Administrative Assistant

Charles R. Drew Charter School; Atlanta (GA); On-site; USD 38,000 - 52,000; Full time

Job summary

Charles R. Drew Charter School is seeking an Administrative Assistant to handle daily office tasks and maintain efficient operations. You will organize filing systems, manage supplies, and coordinate events while supporting substitutes and staff across departments.

The role blends clerical duties with project support in a dynamic school environment. Ideal candidates bring a High School Diploma or GED, CPR/First Aid certification, and 1–3 years of relevant experience, with strong communication

Qualifications

• Education: High School Diploma or GED.
• CPR and First Aid Certification.
• 1-3 years work-related experience required.

Responsibilities

• Handle daily administrative tasks, ensure smooth office functioning and maintain a positive work environment.
• Organize and update paper or electronic filing systems, ensuring easy accessibility and accuracy of documents.
• Order and dispense supplies, manage inventory, and ensure adequate stock levels.
• Operate and maintain office equipment (e.g., copiers, fax machines, phones), arrange repairs when necessary.
• Assist with photocopying, scanning, and filing.

Skills

Time Management

Reading Comprehension

Speaking

Writing

Active Listening

Customer Service

Education

High School Diploma or GED

CPR and First Aid Certification

1-3 years work-related experience

Job description

The Administrative Assistant role will handle daily administrative tasks to ensure smooth office operations and maintain a positive work environment. Responsibilities include organizing and updating both physical and electronic filing systems for easy access, managing office inventory, and ensuring proper stock levels. Deals with a diverse group of external callers and visitors as well as internal contacts at all levels of the organization. Oversees office equipment maintenance, manages substitute timecards, and ensures substitute coverage for teacher absences. This position will also provide general administrative support, coordinate projects, and assist in the planning and execution of meetings or events while staying current with office technologies.

Task Title

Essential Job Functions

Percent of Time Spent

Office Management and Administration

• Handle daily administrative tasks, ensure smooth office functioning, and maintain a positive work environment.
• Organize and update paper or electronic filing systems, ensuring easy accessibility and accuracy of documents.
• Order and dispense supplies, manage inventory, and ensure adequate stock levels.
• Operate and maintain office equipment (e.g., copiers, fax machines, phones), arrange repairs when necessary.
• Assist with various administrative tasks as needed, such as photocopying, scanning, and filing.
• Sorts and distributes mail; drafts written responses or replies by phone or e-mail when necessary.
• Acts as a liaison with other academies/departments and outside agencies, when necessary.

45%

Substitute Services

• Monitor and manage substitute timecards.
• Facilitate communication between Drew Charter employees and substitutes.
• Manager and organize substitute coverage for teacher absences.

45%

Project Management and Support

• Contribute to team efforts, assist with project coordination, and provide administrative support as needed.
• Creates or develops visual presentations for supervisor as needed.
• Plan and organize conferences, meetings, or special events, ensuring successful execution.
• Create, update, and manage databases to store and retrieve information efficiently.
• Stay updated with office technologies and learn to operate new systems as they are introduced.

10%

Other

Other duties as assigned.

The intent of this job description is to provide a representative description of the types of duties and responsibilities required for this position. Employees may be asked to perform other job-related duties as assigned.

Supervisory Responsibilities

• Supervisory Responsibility: None.
• Supervisory Activities: None.
• Decision-making Authority: Decisions impact a small team or program.

Qualifications

Required

• Education: High School Diploma or GED.
• Certificates, Certifications, or Other Training: CPR and First Aid Certification.
• Previous Work-Related Experience: 1-3 years work-related experience is required.

Preferred

Knowledge & Skills

Knowledge

• Business & Management Knowledge:
• Administrative: Administrative and office procedures, functions and basic office tasks.
• Operations and Technology Knowledge:
• Computers/IT: Electronic equipment, and computer hardware and software, including applications and programming.
• Customer and Personal Service: Principles and processes for providing customer and personal services.
• Human Resources: Recruitment, selection, compensation and benefits, labor relations, and HR information systems.
• Safety and Legal Knowledge:
• Safety/Security: Equipment, policies, and procedures for the protection of people, data, property, and the organization.
• Law/Government: Local, state, and national laws and government regulations.

Skills

• Constantly (More than 5.6 hours or 69% of the day): Reading Comprehension, Time Management
• Frequently (Between 2.6 hours and 5.5 hours or 33% to 68% of the day): Speaking, Writing, Active Listening, Service Orientation, Social Perceptiveness
• Occasionally (Up to 2.5 hours or 32% of the day): Active Learning, Critical Thinking, Monitoring, Coordination, Complex Problem Solving, Judgement/Decision-Making, Operation and Control, Operation Monitoring, Troubleshooting
• Rarely (Less than 1 hour or 12% of the day): Mathematics, Learning Strategies, Management of Personnel Resources, Negotiation, Persuasion, Systems Analysis, Systems Evaluation, Equipment Maintenance, Equipment Selection, Quality Control Analysis

Work Environment and Physical Demands

Physical Activities/Sensory Abilities

Body Positioning, Physical Activities, and Sensory Abilities:

• Constantly (more than 5.6 hours or 69% of the day): Sitting
• Frequently (Between 2.6 hours and 5.5 hours or 33% to 68% of the day): Finger Dexterity, Multi-limb Coordination, Repetitive Motion, Hearing
• Occasionally (Up to 2.5 hours or 32% of the day): Crouching/Kneeling
• Rarely: (Less than 1 hour or 12% of the day): Standing, Walking, Carrying/Lifting, Climbing, Reaching, Color Vision

Mental and Psychological Demands:

• Medium demands: The job requires some mental effort and involves moderate levels of stress (e.g., Occasional need to deal with difficult customers or manage emotions when interacting with others, sometimes work under tight deadlines, limited or no exposure to public criticism, occasionally requires extended periods of concentration on complex tasks).

Work Type/Physical Demands

• Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
• Everyday risk and discomfort level: The environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, residences, or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals. The work area is adequately lighted, heated, and ventilated.

EEO Statement

Charles R. Drew Charter School is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, age, disability, or sex, including pregnancy, sexual orientation, and gender identity and other characteristics protected by law.