Administrative Assistant

Apex Systems; Birmingham (AL); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a detail-oriented administrative support professional to join their dynamic team. This role involves providing essential clerical support to the Revenue Accounting Leadership Team, requiring strong communication and interpersonal skills. The ideal candidate will thrive in a fast-paced environment, managing multiple priorities while fostering positive relationships with clients. With a commitment to innovation and continuous learning, this company offers a robust benefits package and opportunities for professional growth. If you're ready to make a meaningful impact in a collaborative setting, this is the perfect opportunity for you.

Benefits

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401K program

Employee stock purchase program

Health Savings Account

Employee Assistance Program

Professional development opportunities

Qualifications

• 2+ years of clerical/administrative/customer service experience.
• Excellent verbal and written communication skills are needed.

Responsibilities

• Provide administrative and clerical support to the Revenue Accounting Leadership Team.
• Manage multiple projects and priorities while maintaining positive relationships.

Skills

Professional communication

Interpersonal skills

Time management

Event planning

Multi-tasking

Invoice processing

Customer service

Education

High School Diploma or equivalent

Tools

Oracle

Advanced Excel

Maximo

MRS

Job description

We see you're coming in from Europe. Are you interested in a position with Apex Systems? Send us your information and resume or call us at our Cork office [phone].

Job#: 2072263

Job Description:

This position provides administrative and clerical support to the Revenue Accounting Leadership Team. The individual supports employees in various locations across the state. The candidate must have demonstrated professional communication and interpersonal skills, as well as the ability to manage multiple projects and priorities. Ability to work with others to build and maintain positive relationships with internal and external clients. Ability to collaborate, plan, coordinate, and execute corporate events/functions, and effectively communicate and coordinate with external resources and individuals. This position may require occasional travel.

Education

• High School Diploma or equivalent required.

Experience

• A minimum of two (2) years of clerical/administrative/customer service experience required.

Knowledge, Skills, & Abilities

• Experience in invoice processing and expense account processing.
• Familiarity with accounting software (Oracle is a plus).
• Experience in timekeeping.
• Prior work with Southern Company or a contractor for Southern Company is a plus.
• Experience in a fast-paced environment.

Other Attributes

• Excellent time management skills and interpersonal skills are a must.
• Ability to prioritize tasks, work independently and under pressure with limited supervision.
• Effectively multi-task.
• Experience planning events for large groups.
• Excellent verbal and written communication skills are needed.
• Ability & interest in learning new skills and the ability to work as a part of a collaborative team.

Software Proficiency

• Desired: Advanced Excel skills (pivot tables, reports, etc.).
• Preferred: Enterprise Solutions (Maximo, MRS, Oracle).

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.