Administrative Assistant

Bergstrom Auto; Ashwaubenon (WI); On-site; USD 23,000 - 34,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with match

Paid holidays

Two weeks PTO

Employee discounts

Job summary

Bergstrom Subaru of Green Bay in Ashwaubenon, WI is seeking an Administrative Assistant to provide comprehensive support to the dealership management team, handle correspondence, scheduling, and filing, and maintain documents with confidentiality.

This role involves expense tracking, event planning support, inventory of office supplies, onboarding new team members, and assisting across departments in a fast-paced dealership environment with Monday–Friday hours and occasional Saturdays.

Qualifications

• Strong computer skills with Microsoft Office and general office software.
• Excellent organizational and time-management abilities.
• Strong written and verbal communication skills.
• Professional, friendly customer service skills.
• Ability to maintain accurate records, files and reports.
• High attention to detail and data entry accuracy.
• Ability to handle confidential information appropriately.

Responsibilities

• Provide administrative support to dealership management including correspondence, scheduling, and filing.
• Prepare and maintain documents, reports, and records with accuracy and confidentiality.
• Oversee dealership expense tracking including travel and supplies.
• Support event planning, meetings, and team functions by coordinating materials and logistics.
• Maintain office supplies inventory and place orders as needed.
• Perform other administrative tasks to support dealership operations.
• Assist onboarding for new team members, including I9 compliance and training enrollment.

Skills

Microsoft Office

Time management

Communication skills

Tools

Google Sheets

Email management

Job description

Job Details: Job Location: Green Bay Subaru - Ashwaubenon, WI, Position Type: Full Time, Salary Range: $17.00 - $25.00Hourly,

Administrative Assistant

Bergstrom Subaru of Green Bay

At Bergstrom Automotive, we’re proud to be Wisconsin’s largest dealership, setting the standard for exceptional guest experiences. Our team is driven by innovation, integrity, and a dedication to fostering growth and success for our team members. If you’re passionate about delivering outstanding service and growing your career, Bergstrom is the place for you!

What You’ll Do

• Provide administrative support to the dealership management team, including handling correspondence, scheduling, and filing.
• Prepare and maintain documents, reports, and records, ensuring accuracy and confidentiality.
• Oversee dealership expense tracking, including travel and supplies.
• Support event planning, meetings, and team functions by organizing materials, booking venues, and managing logistics.
• Maintain office supplies inventory and place orders as needed.
• Perform other administrative tasks as assigned to support dealership operations.
• Assist new team members with the dealership onboarding processes, including completing their I9 Section 2, system access and training, and training course enrollment.

Schedule: Monday-Friday (occasional Saturdays for Dealership events)

Pay starting at $17.00/hour - $24.00/hour based on experience.

What We’re Looking For

• Strong computer skills, including Microsoft Office (Word, Excel, Google Sheets) and general office software.
• Excellent organizational and time-management skills with the ability to prioritize multiple tasks.
• Strong written and verbal communication skills.
• Professional and friendly customer-service skills.
• Ability to maintain accurate records, files, reports, and dealership documentation.
• High attention to detail and accuracy when entering data and processing paperwork.
• Ability to handle confidential customer, employee, and financial information appropriately.
• Comfortable answering phones, greeting customers, responding to emails, and directing inquiries.
• Ability to work effectively with sales, service, parts, finance, and management departments.
• Reliable attendance, professional appearance, and a positive attitude.
• Ability to work in a fast-paced dealership environment and adapt to changing priorities.
• Valid driver's license may be required, depending on dealership responsibilities.

Our Commitment to You

• Competitive Compensation
• Comprehensive Benefits: Medical, Dental, Vision, Short and Long Term Disability, and Life Insurance (for full-time team members)
• Generous Time Off: Two weeks of PTO starting on your first day (for full-time team members)
• Exclusive Discounts: Save on vehicles, service, and parts
• Financial Security: 401(k) plan with company match (for full-time team members)
• Work-Life Balance: Paid holidays (for full-time team members)
• Wellness Support:
  • Wellness Program
  • Free Team Member Clinic
  • Access to a Free Health Coach
  • Employee Assistance Program
• Team Recognition: Employee Referral Program
• Career Development: Ongoing training and opportunities for growth and advancement

At Bergstrom Automotive, we are committed to fostering a culture where our team members thrive both personally and professionally. Join us and be a part of our dynamic, award-winning team!

Join Wisconsin’s Largest and Most Award-Winning Automotive Group!

Bergstrom Automotive, established in 1982 in Neenah, Wisconsin, has grown to become Wisconsin’s largest automotive group and a top 50 dealer in the United States. With over 2,300 team members across 40 dealerships representing 36 brands in Green Bay, Kaukauna, Appleton, Manitowoc, Neenah, Oshkosh, Madison, and Middleton, we are proud to deliver exceptional guest experiences every day.

Our team has been consistently recognized by Automotive News as the top dealership group to work for in Wisconsin and one of the best in the United States. We’ve also earned accolades such as Glassdoor’s “Best Places to Work” award and honors from the Better Business Bureau and Time Magazine.

At Bergstrom Automotive, we are deeply committed to giving back to our communities, supporting local organizations such as Make-a-Wish, United Way, and Breast Cancer Research at the Medical College of Wisconsin.

Join us and be part of a team dedicated to excellence, integrity, and making a difference both on and off the lot!