Administrative Assistant

Cust-O-Fab; Beaumont (TX); On-site; USD 32,000 - 46,000; Full time

Job summary

Cust-O-Fab is seeking an organized Administrative Assistant to provide front office reception and general administrative support in Beaumont, TX. This role supports Accounting, Purchasing, Quality, and Document Control while maintaining professional, customer-focused service.

The ideal candidate has a High School diploma or GED, at least two years of admin experience, and strong proficiency with Word, Excel, and Outlook. Familiarity with Dynamics NAV is a plus.

Qualifications

• High school diploma or GED required.
• Minimum of two years of administrative experience required.
• Experience with document control and material test reports (MTRs) preferred.
• Proficiency in Microsoft Word, Excel, and Outlook required.
• Experience with Microsoft Dynamics NAV preferred.
• Strong verbal and written communication skills and a professional demeanor.
• Excellent organizational skills with the ability to prioritize tasks, multitask, and meet deadlines.
• Strong customer service skills and the ability to work independently, solve problems, and take initiative.

Responsibilities

• Greet visitors, answer and direct phone calls, and maintain a professional and welcoming reception area.
• Perform general clerical duties, including filing, copying, mailing, and maintaining records and logs.
• Sort and distribute mail, coordinate shipments and deliveries, order office supplies, and run local errands as needed.
• Coordinate meeting arrangements, including lunches, and assist employees with video conferences.
• Support Accounting and Purchasing with invoice reconciliation, pricing discrepancies, vendor communication, and delivery tracking.
• Assist Quality and Document Control with drawings, revisions, material test reports (MTRs), inspection documentation, data books, and recordkeeping.
• Maintain visitor logs and follow established security procedures.
• Travel between Cust-O-Fab locations for meetings, training, or other business needs as required.
• Perform other duties as assigned.

Skills

Strong communication

Organizational skills

Customer service

Multitasking

Education

High School/GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Dynamics NAV

Job description

Job Details:

Job Location: Beaumont Location - Beaumont, TX 77705,

Position Type: Full Time,

Education Level: High School/GED,

Job Category: Admin - Clerical,

We are looking for an organized and dependable Administrative Assistant to provide front office reception and general administrative support at Cust-O-Fab. This position helps keep daily office operations running smoothly while supporting Accounting, Purchasing, Quality, and Document Control. The ideal candidate is professional, customer-focused, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Greet visitors, answer and direct phone calls, and maintain a professional and welcoming reception area.
• Perform general clerical duties, including filing, copying, mailing, and maintaining records and logs.
• Sort and distribute mail, coordinate shipments and deliveries, order office supplies, and run local errands as needed.
• Coordinate meeting arrangements, including lunches, and assist employees with video conferences.
• Support Accounting and Purchasing with invoice reconciliation, pricing discrepancies, vendor communication, and delivery tracking.
• Assist Quality and Document Control with drawings, revisions, material test reports (MTRs), inspection documentation, data books, and recordkeeping.
• Maintain visitor logs and follow established security procedures.
• Travel between Cust-O-Fab locations for meetings, training, or other business needs as required.
• Perform other duties as assigned.

Qualifications:

• High school diploma or GED required.
• Minimum of two years of administrative experience required.
• Experience with document control and material test reports (MTRs) preferred.
• Proficiency in Microsoft Word, Excel, and Outlook required.
• Experience with Microsoft Dynamics NAV preferred.
• Strong verbal and written communication skills and a professional demeanor.
• Excellent organizational skills with the ability to prioritize tasks, multitask, and meet deadlines.
• Strong customer service skills and the ability to work independently, solve problems, and take initiative.

Working Conditions

Primarily works in a climate-controlled office environment. Must be able to sit, stand, walk, bend, stoop, push, pull, and lift up to 20 pounds. Occasional travel between Cust-O-Fab locations may be required.