Administrative Assistant

Town of Parker; Arizona; On-site; USD 36,000 - 45,000; Full time

Job summary

Town of Parker in Arizona is seeking an administrative support professional to assist Public Works and Community Development. You will greet the public, handle inquiries, file paperwork, and prepare documents, enabling smooth daily operations.

Responsibilities include processing permits, invoicing, and maintaining records while protecting confidentiality. This role requires strong communication, data entry, and proficiency with Google Suite and Zoom.

Qualifications

• Clerical/office, data entry, and/or administrative support experience.
• Fluent in instructions, asks for clarification when needed.
• Communicate effectively both orally and in writing; show enthusiasm.
• Maintain professional relationships with state government, community, and public.
• Able to connect with youth, families, and older Americans.
• Proficient with computer software, including Google Suite and Zoom.
• Maintain detailed records and client confidentiality.

Responsibilities

• Assists in day-to-day operations of Public Works and Community Development; answer calls, greet public, provide information, file paperwork, prepare documents.
• Prepares invoices for payment by entering data into purchase requisitions; processes permits and calculates fees.
• Maintains historical records per the Secretary of State retention schedule.
• Works on assigned special projects under supervisor's direction; performs clerical work.
• Protects information confidentiality and contributes to other tasks as needed.

Skills

Clerical/office experience

Data entry

Communication skills

Customer service

Google Suite

Zoom

Confidentiality

Education

High School diploma or GED; 2 years related experience preferred

Tools

Google Suite

Zoom

Job description

Primary Duties and Responsibilities
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position-specific duties.
Assists in the day-to-day operations of the Public Works and Community Development Departments, including
answering calls, greeting the public, providing information and resources, filing paperwork, and preparing
documents. Prepares invoices for payment by entering data into purchase requisitions, processes building
permits and calculates applicable fees, processes banner and sign permits, processes right of way and
encroachment permits. Maintains historical records by filing, and destroying documents per the Secretary of
State retention schedule. Works on assigned special projects under the supervisor’s direction. Performs
technical and specialized administrative and clerical work. Protects the organization's value by keeping
information confidential. Updates job knowledge by participating in educational opportunities. Accomplishes
accounting and organization mission by completing related tasks as needed. Performs other duties as
assigned or required.

Minimum Qualifications & Position Requirements

Education and Experience

• High School diploma or GED equivalent
• At least two years of experience in a related field; or equivalent combination of education & experience is desired.
• A valid Arizona driver's license will be required at the time of appointment and must be maintained throughout employment.
• Must be able to obtain a fingerprint clearance card and pass a drug test.

Necessary Knowledge, Skills, and Abilities

• Clerical/office, data collection/entry, and/or administrative support experience.
• Follows verbal and written instructions with the willingness to ask for clarification as needed.
• Communicate effectively both orally and in writing; show a considerable amount of enthusiasm.
• Ability and willingness to maintain working relationships with the state government, community representatives, co-workers, other departments and agencies, and the public.
• Proven ability to connect with youth, families, and older Americans.
• Extensive knowledge in computer software programs, including Google Suite and Zoom.
• Works comfortably with customers of varying ages, ranging from children to older Americans.
• Capability to document and maintain detailed records and statistics, and maintain a high level of client confidentiality.

EQUAL EMPLOYMENT OPPORTUNITY

The Town of Parker is an equal opportunity employer. It is the town’s policy to provide employment opportunities to all persons regardless of race, color, religion, sexual orientation, gender identity, national origin, age, disability, or genetic information. When advised, reasonable accommodations will be made in order for an otherwise qualified applicant with a disability to participate in any phase of the recruitment process. Please contact the Town of Parker at 928-669-9265 to request an accommodation. Requests should be made forty-eight hours in advance or as early as possible to allow time to arrange the accommodation.