administrative support is required to ensure efficient operation of the team.
• Answer inquiries to ensure customer requirements are met.
• Must be able to sit at a computer or desk for extended periods of time.
• Must be able to use hands/arms to operate keyboard, telephone and for repetitive motion activities.
• Must be able to lift objects up to 25 lbs. with or without assistance.
• Must be able to communicate using speech, sight, and sound with or without assistive device.
• Must be able to stand, walk, stoop or crouch while performing daily activities of the job.

Qualifications and Education Requirements

• High School graduate or equivalent GED required.
• Prior experience in a retail environment preferred.

Preferred Skills

• Ability to communicate clearly both verbally and in writing.
• Proficient with multiple computer programs including MS Word and Excel.
• Ability to prioritize work to meet goals.

Physical and Environmental Requirements

• Must be able to sit at a computer or desk for extended periods of time.
• Must be able to use hands/arms to operate keyboard, telephone and for repetitive motion activities.
• Must be able to lift objects up to 25 lbs. with or without assistance.
• Must be able to communicate using speech, sight, and sound with or without assistive device.
• Must be able to stand, walk, stoop or crouch while performing daily activities of the job.