Administrative Assistant

Tanaq Management Services LLC; Atlanta (GA); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Tanaq Management Services seeks an Administrative Assistant to support a federal client project. The role involves assisting finance, purchasing, human resources, and project activities, with focus on accuracy, documentation, and communication.

Based in Atlanta, GA, this is a hybrid remote position that may require some onsite work. Ideal candidates have 3+ years of admin experience, strong MS Office skills, and the ability to obtain a government clearance.

Qualifications

• Requires 3+ years of administrative assistant experience in healthcare/public health settings.
• Excellent attention to detail and accuracy in data and records.
• Experience analyzing and reviewing documents.
• Proficiency with MS Office Suite, Teams, and SharePoint.

Responsibilities

• Gather, collect, record, track, and verify data from multiple sources.
• Perform day-to-day operations ensuring policies are followed and objectives met.
• Maintain records and prepare reports, correspondence, and presentations.
• Assist with travel arrangements and travel system ICAP.
• Provide administrative support to directors, portfolio managers, and team leaders; participate in meetings.
• Provide executive administrative support to senior management.

Skills

Attention to detail

Written and verbal communication

Work independently

Document analysis

Government clearance ability

Sponsorship awareness

Education

High School diploma with 6+ years of experience

Bachelor’s degree with 3+ years of experience

Tools

MS Office Suite

MS Excel

Teams

SharePoint

Job description

Description

Overview

Tanaq Management Services (TMS) delivers professional, scientific, and technical services and information technology (IT) solutions to federal agencies in the health, agriculture, technology, and other government services. TMS is a subsidiary of the St. George Tanaq Corporation, an Alaskan Native Corporation (ANC) committed to serving Federal customers while also giving back to the Tanaq native community and shareholders.

About the Role

We are seeking an Administrative Assistant to support a project for one of our federal clients. The Administrative Assistant will perform various activities supporting functional areas such as finance, purchasing, human resources, or for a specific project/business/technical unit.

This is a hybrid remote position based in Atlanta, GA that may require some onsite work at the customer's location.

Responsibilities

• Gather, collect, record, track, and verify data and information from multiple sources.
• Perform day-to-day operations, ensuring that policies and procedures are followed, that goals and objectives are met, and that services and projects are accomplished efficiently and effectively; take corrective action as necessary.
• Maintain records that provide for the proper evaluation, control, and documentation of assigned activities; prepare a variety of written correspondence, reports, and other materials as appropriate.
• Use MS Office Suite to compile and generate reports, timelines, tables, graphs, correspondence, and presentations.
• Assist staff with travel arrangements such as researching hotel locations and costs, gathering travel requests, researching cost estimates, and preparing orders and vouchers in the travel system ICAP.
• Assist PMO/PCO with property and changes and updates.
• Provide travel support.
• Provide on/offboarding support to staff.
• Provide administrative support to directors, portfolio managers and team leaders and participate in weekly and monthly meetings.
• Provide Executive Administrative support and backup.
• Provide Executive Administrative support to the Deputy Director of Management and Operations.
• Other responsibilities as assigned.

Requirements

Required Skills and Experience

• At least 3 years of administrative assistant experience in a healthcare-related or public health setting.
• Excellent attention to detail.
• Experience with analyzing and reviewing documents.
• Prior administrative assistant support experience
• Demonstrated experience using MS Excel with Intermediate to advanced skill level.
• Proficiency in MS Office Suite, Teams and SharePoint
• Strong interpersonal and communication skills (both written and oral)
• Ability to work both independently and collaboratively on a team, particularly with multidisciplinary staff from different healthcare organizations/agencies.
• Ability to handle confidential information.
• Ability to obtain a government clearance.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Preferred Qualifications

• Prior work experience at federal, state or local public health settings, ideally supporting the federal government.
• Experience using federal government public health tools.
• Experience preparing standard federal government administrative documentation, such as small purchase requests, training requests, Credit Card Purchasing System (CCPS) requests, Vendor Supplied Training System (VSTS) requests, etc.
• Experience coordinating federal government travel orders, including inputting and processing in the CONCUR travel system.

Education and Training

• High School diploma with a minimum of 6 years of administrative assistant experience; or Bachelor’s degree with a minimum of 3 years of administrative assistant experience.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• May need to lift up to 25 pounds occasionally.

Who We Are

Tanaq Management Services (TMS) is a public health contractor, certified 8(a) business, owned by St. George Tanaq Corporation, an Alaska Native Corporation. (ANC). We listen to our stakeholders and leverage our science, technology, communication, and program expertise to understand and provide feedback as we develop solutions.

Our Commitment to Non-Discrimination

Tanaq is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, or local law. Tanaq complies with the Drug-free Workplace Act of 1988 and E-Verify.

If you are an individual with a disability and need assistance completing any part of the application process, please email [e-mail] to request a reasonable accommodation. This email is for accommodation requests only and cannot be used to inquire about the status of applications.

Notice on Candidate AI Usage

Tanaq is committed to ensuring a fair and competitive interview process for all candidates based on their experience, skills and education. To ensure the integrity of the interview process, the use of artificial intelligence (AI) tools to generate or assist with responses during phone, in person and virtual interviews is not allowed. However, candidates who require a reasonable accommodation that may involve AI are required to contact us prior to their interview at [e-mail].