Administrative Assistant

Native American Development Corporation; Billings (MT); On-site; USD 42,000 - 54,000; Full time

Job summary

Native American Development Corporation in Billings, MT, is seeking an Administrative Assistant to support across branches and departments. The role collaborates with staff to provide essential infrastructure support and ensure efficient office operations.

You will schedule meetings, manage logistics for events and training, handle expenses and invoices, maintain project databases, and prepare reports. Strong communication, teamwork, and a HS diploma with 2 years experience are required.

Qualifications

• High School Diploma or equivalent.
• Two years of experience in administrative support.
• Organizational and time-management skills.
• Familiarity with office equipment, Microsoft Office applications, social media and IT and office equipment.
• Knowledge of office & organizational/clinic policies and procedures.
• Strong written and oral communication.
• Ability to work in a team environment, picking up tasks as needed and without direct supervision.

Responsibilities

• Schedule meetings and send meeting reminders; take notes and relay notes to participants.
• Assist in activity, event and training logistics and coordination.
• Assist staff with expense receipts and invoices for payment.
• Maintain, update and enhance project databases.
• Assist supervising staff in submitting reports; develop and assure staff awareness of deadlines.
• Assist teams in ordering materials and supplies.
• Draft new forms and assist with employee records.
• Assist with preparing regular reports and presentations.
• Organize, store and print project documents.
• Make travel arrangements.
• Primary contact for answering phones.
• Update and ensure compliance with organizational/clinic policies and procedures.
• Provide and assist staff and partners with IT, social media, and software technical assistance.

Skills

Office administration

Microsoft Office

Communication skills

Teamwork

IT support

Social media

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Administrative Assistant supports the different branches and departments at NADC. This position will work collaboratively with other administrative support personnel to provide necessary infrastructure support throughout the company.

Essential Duties and Responsibilities and Expectations:

• Schedule meetings and send meeting reminders to assure participation. Take notes at meetings and relay notes to meeting participants.

• Assist in activity, event and training logistics and coordination.
• Assist staff with expense receipts and invoices for payment.
• Maintain, update and enhance project databases.
• Assist supervising staff in submitting reports. Develop and assure staff awareness of report/progress deadlines.
• Assist NADC and BUIHWC teams in ordering materials and supplies.
• Draft new forms as requested and assist with employee records.
• Assist team in preparing regular reports and presentations.
• Organize, store and print project documents as directed.
• Make travel arrangements.
• Primary contact for answering phones.
• Update and ensure compliance with organizational/clinic policies and procedures.
• Provide and assist staff and partners with IT, social media, and software technical assistance.

Minimum Qualifications (Experience/Education):

• High School Diploma or equivalent.
• Two year of experience in administrative support.
• Organizational and time-management skills, with ability to
• Familiarity with office equipment, Microsoft Office applications, social media and IT and office equipment.
• Knowledge of office & organizational/clinic policies and procedures
• Strong written and oral communication
• Ability to work in a team environment, picking up tasks as needed and without direct supervision.

Competencies or Knowledge, Skills and Abilities (KSA's):

• Problem-solving attitude with an eye for detail
• Knowledge of 12 federally recognized tribes in Montana and local Native American population through work experience, academic background, and/or training.

Physical Demands & Working Conditions:

• Frequently sitting, with continuous full use of hands in repetitive hand motion, such as typing.
• Clear vison, as well as speak and hear with normal conversations.
• Requires high attention to detail with frequent deadlines and internal and external social interaction.
• Regular lifting, moving and carrying items 5-30 pounds. Occasionally lifting items up to 75 pounds.
• Work is primarily in an office environment. Must be able to work within an office/clinic/at-home setting, with flexibility to change settings as needed.
• Work hours are generally Monday through Friday, 8AM-5PM.