Administrative Assistant

Jobtailor; Atlanta (GA); On-site; USD 42,000 - 56,000; Full time

Job summary

Jobtailor is seeking an experienced Administrative Assistant to support healthcare-related projects and teams in Atlanta. The role focuses on data gathering, record-keeping, and producing reports using MS Office tools.

Ideal candidates will have 3+ years of related experience, strong attention to detail, and proficiency with Excel, Teams, and SharePoint. The position requires the ability to handle confidential information and work with multidisciplinary staff.

Qualifications

• 3+ years of administrative assistant experience in healthcare/public health settings.
• Excellent attention to detail and accuracy.
• Experience analyzing and reviewing documents.
• Prior administrative support experience.
• Proficiency with MS Excel (intermediate to advanced).
• Proficiency with MS Office Suite, Teams and SharePoint.
• Strong written and verbal communication skills.

Responsibilities

• Gather, collect, verify data from multiple sources.
• Perform day-to-day operations ensuring policies are followed and goals met.
• Maintain records and prepare reports and correspondence.
• Use MS Office to generate reports, timelines, tables, graphs, and presentations.
• Provide travel arrangements and support in travel systems.

Skills

Attention to detail

Interpersonal skills

Documentation analysis

Tools

MS Excel

MS Office Suite

Teams

SharePoint

Job description

Responsibilities

• Gather, collect, record, track, and verify data and information from multiple sources.
• Perform day-to-day operations, ensuring that policies and procedures are followed, that goals and objectives are met, and that services and projects are accomplished efficiently and effectively; take corrective action as necessary.
• Maintain records that provide for the proper evaluation, control, and documentation of assigned activities; prepare a variety of written correspondence, reports, and other materials as appropriate.
• Use MS Office Suite to compile and generate reports, timelines, tables, graphs, correspondence, and presentations.
• Assist staff with travel arrangements such as researching hotel locations and costs, gathering travel requests, researching cost estimates, and preparing orders and vouchers in the travel system ICAP.
• Assist PMO/PCO with property and changes and updates.
• Provide travel support.
• Provide on/offboarding support to staff.
• Provide administrative support to directors, portfolio managers and team leaders and participate in weekly and monthly meetings.
• Provide Executive Administrative support and backup.
• Provide Executive Administrative support to the Deputy Director of Management and Operations.
• Other responsibilities as assigned.

Requirements

• At least 3 years of administrative assistant experience in a healthcare-related or public health setting.
• Excellent attention to detail.
• Experience with analyzing and reviewing documents.
• Prior administrative assistant support experience.
• Demonstrated experience using MS Excel with Intermediate to advanced skill level.
• Proficiency in MS Office Suite, Teams and SharePoint.
• Strong interpersonal and communication skills (both written and oral).
• Ability to work both independently and collaboratively on a team, particularly with multidisciplinary staff from different healthcare organizations/agencies.
• Ability to handle confidential information.
• Ability to obtain a government clearance.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.