Administrative Assistant

SingerLewak LLP; Albany (OR); On-site; USD 29,000 - 33,000; Full time

Job summary

SingerLewak LLP in Albany, Oregon seeks an administrative receptionist to handle front-desk duties, phone switching, mail, scheduling, and client support. The role requires professionalism, reliability, and strong English communication.

The position offers an hourly wage and a collaborative, growth-focused environment. Responsibilities include greeting clients, delivering documents, coordinating calendars, and assisting with various clerical tasks as part of a team that supports tax and

Qualifications

• Must be able to perform several tasks concurrently with ease and professionalism.
• Ability to operate a multi-line telephone switchboard.
• Fluent reading, writing, speaking English.

Responsibilities

• Answers phone and transfers or connects quickly and efficiently using a multi-line system.
• Greet clients and visitors in a professional, friendly manner.
• Manage incoming and outgoing mail.
• Scan, photocopy, fax, file, bind, and envelope stuffing as requested.
• Schedule client meetings and maintain staff calendars.
• Deliver tax returns and invoices to clients.
• Run errands to support administrative requirements.
• Collaborate with Office Coordinator on other projects.

Skills

Multitasking

Phone switchboard

English fluency

Driver's license

Education

High school diploma or equivalent

Job description

SingerLewak is a Top 100 accounting and consulting firm primarily operating in the western region. Serving clients since 1959, SingerLewak has developed a reputation for excellence and expertise in the accounting and management consulting industry. Providing the services of a large firm with a blended environment of practices, services and industry specializations, SingerLewak continues to demonstrate renowned industry leadership year-over-year. The firm takes pride in client service and professional and personal advancement, as demonstrated by our SL forward program which promotes a culture of learning and growth through targeted development and leadership programs and SL Cares, together with a continual focus on client service and technological evolution.

Responsibilities

• Answers phone and transfers or connects quickly and efficiently, using a multi-line telephone system.
• Greets clients and visitors as soon as they arrive in the office in professional and friendly manner and alerts appropriate personnel.
• Manages incoming and outgoing mail.
• Performs other clerical work as requested such as scanning, photocopying, faxing, filing, binding, and stuffing envelopes.
• Schedules client meetings and maintains staff calendars.
• Delivers tax returns and invoices to clients.
• Runs errands, as necessary, to support administrative requirements as defined by Office Coordinator or Partners.
• Works closely with Office Coordinator to assist with other projects as needed.

Qualifications

• High school diploma or equivalent.
• Ability to perform several tasks concurrently with ease and professionalism.
• Ability to operate a multi-line telephone switchboard
• Ability to read, write, speak and understand English fluently.
• Must have a valid driver’s license

$21 - $24 an hour

SingerLewak is an affirmative action-equal opportunity employer and complies with all applicable federal, state and local laws regarding recruitment and hiring. All qualified applicants are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category protected by applicable federal, state or local laws.