Administrative Assistant

Presbyterian Homes & Services; Arden Hills (MN); On-site; USD 27,000 - 31,000; Full time

Benefits offered by this job

Discounted employee meals

Free Fitness Center access

Onsite gift shop

Job summary

Presbyterian Homes & Services – Johanna Shores in Arden Hills, MN is seeking an Administrative Assistant to provide excellent customer service and handle billing duties for residents. You will answer calls, assist residents, and perform a range of administrative tasks to ensure smooth operations.

The role reports to the Housing Administrator and requires strong organizational skills, attention to detail, and proficiency with common office software.

Qualifications

• High school graduate preferred.
• 12 months work as receptionist or other office clerical/administration is desired.
• Excellent interpersonal, communication, and organizational skills.
• Experience with office equipment and software (Outlook, Excel, Publisher, Word) is desirable.

Responsibilities

• Answer and transfer all incoming telephone calls in a courteous, professional manner.
• Enter ancillary resident charges into the electronic billing system and run monthly statements.
• Mail statements to residents and receive payments, apply cash, and prepare bank deposits.
• Perform various administrative duties as assigned.

Skills

Interpersonal skills

Communication skills

Organizational skills

English proficiency

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Excel

Publisher

Word

Job description

Overview

Presbyterian Homes & Services - Johanna Shores is seeking an Administrative Assistant for its team.

SCHEDULE

This is a Monday through Friday, 32-40 hours per week position.

REPORTING STRUCTURE

This position reports to the Housing Administrator.

ABOUT THIS COMMUNITY

Johanna Shores 3200 Lake Johanna Blvd Arden Hills, MN 55112

On the shores of Lake Johanna, a beautiful, wooded lakeside setting gives Johanna Shores a distinctly natural backdrop. Not far from either Minneapolis or St. Paul, this large community of dedicated staff offers a peaceful and refreshing place to work.

As an employee you can take advantage of a variety of amenities such as:- Discounted employee meals- Free Fitness Center access- Onsite gift shop

This community offers the following care options: Assisted Living, Assisted Living with Memory Care, Care Center/Long Term Care, Long Term Care with Memory Care

Responsibilities

The Administrative Receptionist/Administrative Assistant I is responsible for providing excellent customer service and public relations needed for quality care and services to all customers. In addition to answering and transferring all incoming telephone calls in a courteous and professional manner, serving as an information resource, this role will be responsible for entering ancillary resident charges into the electronic resident billing system, running monthly statements, and may be responsible for mailing statements to residents and may be responsible for receiving payments, applying cash in the billing system and preparing bank deposits. Additionally, the role may perform a variety of administrative duties as assigned.

Qualifications

• High school graduate preferred.
• (12) twelve months work as a receptionist or other office clerical/administration is desired. Bookkeeping/accounting experience, preferred.
• Excellent interpersonal, communication, and organizational skills.
• Experience with various office equipment such as copy machines, multi-line phones, postage meter, fax machines, etc.
• Demonstrated computer proficiency and experience in various programs including Microsoft Outlook, Excel, Publisher and Word is desired.
• Demonstrated compatibility with PHS's mission and operating philosophies.
• Demonstrated ability to read, write, speak and understand the English language to communicate with all customers.

Pay Range

The estimated starting pay range for this role is $19.75 - $22.64 per hour. This good faith estimate is based upon PHS’s typical starting pay range for this role. Actual pay range depends upon many factors including each individual employee’s qualifications and market conditions and is subject to change.

Benefits

Full-time benefits-eligible employment begins at a minimum of 30 hours per week:

• Health, and dental, including applicable HSA & FSA
• Employer Contribution to HSA for eligible Health Plans
• Life insurance (AD&D)
• Retirement, with eligibility for an employer match
• Holiday pay and extended sick

Full and Part-time benefits-eligible employment working between 20-29 hours per week:

• Vision insurance
• Voluntary short-term & long-term disability
• Accident & hospitalization coverage
• Education assistance programs

All employees:

• Accrue PTO (Paid time off)
• Same-day pay
• Employee assistance program (EAP)
• College partnership educational discounts
• Access to Learn to Live Resources

About PHS

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Presbyterian Homes & Services (PHS), based in St. Paul, Minnesota, is a nonprofit, faith-based organizationprovidinga broad array of high-quality housing choices,careand services options for older adults. Some8,000employees serve more than41,800 older adults through 60PHS-affiliated senior living communities in Minnesota,Iowaand Wisconsin, and through Optage®home and community services. PHS is also co-owner of Genevive, the largest geriatric primary care practice in Minnesota, providing comprehensive care for more than 15,500older adults. Established in 1955, PHS has earned the reputation as an innovative leader dedicated to promoting independence, purposefullivingandthe overallwell-being for those they serve. Today, PHS is one of the largest nonprofit providers of senior housing and services in the nation.

PHS is an EEO/AA employer. All applicants will receive consideration for employment regardless of their race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, or status with regard to public assistance.