Administrative Assistant

YETI; Austin (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

YETI in Austin, TX is seeking an Administrative Assistant to support the CEO's executive team. This onsite role runs Monday–Friday, 8am–5pm CT, with occasional after-hours involvement for meetings and events.

You will manage calendars, travel, expenses, and communications while crafting reports and presentations using Microsoft Office. A detail-oriented, discreet, proactive individual will thrive here.

Qualifications

• Bachelor's preferred or equivalent experience.
• Exceptional communication and interpersonal skills with attention to detail.
• Ability to maintain strict confidentiality and discretion.
• Strong multi-tasking and time-management abilities.
• Proactive problem-solving and independent initiative.
• Proficient in Microsoft Office applications including Word, PowerPoint, Excel, and Teams.

Responsibilities

• Manage executive expense reports and process invoices.
• Manage complex executive calendars and coordinate meetings.
• Coordinate travel arrangements and itineraries for executives.
• Assist with reports, presentations, and documentation using Microsoft Office.
• Handle incoming communications and route to appropriate stakeholders.
• Coordinate team events, meetings, catering, and logistics.
• Oversee executive visitors and day-to-day admin needs.
• Manage incoming mail, product orders, and inventory with efficiency.

Skills

Communication

Calendar management

Travel coordination

Multitasking

Discretion

Organizational skills

Education

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Office

Job description

## Administrative AssistantApplylocations: Austin, Texastime type: Full timeposted on: Posted 16 Days Agojob requisition id: JR102243At YETI, we believe that time spent outdoors matters more than ever and our gear can make that time extraordinary. When you work here, you’ll have the opportunity to create exceptional, meaningful work and problem solve with innovative team members by your side. Together, you’ll help our customers get the high-quality gear they need to make the most of their adventures. We are BUILT FOR THE WILDTM.**About the Role**The Administrative Assistant will report to the Executive Assistant to the CEO in Austin, Texas and will support multiple Senior Leadership Team members. In this role, you will play a critical part in ensuring seamless day-to-day operations, contributing to the efficiency and success of the executive team and broader organization. We’re seeking a detail-oriented individual with exceptional communication skills and a proactive approach to administrative support.This role is onsite and requires you to be onsite during core business hours of Monday - Friday, 8 am - 5 pm CT. Occasional flexibility outside of regular business hours may be required to support Board meetings, Executive Leadership Team meetings, and other critical executive events.**What You’ll Do*** Manage executive expense reports, meticulously tracking expenses and facilitating invoice processing.* Manage complex executive calendars for assigned leaders, coordinating meetings across multiple stakeholders and balancing competing priorities.* Coordinate travel arrangements and logistics for assigned executives, including itineraries, transportation, and schedule integration.* Assist with compiling, formatting, and distributing reports, presentations, and documentation using Microsoft Office tools.* Manage incoming external communications, including calls, emails, and inquiries, ensuring prompt responses and effective routing to appropriate stakeholders.* Facilitate seamless communication and coordination among team members and external stakeholders.* Coordinate small team events, offsites, lunches, and meeting logistics, including catering, room reservations and attendee communications.* Provide exceptional executive support by coordinating meeting logistics, food and beverage arrangements, and other day-to-day administrative needs.* Coordinate and oversee all executive visitors, ensuring a warm welcome and smooth experience during their time onsite.* Manage incoming mail, product orders, and inventory with precision and efficiency.**What You Bring*** Bachelors preferred or equivalent experience* Exceptional communication and interpersonal skills, with a keen eye for detail.* Commitment to maintaining strict confidentiality and handling sensitive information with discretion.* Proven ability to manage multiple tasks simultaneously, demonstrating strong organizational and time management skills.* Initiative-driven mindset, with a proactive approach to problem-solving and a knack for recommending solutions independently.* Ability to remain composed and positive in high-pressure situations.* Experience using Microsoft Outlook and Microsoft Office applications, including Word, PowerPoint, Excel, and Teams.* Position is onsite and will require 5 days onsite at our HQ office located off Southwest Parkway in Austin, TX#LI-MA1**Benefits & Perks:**Click here to learn about the benefits and perks we offer at YETI.**YETI is proud to be an Equal Opportunity Employer.***Our commitment to creating a diverse, equitable, and inclusive culture is at the center of everything we do for our employees. We embrace all applicants looking to bring their authentic selves to YETI and contribute to our mission of keeping the wild WILD. Find out more about our commitment to DE&I at yeti.com/esg.html.**All applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws.*YETI Applicant Privacy Notice*YETI welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process. If you require accommodation in order to apply for a job, please contact us at [e-mail].*At YETI, we design products that last for generations, get you outside, and keep you there longer. If you're looking to take on big challenges and have a passion for keeping the wild, wild – let's talk.