Administrative Assistant

Trinity Health; Arlington (MA); On-site; USD 31,000 - 50,000; Full time

Benefits offered by this job

Great benefits from day one

Monday–Friday schedule

Mission-driven team

Job summary

Saint Francis Hospital and Medical Center, a member of Trinity Health of New England, seeks an Administrative Assistant to join the Oncology Service Line team. The role provides essential support to the Cancer Center, requires professionalism and discretion, and thrives in a fast-paced healthcare environment.

Responsibilities include calendar management, meeting preparation, confidential records, and coordination of payroll tracking and office operations.

Qualifications

• Associate degree or equivalent experience in a relevant field.
• 3+ years of experience in a medical office or educational setting.
• Knowledge of medical terminology and healthcare delivery systems.
• Proficiency with Microsoft Office and Excel.
• Excellent communication, organizational and problem-solving skills.
• Ability to work with minimal supervision.

Responsibilities

• Manage calendars, meetings, appointments and departmental communications.
• Prepare correspondence, reports, agendas, and minutes.
• Maintain confidential records and files.
• Screen and prioritize calls and requests.
• Support payroll tracking, projects and office operations.
• Order supplies and coordinate meeting logistics.

Skills

Communication

Organizational skills

Problem solving

Independence

Education

Associate degree (Business or Medical Secretarial Studies)

Tools

Microsoft Office

Excel

Job description

Employment Type: Full time Shift: Day Shift Description: Saint Francis Hospital and Medical Center a member of Trinity Health of New England is looking for an Administrative Assistant to join our Oncology Service Line team. The Administrative Assistant is responsible for providing exceptional administrative support to the Cancer Center and Oncology. This highly visible role requires professionalism, discretion, strong organizational skills, and the ability to work independently in a fast-paced healthcare environment.

Responsibilities

• Manage calendars, meetings, appointments, and departmental communications
• Prepare correspondence, reports, meeting agendas, and minutes
• Maintain confidential records and files
• Screen and prioritize calls and requests
• Support payroll tracking, departmental projects, and office operations
• Order supplies and coordinate meeting logistics

Requirements

• Associate degree in Business, Medical Secretarial Studies, or equivalent experience
• 3+ years of experience in a medical office or educational setting
• Knowledge of medical terminology and health care delivery systems across the continuum and associated provider / payer accountabilities.
• Excellent working knowledge of Microsoft Office suite & Excel
• Excellent communication, organizational, and problem-solving skills
• Ability to work with minimal supervision.
• Exhibits professional and friendly demeanor representative of Saint Francis Hospital and Medical Center.

Highlights

Full-Time, Monday – Friday Great benefits effective on 1st day Competitive pay Mission-Driven Team Environment

Compensation and Benefits

At Trinity Health Of New England, we understand that the success of our organization is directly related to our hardworking, compassionate, and dedicated colleagues who contribute their time and skills to help transform healthcare. That's why we've compiled a competitive, comprehensive compensation and benefits package that offers our colleagues protection and peace of mind, both at home and at work.

Pay Range: $22.60 -$36.15 per hour Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.

Our comprehensive benefits package includes: Medical, Dental, Prescription Drug and Vision Coverage Retirement Savings Program with Employer Match Time Off - may include Paid Time Off, Vacation, Sick Time and Holidays Tuition Reimbursement and Professional Development Opportunities Basic and Supplemental Life and AD&D Insurance Well-being Initiative Career Growth and Advancement Opportunities within Trinity Health

Company Overview

Saint Francis Hospital is committed to exceeding the expectations of our patients and families by providing world-class service in a progressive, people-centered, compassionate health care environment. We are licensed for 617 beds and 65 bassinets, are a major teaching hospital and the largest Catholic hospital in New England.

Our Commitment Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

Trinity Health is one of the largest not-for-profit, faith-based health care systems in the nation. Together, we’re 121,000 colleagues and nearly 36,500 physicians and clinicians caring for diverse communities across 27 states. Nationally recognized for care and experience, our system includes 101 hospitals, 126 continuing care locations, the second largest PACE program in the country, 136 urgent care locations, and many other health and well-being services. Based in Livonia, Michigan, in fiscal year 2023, we invested $1.5 billion in our communities through charity care and other community benefit programs. For more information, visit http://www.trinity-health.org. You can also follow Trinity Health on LinkedIn.